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Bill reminders will alert you to upcoming bills and can help you forecast your future account balances. When a bill reminder comes due, you can set Quicken to enter the transaction for you in your register automatically. Let's talk for a minute about how a bill reminder works. At startup, Quicken checks for bill reminders that are due or past due since the last time you used Quicken. If it finds any, Quicken will display a reminder for you. As you can see in Jeannie's checking account register, she has two bill reminders at the bottom of her register.
She has a cable bill that's due today and that's marked Due in the left hand Status column. Since this bill is due today, Quicken has updated her current balance to reflect this payment. She also has a homeowner's insurance bill due next week. That bill is marked Upcoming in the Status column. And although her current balance is not affected by this bill, her ending balance shows her balance after this bill is paid. Let's walk through the process of adding a bill reminder. First, click the Bills tab along the top. Click the Add Reminder button on the right-hand side of the Bills tab window and then select the type of reminder that you'd like to create.
You'd use bill reminders for your recurring expenses, such as your monthly gas bill or your annual property tax payment. I'll add a bill reminder of Jeannie's monthly cell phone bill. In the Pay to field, type the name of the payee. As you type, Quicken tries to find a match in the memorized Payee List. If Quicken finds a match, select the payee from the displayed list. If it doesn't find a match, just continue typing to create a new payee. I'll add Verizon for my payee. Click Next and select the next due date on the next screen.
Since Jeannie's next cell phone bill is due on the 11th, I'll select the 11th of next month. Now enter the amount due. Since the last time Jeannie paid her cell phone bill, it was $61.32, Quicken has found that information and entered it automatically here. I'll just leave that amount here. Now select the account that you'll use to pay for this transaction. Since Jeannie pays her cellphone bill from her checking account, I'll select Jeannie's Checking. Now categorize a reminder to indicate its purpose. Quicken has pre-populated the category with Utilities: Telephone.
I'm going to edit that by clicking on it. I'll change it to Utilities, Cellphone. You can even add a tag or memo here if you want to be very detailed about this bill reminder. Now you can add or edit the optional settings for the reminder. Next to Remind me 3 days in advance, you can select this option to enter the number of days in advance of when the reminder is due. Quicken defaults to reminding you three days in advance, so if you choose this option, make sure that it's enough time to pay the bill. I'm going to change this reminder to five days in advance.
You can also choose to automatically enter the transaction in the register a set number of days before the due date. This is not necessary if you're downloading transactions from your bank since the transactions will be added to your register during One Step Update. Select Use only business days for reminder days to count only business days when calculating the reminder due date. Quicken will disregard holidays and weekends. Click OK. If you'd like to add a related website, such as the wireless provider's website, click Add here. If your payments vary for this bill, you can turn on Estimate amount for me.
This estimation works best if you have at least three previous payment transactions to this payee. Click Change and follow the prompts. Change to Previous payments. Now Jeannie doesn't have three previous payments to this payee, so we can't use this option. You can also estimate based on time of year. This works great for a utility company such as a gas company. Jeannie doesn't have a matching transaction for this bill at this time last year, so we can't use this option. I'll return to Fixed amount and click OK.
If desired, you can check this box to sync this reminder to your Outlook calendar or check this box to print a check using Quicken's check printing service. Click Done when you're done setting up this bill reminder. Now when you look at Jeannie's Checking account register, we see that upcoming cell phone bill reminder at the bottom of the register. To make sure that you see these reminders in your account register, go to the register where you want to show your reminders. I'll go to Jeannie's Checking account register. In the Actions menu, select Reminders to show in register and select the number of days in advance that you'd like to show reminders for.
I'll select the Next 14 days. Scroll down. And now, we see that reminder that we just added at the bottom of our register. You can quickly change your reminder settings by clicking the Reminders icon in the upper right. Adding reminders for your regular bills to Quicken can help you forecast your future account balances and avoid overdraft fees.
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