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Quicken provides a great selection of commonly used transaction categories and subcategories in the Category list. However, there are situations where you need to add, remove, hide, or edit categories and subcategories. Let's start by saying that Quicken does give you a good variety of categories to choose from. Quicken also allows you to edit the category list in almost any way you can imagine. You can add, delete, hide, or edit categories and sub-categories. Let's take a minute to walk through the process for each of these category revision possibilities. To make revisions, start by opening the full category list from the Tools menu.
Click Tools and category list. I'll start by showing you how to add a category or sub-category. To add a category, click the Add category in the upper right. Enter a name for the new category. I'll call this one pre-school tuition. Indicate whether the category is for tracking income or expenses. My new category is an expense, so I'll select expense. To change the category to a sub-category, select Sub-category. And select the name of the parent category.
The parent category of pre-school tuition is education. Optionally, you can enter a description for the new category, and you can select the Group for the category. Click OK. Now you'll see pre-school tuition, as a subcategory of education in our category list. Now, let's take a look at how to delete a category. Use caution when deleting categories because deleting is permanent. I'm going to go ahead and delete this category I just created. Right click, on the category or the sub-category and choose Delete. Click OK to confirm the deletion. Please note that there are a few categories that are permanently used by Quicken, and so they can't be deleted.
For example, investment categories that begin with the underscore character, can not be deleted. Now let's look at hiding categories. This is one of the safest, and most efficient ways to customize your category list. And this is usually a better idea than deleting categories. Let me explain why. Even a well managed category list can still be large. And you may hesitate to delete categories you might need in the future. Also, certain categories that Quicken uses can't be deleted. Hiding categories, allows you to more easily access commonly used categories, by removing the clutter of unused and seldom used categories.
You can make a hidden category visible at any time. Here's how you hide categories in sub categories. In the category list, right click the category that you want to hide. Click Hide to hide the category, and if at some point you want to unhide the category, right click and select unhide. Please note, that hidden categories do not appear in the category drop down list while entering a transaction. Or in the category list, unless the Show hidden categories box is selected. It's also important to know that hiding a category, doesn't affect calculations for transactions that use that category.
And then hiding a parent category, hides the sub-categories as well. Finally, let's look at editing categories. You can edit the categories or sub-categories name, change it from a category to a sub-category, or vice versa, or change it's designation as income expense or sub-category. I'm going to change the name of my entertainment sub-category, from Newspapers and Magazines, to Online subscriptions. Keep in mind, that you can rename a category at any time. Quicken will update the name on the associated transactions for you.
To edit the category, right click on the category, click Edit. And change the name, and click OK to save the change, if you want to customize your category list, the simplest thing to do is hide the categories you aren't using. If there is something very specific you want to track, consider adding a category or a sub-category
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