IntroductionWelcome| 00:04 | Hi! Welcome to Migrating from PowerPoint 2008
for Mac to PowerPoint 2011. I am David Rivers.
| | 00:10 | This course will help to make your transition
to PowerPoint 2011 a smooth and seamless one.
| | 00:16 | We'll begin with a discussion about
the reasons to switch to PowerPoint 2011
| | 00:20 | before we take a tour of the new and
improved fluent user interface, examining
| | 00:24 | the Ribbon and keyboard shortcuts.
| | 00:28 | We'll explore compatibility and how
you'll be able to work better with users of
| | 00:32 | PowerPoint for Windows, and we'll look
at how some of the common features you
| | 00:36 | may have used in PowerPoint 2008
have changed in PowerPoint 2011.
| | 00:42 | For the most part, these changes are
either totally new or greatly improved.
| | 00:47 | So with all these topics to
cover, it's time to get started.
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| Using the exercise files| 00:00 | If you're a Premium subscriber at lynda.com,
you'll have access to the Exercise Files.
| | 00:05 | The Exercise Files allow you to follow
along with me step-by-step as we move
| | 00:10 | through the various chapters in this title.
| | 00:12 | If you do plan on using the Exercise
Files, I highly recommend placing them in a
| | 00:16 | convenient location, such as the Desktop.
| | 00:18 | And when you double-click to open up
this folder, you're going to notice
| | 00:21 | subfolders for each of
the chapters in this title.
| | 00:24 | Double-click one of those folders and
you'll see additional subfolders for each
| | 00:28 | of the movies in that chapter.
| | 00:30 | And then double-click one of those
folders to find the actual exercise
| | 00:34 | files that will be used.
| | 00:36 | Now, if you don't have access to the
Exercise Files, not to worry. You can
| | 00:40 | try following along using your own
files or you can still learn by simply
| | 00:45 | sitting back and watching.
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1. Getting StartedUnderstanding the reasons to switch| 00:01 | PowerPoint 2011 offers a number of
changes and enhancements that could make
| | 00:05 | upgrading from PowerPoint 2008 worthwhile.
| | 00:08 | There is a totally
revamped fluent user interface.
| | 00:11 | There are more compatible file formats
to help make your work more compatible
| | 00:15 | with PowerPoint for Windows.
| | 00:16 | And there are a number of productivity
tools to help you work more efficiently
| | 00:20 | while creating professionally
designed and dazzling presentations.
| | 00:24 | In this movie we'll get a brief
overview of some of these features before
| | 00:28 | covering them in greater
detail later on in this course.
| | 00:32 | We'll begin with the new fluent user
interface, which has been designed to help
| | 00:36 | you work more efficiently
while improving your productivity.
| | 00:39 | Microsoft's goal with the new Ribbon
is to allow you to spend more time doing
| | 00:43 | your work and less time searching for
commands by making them easy to find and use.
| | 00:47 | And while you're getting used to the new
Ribbon, you'll still be able to perform
| | 00:51 | tasks the old fashioned way, using the
menus, keyboard shortcuts, and the toolbar.
| | 00:56 | New file formats will make your work
more compatible and secure, especially when
| | 01:00 | it comes to collaborating on
presentations and sharing files with others who may
| | 01:04 | be working in a Windows environment.
| | 01:07 | With PowerPoint 2011, you'll be
able to produce more sophisticated and
| | 01:11 | attractive presentations, thanks to new
and improved features such as organizing
| | 01:16 | with slide sections, inserting media
directly from the Media Browser, adjusting
| | 01:22 | and formatting media right on the slide,
and animating objects along a path.
| | 01:29 | And you can even broadcast
your slideshow over the web,
| | 01:32 | inviting people to attend your
presentation from wherever they may be, so long
| | 01:36 | as they have access to the Internet.
| | 01:38 | So I hope this brief overview has
helped to show why you might want to migrate
| | 01:42 | from PowerPoint 2008 to PowerPoint 2011.
| | 01:46 | We'll be exploring these reasons in
greater detail as we move through the
| | 01:49 | various chapters in this course.
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| Exploring the new Ribbon interface| 00:00 | If you're going to be migrating from
PowerPoint 2008 to PowerPoint 2011,
| | 00:05 | your biggest adjustment will be getting
accustomed to the new fluent user interface.
| | 00:10 | So we're going to take a moment now to
compare PowerPoint 2008 with PowerPoint
| | 00:15 | 2011 in terms of its user interface.
| | 00:17 | Here in PowerPoint 2008, you're
familiar with the menu bar across the top.
| | 00:22 | File, Edit, View, all the way across to Help.
| | 00:25 | Then you'll see the title bar with
the name of the presentation, then the
| | 00:28 | toolbar with shortcuts to some of the
commands that you would find in those menus,
| | 00:33 | but these are probably more
frequently used commands, and this is
| | 00:37 | customizable as well.
| | 00:39 | Down below that the Elements Gallery
shows a number of tabs, giving you quick
| | 00:43 | and easy access to things like transitions.
| | 00:45 | so if you wanted to change your slide
transitions, you could go here to see
| | 00:49 | little thumbnail representations.
| | 00:52 | Click a tab again and it collapses, giving
you more real estate to work on your slide.
| | 00:57 | You also have down the left-hand side a
navigation pane with slide thumbnails.
| | 01:03 | Your View buttons in the bottom left-
hand corner. Rulers on the left and across
| | 01:07 | the top. A scrollbar over on the right
-hand side for scrolling through the
| | 01:11 | various slides in your presentation
and you always know where you are in the
| | 01:14 | bottom right-hand corner. The slides
are numbered and you'll know exactly which
| | 01:18 | slide you're looking at.
| | 01:19 | If we flip over now to PowerPoint 2011,
looking at the same presentation,
| | 01:25 | it looks quite familiar, the user
interface, but there is something brand new
| | 01:29 | here we need to discuss.
| | 01:31 | Across the top, the menu bar,
just like we saw in 2008.
| | 01:34 | There is a new menu here though, the Arrange
menu, for working with objects on the slide.
| | 01:40 | Then below that the toolbar.
| | 01:42 | Toolbar doesn't have quite as many
buttons on it as we saw when in PowerPoint
| | 01:46 | 2008, but it's totally customizable as well.
| | 01:51 | Now, there's no Elements Gallery but we
do have this new Ribbon, and the Ribbon
| | 01:55 | is broken up into several tabs.
| | 01:57 | The Home tab is where you'll see
things like options for working with slides,
| | 02:01 | creating new slides, changing layouts,
and adding sections, something that's
| | 02:05 | new to PowerPoint 2011.
| | 02:07 | Then you'll see the font options, and
if they're grayed out, it really just
| | 02:11 | means that you haven't
selected anything to work on.
| | 02:15 | So it's context-sensitive, giving you
the tools you need when you need them.
| | 02:18 | Over in the Insert group, we can
insert a number of different things.
| | 02:21 | As we go through these tabs, you'll see
they're all grouped together, giving like commands.
| | 02:26 | So if we go to Tables, all
your table commands in one easy to find
| | 02:30 | location, all of your chart
commands in the Chart tab, and so on.
| | 02:33 | Now, this Ribbon is collapsible.
| | 02:36 | So if you're concerned about your real
estate and you need more room to work,
| | 02:40 | over on the right-hand side the little
arrow button will collapse the Ribbon, so
| | 02:43 | you're looking at tabs just like the
Elements Gallery, and now you have more
| | 02:47 | room to work on your slide.
| | 02:48 | You can bring it back by clicking the
arrow, which will keep it expanded, or
| | 02:53 | when it's collapsed, just go to
any of these tabs, give it a click.
| | 02:57 | So let's just leave it open. We'll go
back to the Home tab here and show you
| | 03:01 | how it's context-sensitive.
| | 03:03 | If we go to the slide, slide number 1
in our presentation, and just click on the grape,
| | 03:07 | this is a picture, so you'll notice
a new tab appears, the Format Picture tab.
| | 03:12 | And when we click there, we're going to
see formatting options for working with
| | 03:15 | the selected picture.
| | 03:17 | When we go to text like New Hire
Orientation and click in there, notice the
| | 03:22 | Format tab is just Format now.
Formatting text, so if we go here you'll see all
| | 03:27 | of the text formatting options.
| | 03:29 | And on the Home tab you'll also
notice that the Font group has a number of
| | 03:32 | options that just became
available because we're working with text.
| | 03:35 | So it's really designed to make it easy
for you to find commands, always making
| | 03:40 | them accessible when needed so you always
have the tools you need when you need them.
| | 03:44 | We'll just click off the
slide so nothing is selected.
| | 03:48 | Now, we still have a
scrollbar on the right-hand side.
| | 03:51 | You'll notice the Notes area down below.
| | 03:53 | Our different View buttons in the
bottom left-hand corner for changing views.
| | 03:57 | And we also see our slides are numbered and
we'll know exactly what slide we're looking at.
| | 04:02 | What's new down here on the status bar is
this Zoom slider for zooming in and out.
| | 04:08 | So clicking and dragging theslider to
the left or to the right allows you to
| | 04:11 | zoom in and zoom out.
| | 04:13 | And it will always show you
what percentage you're looking at.
| | 04:15 | 100% being the actual size.
| | 04:18 | So it's a brand new user interface.
| | 04:20 | It's totally customizable.
| | 04:22 | If we go up here to the Ribbon,
where we see that little up arrow for
| | 04:26 | collapsing and expanding our Ribbon.
We also see a cog where we can click to
| | 04:30 | access the Ribbon Preferences or customize the
Ribbon tab order, if you want to change it around.
| | 04:36 | Click Ribbon Preferences.
| | 04:37 | That's just short for going up to
PowerPoint and selecting Preferences here and
| | 04:41 | you'll notice that we can turn the
Ribbon right off by deselecting it and when
| | 04:44 | it's on, we have some options like
expanding when a presentation opens.
| | 04:48 | So it's by default expanded.
| | 04:50 | If you don't like that, deselect that checkbox.
| | 04:53 | Little group titles like Slides, Font,
Paragraph, and so on can be hidden
| | 04:58 | if you don't need them, creates a little
extra space for you when working on slides.
| | 05:02 | Down below you can change the appearance.
| | 05:04 | if you don't like the graphite, you
can go to PowerPoint orange, and then you
| | 05:08 | can pick and choose which tabs are going
to show up and you can even drag these
| | 05:12 | around to change their orders if you wanted to.
| | 05:15 | There is one tab that's not
displayed by default, the Developer tab.
| | 05:18 | If you're going to be working with macros,
creating macro-enabled presentations,
| | 05:22 | you will want to have that one turned on.
| | 05:24 | But by default it's turned off.
| | 05:26 | When we click OK, we'll
just keep all of the defaults.
| | 05:29 | So that's your new and improved user interface.
| | 05:32 | It will take some time to get used to
the Ribbon, but when you do get used to it,
| | 05:36 | you're going to find
you're working more efficiently.
| | 05:39 | You're not going to be spending so
much time looking for commands. You'll be
| | 05:42 | doing your work and always having
the tools you need at your fingertips.
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| Controlling PowerPoint 2011 with keyboard shortcuts| 00:01 | If you're a PowerPoint 2008 user who
likes to take advantage of keyboard
| | 00:05 | shortcuts to work more efficiently,
you'll be happy to know all of your keyboard
| | 00:08 | shortcuts will continue to work in
PowerPoint 2011 and in fact there are some
| | 00:13 | additional ones to explore.
| | 00:14 | That's what we're going to right
now, starting here in PowerPoint 2008.
| | 00:16 | For example, if we wanted to print our
presentation, we know Command+P for Print
| | 00:23 | is the keyboard shortcut and we can
check it out by clicking the File menu,
| | 00:27 | where we see a list of file commands
and their keyboard shortcuts off to the right,
| | 00:30 | for example Command+P for Print.
| | 00:33 | At the very top the Project Gallery is
Command+Shift+P, so we have two booster
| | 00:38 | keys in the letter P.
| | 00:39 | If we go up to the View menu you'll
notice many of these don't have keyboard
| | 00:43 | shortcuts, like the Normal view,
Slide Sorter view, or Notes Pages.
| | 00:47 | And if we go down to Zoom you'll
notice there isn't any submenu here.
| | 00:51 | Clicking Zoom is going to take us
to a dialog, so there are no keyboard
| | 00:54 | shortcuts for that either.
| | 00:56 | Now when we switch over to PowerPoint
2011 and do the same thing, we'll click the
| | 01:00 | File menu, you'll notice New from
Template instead of Project Gallery, which is
| | 01:05 | the same command, has the extreme
keyboard shortcut Command+Shift+P. There is
| | 01:10 | Command+P for Printing.
| | 01:11 | But look what happens when
we go up to the View menu.
| | 01:14 | All of these views at the top have
their own keyboard shortcuts now, so
| | 01:18 | Command+1 is the normal view, the
view that we're currently looking at.
| | 01:22 | Slide Sorter is Command+2 and so on.
| | 01:25 | If we go down to Zoom now, we see a
little submenu with some shortcuts.
| | 01:29 | Zooming in at 15% intervals is Command
and the plus sign and you can zoom out
| | 01:36 | with 15% intervals using Command
and the dash or the minus sign.
| | 01:40 | So let's try those out.
| | 01:42 | Let's switch views to our Slide Sorter
view. That's Command+2, nice and fast,
| | 01:47 | Let's go back to Normal View, Command+1.
| | 01:49 | Let's say we want to zoom into this
slide. If we look at the toolbar, currently
| | 01:53 | the zoom level is set to 60%, at least
for mine. You may have a different value.
| | 01:58 | But hold down Command and tap the plus
sign and you'll see you're zooming in an
| | 02:01 | extra 15%. We're up to 75% now.
| | 02:05 | Again takes us to 90. Command and the
minus sign takes us back 15% and so on.
| | 02:11 | So those are some new keyboard
shortcuts you might want to get acquainted with.
| | 02:15 | They'll help you to work even more
efficiently here in PowerPoint 2011.
| | 02:19 | For a full list of keyboard shortcuts
just go up to the Help menu, click Help,
| | 02:23 | and then select PowerPoint Help.
| | 02:25 | Now in the top right-hand corner in
the Search field just type-in the word
| | 02:28 | "keyboard" and press Return.
You'll see a list of help topics including
| | 02:32 | PowerPoint keyboard shortcuts.
| | 02:34 | Give it a click and you'll see the
different categories which can be expanded or
| | 02:38 | collapsed using the little
arrows next to each category.
| | 02:41 | For example changing views, if we click
the triangle or arrow, we see all of the
| | 02:46 | View commands and the keyboard
shortcuts over here on the right-hand side.
| | 02:50 | And we can collapse that category by
doing the exact same thing. Just click the
| | 02:54 | little arrow or triangle.
| | 02:56 | So there are some additional
keyboard shortcuts, if you're one of those
| | 02:59 | people who likes to use them, you
find you work more efficiently using
| | 03:03 | keyboard shortcuts.
| | 03:04 | All of your PowerPoint 2008 keyboard
shortcuts are still available to you here
| | 03:08 | in PowerPoint 2011, plus a few new ones.
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| Understanding file formats| 00:01 | When you're ready to save your
PowerPoint presentation, your options in
| | 00:05 | PowerPoint 2011 are a little bit
different than in PowerPoint 2008.
| | 00:10 | So starting here in PowerPoint 2008
with our Orientation presentation open,
| | 00:14 | we'll click File and then choose Save As.
| | 00:17 | Now, we'll click the Format drop-down and
you'll see a number of different options,
| | 00:21 | the default being PPTX as the extension.
| | 00:24 | That's the XML-based format that was
introduced here in PowerPoint 2008 and it's
| | 00:29 | continued in PowerPoint 2011 as the default.
| | 00:34 | But if you wanted to share with people
who haven't upgraded to PowerPoint 2008,
| | 00:38 | let alone PowerPoint 2011, you have
some other common formats like the older
| | 00:43 | PowerPoint 97-2004 binary-based PPT extension.
| | 00:48 | File sizes were a little bit bigger
back then, but if people haven't upgraded,
| | 00:52 | this is a good option.
| | 00:53 | Now, keep in mind, you can share your
presentations with people using PowerPoint
| | 00:57 | on a Windows PC as well and
that's why you see the version 97-2004.
| | 01:01 | It includes both Windows and Mac versions.
| | 01:06 | You can save your presentation as a
template, the new XML-based format POTX or
| | 01:11 | the older version POT as the extension.
| | 01:15 | Another option is the PowerPoint
Package and this was handy if you were
| | 01:18 | embedding files like audio or
video into your presentation.
| | 01:23 | Saving as a PowerPoint Package saves
the presentation along with all of those
| | 01:27 | files so you could take them, the
entire package that is, to another computer
| | 01:32 | and continue to work on your Presentation.
| | 01:35 | Without the package, you might try to
open up your presentation and find there
| | 01:39 | was no audio or video, because it's not
embedded and saved in the presentation.
| | 01:44 | That's no longer the case in
PowerPoint 2011 as we'll see in a moment.
| | 01:48 | You could save to a movie format, even
a web page using the .HTM format, PDF,
| | 01:54 | and then you'll see some specialty
formats down below, like creating a show, an
| | 01:58 | older version of that
Show using the PPS extension.
| | 02:02 | Macro-enabled presentations and
templates if you are going to be using macros.
| | 02:06 | Well, there is VBA macros now in
PowerPoint 2011, so this is a handy option.
| | 02:11 | There are even some other options down
below that are simply picture formats.
| | 02:15 | BMPs, JPEGs, and so on. All right!
| | 02:18 | Well, just click Cancel and
flip over to PowerPoint 2011.
| | 02:22 | Same presentation. When we click File
and choose Save As and then click the
| | 02:26 | Format drop-down, there's our default
PPTX extension and down below under
| | 02:32 | Common Formats, we see less options actually.
| | 02:35 | There's the older format for the
Presentation, the new format for the Template,
| | 02:39 | the old format, Movie and PDF.
| | 02:41 | What's missing is the Package,
simply because we don't need it anymore.
| | 02:45 | When you insert audio and video into
your presentation, it's actually embedded
| | 02:50 | in the presentation, so you'll
actually see the file size get bigger because
| | 02:53 | it's included along with your slides.
| | 02:55 | So you don't need the Package anymore.
| | 02:57 | And you can't save it to a web page.
| | 02:59 | But there are other options for
sharing over the web that we'll talk
| | 03:02 | about later, but saving it as an
actual HTM file is not an option anymore
| | 03:08 | in PowerPoint 2011.
| | 03:09 | Specialty formats still include a
Show in the new and older versions.
| | 03:13 | Same thing for Macro-Enabled
Presentations, Templates, and Shows.
| | 03:18 | You see those other options as well as
we scroll down, including all of those
| | 03:21 | picture formats that we saw in 2008.
| | 03:23 | So we'll just click Cancel here.
| | 03:27 | Now you should have a good
understanding of the different formats that you can
| | 03:31 | save to in PowerPoint 2011.
| | 03:32 | There are a few adjustments
| | 03:34 | and as we talk about sharing a little
bit later on, we'll get to see some of
| | 03:37 | those options for collaborating
with others on a presentation.
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2. Using PowerPoint 2011 in a Mixed EnvironmentSaving PowerPoint 2011 files to older formats| 00:01 | If you're going to be working with
PowerPoint 2011 in a mixed environment,
| | 00:05 | that is perhaps collaborating with others
who have yet to upgrade the PowerPoint 2011,
| | 00:11 | there are certain things to
consider when collaborating on those projects.
| | 00:15 | For example, which version
of PowerPoint are they using?
| | 00:17 | Have they upgraded to PowerPoint 2008
even or are they are using PowerPoint
| | 00:21 | 2004, or maybe you're going to be
sharing your presentations with people who are
| | 00:26 | using PowerPoint in a Windows environment?
| | 00:29 | So as we look at this presentation
here in PowerPoint 2011, it's called
| | 00:33 | PowerPoint2011.pptx using the new extension.
| | 00:37 | This is the same extension
that exists in PowerPoint 2008.
| | 00:40 | However, remember that there are certain
features in PowerPoint 2011 that didn't
| | 00:45 | exist in PowerPoint 2008.
| | 00:47 | So although it's the same file format,
this particular presentation may not look
| | 00:51 | exactly the same in PowerPoint 2008.
| | 00:53 | For example, look at the
thumbnail pane on the left-hand side here.
| | 00:57 | You'll notice sections.
| | 00:58 | The Introduction section has two slides.
| | 01:01 | Then we have the Author Your
Presentation section with three slides and so on.
| | 01:06 | Well, there were no sections in
PowerPoint 2008, so we would lose those if we
| | 01:11 | were to open this
presentation in PowerPoint 2008.
| | 01:15 | Another thing that might happen,
we can now embed our audio and video file.
| | 01:20 | So if we go down to a slide, for
example slide number 9 which does contain
| | 01:25 | some video clips, we can play them
right here right inside our presentation.
| | 01:30 | Same thing goes for the one below.
But those will not be embedded in the
| | 01:35 | presentation when we open
it up in PowerPoint 2008.
| | 01:38 | Back then you had to save your
presentation as a package which included
| | 01:43 | the actual media files.
| | 01:45 | So let's see what that looks like
in PowerPoint 2008 as we switch over.
| | 01:49 | Well, at first glance, it looks very
much the same, but check out the thumbnail pane.
| | 01:53 | The sections are gone.
| | 01:54 | This is the exact same presentation.
| | 01:56 | In fact, it's a read-only if
we open it up at the same time.
| | 01:59 | As we scroll down our list here of
thumbnails and go to Slide 9 containing
| | 02:07 | those movies, you can see the
little movie icon with the question mark.
| | 02:11 | It's trying to locate the movie.
| | 02:13 | It is not embedded.
| | 02:14 | It can't open up a presentation
with these files embedded in it.
| | 02:17 | So it's looking for the package or a
link to the file and start finding it, so
| | 02:21 | we can't actually play these.
| | 02:22 | It will look like pictures.
| | 02:25 | Now maybe you're going to be
collaborating on projects with people who are using
| | 02:28 | an even earlier version of PowerPoint.
In those cases, you want to able to save
| | 02:32 | your presentation back to those earlier formats.
| | 02:35 | When you click File and choose Save As,
you're able to choose your location.
| | 02:40 | Let's just go to the
Desktop and then choose a format.
| | 02:45 | So if you're going to be collaborating
with many people, you'll want to find
| | 02:47 | out who is using the earliest version
of PowerPoint and make that the lowest common denominator.
| | 02:54 | So as we click the Format button, we
can go back to PowerPoint 97 to 2004.
| | 02:59 | This will include PowerPoint for the Mac 98
through 2004 and on Windows 97 through 2003.
| | 03:08 | Same thing goes for the templates, if
you want to go back to those versions and
| | 03:11 | create your templates.
| | 03:13 | Now there is your PowerPoint Package.
That's because we're in PowerPoint 2008, so
| | 03:17 | we could create that package and that
would include links to the media files.
| | 03:22 | But right now, we don't have access to them.
| | 03:23 | So let's click Cancel.
| | 03:25 | Flip back to PowerPoint 2011.
| | 03:26 | So that's probably what you're
upgrading to and now you want to be able to
| | 03:31 | collaborate with others who have yet to upgrade.
| | 03:34 | When you go to File and Save As,
you'll notice the list is a little bit different.
| | 03:38 | We'll choose a different location
such as the Desktop and click the Format button.
| | 03:43 | We can't save to a package.
| | 03:44 | We do have those earlier formats
for both files and for templates.
| | 03:49 | And then down below, you can see we can
even choose from some of the specialty
| | 03:52 | formats that we talked
about in an earlier lesson.
| | 03:55 | So if you're going to be
collaborating with people who are in Windows
| | 03:59 | environment, they'd be using PowerPoint 2003,
| | 04:02 | others on the Mac using 2004, you
would choose PowerPoint 97-2004.
| | 04:08 | When you do this, you're going to see
a description down below that includes
| | 04:11 | all those formats and you're also going to
see a button for the Compatibility Report.
| | 04:17 | Now when you click this button, you're
going to see a list of issues such as the
| | 04:20 | media will be saved as picture.
| | 04:22 | You won't have the actual
video files in your slides.
| | 04:26 | Notice we won't have sections
either if we save it back to this format.
| | 04:31 | So we'll close this up and we'll go
back to File and then Save As and choose
| | 04:39 | the earlier format, knowing now that will be
compatible with those who have yet to upgrade.
| | 04:43 | We'll click Save and we'll see a
warning that some of the elements in the
| | 04:47 | presentation either won't work or
might even be removed if we save to
| | 04:51 | this earlier format.
| | 04:52 | Are we sure that we want to continue?
| | 04:55 | So when we click Continue, we're
going to see the new format appear on the
| | 04:59 | title bar, the sections are gone from our
navigation pane over here on the left-hand side.
| | 05:04 | Look at the thumbnails. They are all
there, but we've lost the sections.
| | 05:09 | If we go to slide number 9 and look at
these movies, we can play them here but
| | 05:15 | just keep in mind that people using
PowerPoint 2008 or 2004 even will not be
| | 05:21 | able to play these. They are not embedded
in the file when we save back to this format,
| | 05:25 | although it looks
like it here in PowerPoint 2011.
| | 05:29 | Other things to consider will be fonts.
| | 05:31 | If people don't have the same fonts
installed as you, you may have more fonts to
| | 05:35 | choose from here in PowerPoint 2011.
| | 05:37 | Same thing goes for your transitions and
animations, things that didn't exist in
| | 05:42 | those earlier versions.
| | 05:43 | So your presentations will
definitely look different.
| | 05:47 | So always save back to the lowest
common denominator and then you can be rest
| | 05:51 | assured that other people will be
able to open up your presentations.
| | Collapse this transcript |
| Using the Compatibility Checker to stay compatible| 00:01 | If you are following along in the
previous movie, you caught a glimpse of the
| | 00:04 | compatibility report while saving
your presentation to an older format.
| | 00:09 | It's a great option to see if there are
going to be any issues when sharing your
| | 00:12 | presentation with someone who
hasn't upgraded to PowerPoint 2011.
| | 00:16 | Well you can also access this
compatibility report at any time so you don't have
| | 00:21 | to be saving to get to it.
| | 00:23 | For example, here we have a
presentation we're working on called
| | 00:26 | CompatibilityReport. We're in
PowerPoint 2011 and we want to make sure that the
| | 00:31 | people we collaborate with on this
project who are using older versions of
| | 00:35 | PowerPoint will be able to see what we see.
| | 00:38 | So we can access the Compatibility
Report by clicking View and then in the
| | 00:43 | Toolbox section click Compatibility Report.
| | 00:46 | This opens up the Toolbox. You'll
notice Compatibility Report is selected,
| | 00:50 | and the last check you ran, the format, will
appear at the very top, but we can change that.
| | 00:55 | Let's say we're going to be sharing this
presentation with someone in PowerPoint
| | 00:59 | 2008 on the Mac. We can click the
Format button and choose PowerPoint 2008.
| | 01:04 | It automatically rechecks your
presentation and list the issues down below.
| | 01:09 | Now you can stretch out this window
if you want to be able to see more.
| | 01:13 | And give it a little bit more room
on top by clicking the separator there
| | 01:17 | between the two sections.
| | 01:19 | In this case it looks like
there is only five issues.
| | 01:21 | So if somebody is using PowerPoint 2008
and they open up our presentation here
| | 01:26 | even though it's the same format, PPTX,
Media is going to be saved as pictures.
| | 01:31 | When we click this actual issue it
takes us to the slide containing the issue.
| | 01:35 | In this case, you can see we're on slide
14 and there is a video clip on this slide.
| | 01:40 | And the person using PowerPoint 2008 opens up
this presentation is going to see this image.
| | 01:46 | It won't be an actual movie, because we
didn't embed movies in our presentations
| | 01:51 | in PowerPoint 2008. We linked to them.
| | 01:54 | Also you can see some fonts have
been substituted on more than one slide.
| | 01:58 | So when we click that issue it takes
us to the slide and highlights the text
| | 02:02 | where the issue exists.
| | 02:04 | In this case we have some text
where the fonts have been substituted,
| | 02:07 | because we're using fonts that are
new to PowerPoint 2011 and weren't
| | 02:11 | available in PowerPoint 2008.
| | 02:13 | We can go to the other ones.
| | 02:14 | It takes us to some other slides where
we see some font substitution going on.
| | 02:18 | The last one, Slides will no longer be
grouped into sections if saved, back to an
| | 02:24 | earlier format like this
and you can see those formats.
| | 02:27 | And in fact if we open this presentation
up in PowerPoint 2008, even though it's
| | 02:32 | the same PPTX format, we won't see those
sections. It'll be one big presentation.
| | 02:38 | Now if we're going to be
collaborating with someone who is in a Windows
| | 02:40 | environment we have those options as well.
| | 02:43 | So we can go to the Windows group here and
select something like PowerPoint 2003 for example.
| | 02:49 | Now we see even more issues when saving
back to this format. So someone who'd try
| | 02:54 | to open this up actually wouldn't be
able to open up the format. We'd have to
| | 02:57 | save it back to the PPT format and
then we would see all of these issues.
| | 03:01 | And again we can click the issues to go
directly to the slide where the issue exists.
| | 03:06 | You can see there is quite
a few to choose from here.
| | 03:10 | So at anytime you can recheck the
document with a different format.
| | 03:14 | Let's go back to PowerPoint 97. Even
more issues of course going back further.
| | 03:19 | So you'll want to keep this in mind.
You can access the Compatibility Report at
| | 03:23 | any time from the View menu to make sure
the presentation you're working on here
| | 03:27 | in PowerPoint 2011 is going to be
compatible with those older versions of
| | 03:32 | PowerPoint that people maybe using that
you are collaborating on a project with.
| | Collapse this transcript |
| Changing the default file format in PowerPoint 2011| 00:01 | If you're working in a mixed
environment and you find yourself saving your
| | 00:04 | PowerPoint presentations back to an
earlier format, more often than not you can
| | 00:09 | save yourself some time by setting the
default save format to that older format,
| | 00:14 | so you don't have to choose it each
time you go to save your presentation.
| | 00:18 | To change that default, click
PowerPoint on the menu bar, then
| | 00:22 | select Preferences.
| | 00:24 | It will open up your PowerPoint
Preferences window, where you'll click the Save
| | 00:28 | icon to see some of the Save options.
| | 00:30 | And down below, about halfway, you'll
see the "Save PowerPoint file" as set to the
| | 00:35 | default format. PPTX is the extension.
This is our new XML-based format that was
| | 00:41 | introduced in PowerPoint 2008.
| | 00:43 | But if you're going to be collaborating
with people who are using even earlier
| | 00:46 | versions of PowerPoint,
| | 00:47 | PowerPoint 2004 on the Mac or
PowerPoint 97 in a Windows environment,
| | 00:52 | you can click this button and the other option is
the binary-based format,with the extension ppt.
| | 00:58 | And this covers everyone using PowerPoint 97
on a Windows PC to PowerPoint 2004 on the Mac.
| | 01:06 | So when you select this and click
OK, it becomes the new save format.
| | 01:10 | So any new presentations you create,
when you go to save them, they'll be saved
| | 01:14 | to that format so you won't have
to select them. Let's test it out.
| | 01:17 | We'll click File and then New Presentation.
| | 01:20 | It creates a new blank presentation and names
it automatically Presentation with a number.
| | 01:26 | Now, when we click where it says Click
to add title and type something in like
| | 01:30 | the word Title and go to save our
changes by clicking the Save button.
| | 01:35 | You'll notice the format is PPT at the extension.
| | 01:39 | So we don't have to come down to the
Format button and select that format.
| | 01:42 | It's there automatically.
| | 01:44 | We just have to give it a name and click Save.
| | 01:46 | So it's the new format.
| | 01:48 | It's the new default and every time
we create our new presentation, we know
| | 01:52 | we're going to be compatible with
people who are using those older versions of PowerPoint.
| | Collapse this transcript |
| Using the Open XML converter for Mac| 00:00 | So let's say you've decided to migrate
to PowerPoint 2011. Now you're taking
| | 00:05 | advantage of the new XML-based file format.
| | 00:08 | So things happen faster. Smaller file
sizes. Cool features available to you now
| | 00:13 | in PowerPoint 2011. But you need to share a
presentation with someone who hasn't upgraded.
| | 00:18 | Maybe they're using PowerPoint 2004 on
the Mac or PowerPoint 97 in a Windows
| | 00:24 | environment. What now?
| | 00:25 | Well, you might think your only option
is to start saving your presentations
| | 00:29 | back to that older format with the
PPT extension, the old binary format.
| | 00:34 | It is a typical scenario,
but there is another option.
| | 00:38 | You can make it so that those users of
older versions of PowerPoint can open up
| | 00:42 | your XML-based presentations
by downloading a converter.
| | 00:46 | That's why I am here in my browser,
the Microsoft.com Mac Downloads page.
| | 00:51 | As we scroll down towards the
bottom of this page, you'll see a section
| | 00:54 | called Additional Tools and here's
where there's a link to the Open XML File
| | 00:59 | Format Converter for Mac.
| | 01:01 | And when we click this link,
it opens up a window where we get some more
| | 01:04 | information about it.
| | 01:05 | And that's exactly what it will do.
| | 01:08 | Someone who is using Office 2004 and
they're using PowerPoint 2004 on the Mac,
| | 01:14 | with this converter installed,
they're going to be able to open up your
| | 01:18 | presentations created in PowerPoint
2011 or PowerPoint 2008 on the Mac, using
| | 01:24 | that new XML format.
| | 01:26 | So they'll actually be able to open,
edit, and even save them in their earlier
| | 01:30 | version of Office for Mac.
| | 01:32 | So as we scroll down we're
going to see some information.
| | 01:34 | There's the name of the file itself.
The Download button is going to download
| | 01:39 | the file, but just check out some
of the Quick Details down below.
| | 01:42 | You'll see the latest
version, when it was published.
| | 01:45 | You can choose your language.
| | 01:47 | Decide what type of connection you
have to the Internet to see how long
| | 01:50 | it's going to take.
It's not a huge file.
| | 01:52 | And as you scroll down a little
further, you'll see that overview.
| | 01:56 | The system requirements.
| | 01:57 | You will need Mac OS X, at least.
| | 02:01 | And as we scroll a little further
down, some instructions about how to
| | 02:06 | install this download.
| | 02:07 | So once you've downloaded it, it's
really simple to install. Just follow
| | 02:10 | these instructions.
| | 02:12 | If you need to remove it, there's
instructions on that as well and lots of
| | 02:16 | information down below
about where things go and so on.
| | 02:19 | But once it is installed, those
people who are using Office for Mac 2004
| | 02:24 | are going to be able to open up your
PowerPoint 2011 presentations using this converter.
| | 02:30 | Not only open them, but even edit
them and save them to that new Open XML format.
| | Collapse this transcript |
| Best practices for managing files in a mixed environment| 00:01 | It's usually best to rely on your
company's IT department to manage the software
| | 00:05 | installed on your computers, but here
are a few guidelines to help facilitate
| | 00:08 | working across multiple
versions of Microsoft PowerPoint.
| | 00:12 | Your first step should be to educate
your users on how the different versions of
| | 00:16 | Microsoft PowerPoint interact.
| | 00:18 | While the functionality in PowerPoint
2008 is very similar to that found in
| | 00:22 | PowerPoint 2011, there are a number of
features and functions in PowerPoint 2011
| | 00:26 | you simply won't find in older
versions of PowerPoint and other features and
| | 00:31 | functions that behave differently.
| | 00:33 | Once you're comfortably aware of the
PowerPoint 2011 functionality not found in
| | 00:37 | those earlier versions of
PowerPoint, you should always try to create
| | 00:40 | presentations that can be easily saved
to those older formats without losing
| | 00:45 | important functionality.
| | 00:46 | So avoiding the new features and
functions of PowerPoint 2011 or trying to find
| | 00:51 | their equivalents in older versions of
PowerPoint is a good habit to get into.
| | 00:56 | If you're collaborating with users of
PowerPoint 2004, consider having them
| | 01:00 | download and install the open XML File
Converter so they can open, edit, and
| | 01:05 | save presentations in the
new XML-based file format.
| | 01:08 | That's not an upgrade to PowerPoint 2011,
but at least everyone will be able to
| | 01:12 | work with the newly upgraded file formats.
| | 01:16 | Finally, if you share presentations
with others who don't use the Converter and
| | 01:20 | maybe they haven't upgraded to
PowerPoint 2008 or 2011 and you find yourself
| | 01:24 | saving your presentations back to an
earlier version, save some time and effort
| | 01:29 | by setting your default save
format to that earlier version.
| | 01:32 | Then eventually when everyone gets
upgraded to PowerPoint 2011, it's a simple
| | 01:36 | operation to save the older
presentations to the new PowerPoint 2011 format.
| | 01:42 | Business environments that include
multiple versions of Microsoft PowerPoint can
| | 01:45 | present interesting challenges.
| | 01:47 | Proper education and planning can
definitely help in creating a smooth
| | 01:51 | transition from older versions
of PowerPoint to PowerPoint 2011.
| | Collapse this transcript |
|
|
3. Performing Common PowerPoint 2008 Tasks in PowerPoint 2011Adjusting slide sizes| 00:00 | When you're working on slides in a
presentation, you may need to see details
| | 00:04 | and zooming in is necessary or you may want
the big picture and zooming out is necessary.
| | 00:10 | In PowerPoint 2008, you
could do this a couple of ways.
| | 00:13 | One from the toolbar, by clicking the Zoom
drop-down and selecting one of the preset values.
| | 00:19 | If we choose a 100%, we zoom in a little bit.
| | 00:21 | If we go to something smaller, like 50%,
we zoom out and we get the big picture.
| | 00:27 | You could also access some of these by
going to View and then clicking Zoom.
| | 00:32 | It opens up the Zoom window,
where you'll see presets.
| | 00:35 | You can choose from them.
| | 00:37 | Or use the up and down arrows to
adjust and fine-tune the percentage, if it's
| | 00:42 | not one of the presets.
| | 00:43 | And you could also choose Fit, which
means the slide will always fit perfectly
| | 00:47 | in this work area, even when you
adjust the Notes area by clicking and
| | 00:51 | dragging the border.
| | 00:53 | So those are your options in PowerPoint 2008.
| | 00:55 | In PowerPoint 2011, as we switch over,
you have some additional options.
| | 01:00 | Notice that on the toolbar we have
our little drop-down with our presets,
| | 01:05 | including Fit, which will
automatically make the slide fit in the work area,
| | 01:09 | even when we adjust the Notes area down below.
| | 01:13 | You could go to View and down at the
bottom you'll see Zoom, but instead of
| | 01:17 | clicking Zoom, you'll
notice there are some options.
| | 01:19 | You can Zoom In and Out, and by choosing
either of these you'll either zoom in or out by 15%.
| | 01:27 | Notice there's a keyboard shortcut as well.
Command+Plus, Command+Minus.
| | 01:30 | If you like to use keyboard shortcuts
you can quickly zoom in and out in 15%
| | 01:34 | increments using those shortcuts.
| | 01:36 | But you can also access that
Zoom window by clicking Zoom.
| | 01:40 | There's your presets, your up and down arrows.
| | 01:43 | So you can be very precise with
your zoom level if you wanted to.
| | 01:47 | But the best option appears in the
bottom right-hand corner of your screen, and
| | 01:51 | it's the Zoom Slider.
| | 01:53 | If we want to work in this area of our
slide in the bottom right-hand corner,
| | 01:56 | we might want to see the details by zooming in.
| | 01:58 | So we can click and drag the slider
button to the right, until we've zoomed in
| | 02:03 | far enough that we can see our details.
| | 02:05 | You might need to scroll down or up
through the slide until you see exactly what
| | 02:09 | you want to work on.
| | 02:10 | In this case, if we click the text box,
you can see the border goes a little too
| | 02:14 | far off to the right, and we
can drag it over and we're done.
| | 02:18 | Now, to quickly zoom back out so that
it fits perfectly in that work area.
| | 02:22 | There is a Fit button down here.
| | 02:23 | Just click it and you're
automatically back to having the slide fit
| | 02:27 | perfectly in this area.
| | 02:30 | So that also works, by the
way, in Slide Sorter View.
| | 02:33 | If we go down to the bottom-left
corner now and click the Slide Sorter View
| | 02:37 | button, you'll see each of the
thumbnails representing the slides in your
| | 02:41 | presentation, an ideal view for rearranging
slides, clicking and dragging them around.
| | 02:46 | But if you're not sure about the
contents, notice the slider appears in the
| | 02:49 | bottom right-hand corner.
| | 02:51 | So you can zoom in by
clicking and dragging to the right.
| | 02:53 | Now, you can see the contents of the slides.
| | 02:57 | You can zoom back out by dragging
it to the left, or there's that Fit button.
| | 03:01 | Give it a click and you'll
get the best fit for the number of
| | 03:04 | slides in your presentation.
| | 03:06 | So 100% is probably what you're going to
see down here as the actual or default size.
| | 03:13 | Flip back to Normal view where you can
work on your slides and you still have
| | 03:17 | that Zoom slider in the bottom
right-hand corner of your screen.
| | 03:20 | Just an added bonus when it comes to
zooming in and out of your slides in those
| | 03:25 | two views. It helps you to work a little
more efficiently here in PowerPoint 2011.
| | Collapse this transcript |
| Grouping slides in sections| 00:00 | As you add slides to a presentation and
it begins to grow in size, sometimes it
| | 00:04 | can get a little unruly and you find
yourself navigating through thumbnails on
| | 00:09 | the left-hand side, trying to find
specific locations in your presentation
| | 00:13 | becomes time-consuming and tedious.
| | 00:16 | And you'll notice here in PowerPoint
2008, with our TT_Orientation presentation
| | 00:21 | open, there are quite a few slides.
| | 00:22 | If we want to get to the Sales
Information section, we can scroll down,
| | 00:27 | click the slide, and then scroll down through
those slides until we see what we're looking for.
| | 00:32 | It's hard to tell where a section
begins and ends unless you know your
| | 00:36 | presentation like the back of your head.
| | 00:38 | So sometimes when they
get large, they get unruly.
| | 00:41 | Well, in PowerPoint 2011, if we open
up the exact same presentation,
| | 00:45 | you'll notice there are actually sections.
| | 00:48 | Sections are new to PowerPoint 2011.
| | 00:50 | At the very top of our first slide,
you'll see Introduction and the 3 in
| | 00:54 | brackets indicates there are
three slides in this section.
| | 00:58 | So if we scroll down a little bit,
we should see the next section after Slide 3,
| | 01:02 | which is the History section.
| | 01:05 | Notice also that each of these
sections has a little triangle to the left.
| | 01:09 | When it's pointing down, it's expanded.
| | 01:12 | Click that little triangle
and you'll collapse the section.
| | 01:15 | Do the same for History. It collapses.
| | 01:17 | You see the next section.
| | 01:18 | Sales Information. We can quickly go to
that section by using these little triangles.
| | 01:24 | You can also go to any section heading.
| | 01:26 | Right click and you'll see some
options, like renaming a section to something
| | 01:30 | else or removing it or removing it and
the slides in the section, remove all
| | 01:35 | your sections, move them around,
collapse all of them, or expand them all like we
| | 01:40 | saw in PowerPoint 2008.
| | 01:42 | Let's do a Collapse All and you can
see there are actually just four sections
| | 01:46 | in this particular presentation.
| | 01:48 | So you can go quickly to any of the
sections by clicking the name and then
| | 01:52 | expand by clicking the triangle
to work on those specific slides.
| | 01:56 | So if you're collaborating, for example,
with somebody and you're responsible for
| | 02:00 | a specific section in the presentation,
it's a great way to just hide all those
| | 02:04 | other irrelevant slides and work on yours.
| | 02:07 | So let's just collapse that and then
we'll click anywhere below the last section.
| | 02:12 | So nothing is highlighted and you
actually see, it is very faint, a little flashing bar.
| | 02:17 | This means if we needed to, we could insert
something such as a new section. Let's do that.
| | 02:23 | Click Insert and you'll see
section right near the top.
| | 02:26 | When you give it a click, you get
to now name your untitled section.
| | 02:31 | So let's just call this Next
Steps and then we'll click Rename.
| | 02:37 | We are actually renaming the brand-new
section to Next Steps and there are no
| | 02:41 | slides at this point in this section.
| | 02:43 | If you want to move it around, all
you have to do is click and drag it and
| | 02:47 | release it in the exact location
where you want it to go, maybe before
| | 02:51 | Conclusion, and when you let go, you
just rearrange your sections and now you
| | 02:56 | can start inserting slides,
creating new slides if you wanted to.
| | 02:59 | If you want to remove the section,
remember, you can right-click a section
| | 03:03 | heading and choose Remove Section
from the pop-up menu, just like that.
| | 03:08 | So this is a great way to stay
organized when working on those presentations
| | 03:13 | that begin to grow inside. Something
not available to you in PowerPoint 2008.
| | Collapse this transcript |
| Arranging layered objects| 00:00 | When you're working with multiple
objects on a slide, particularly when they
| | 00:03 | overlap one another, it can sometimes be
a challenge to get them in the right order.
| | 00:08 | For example, here in our TT Orientation
presentation on slide number 9, we have
| | 00:12 | a number of objects and let's say,
this star here needs to overlap the bottom
| | 00:16 | center of our sample window.
| | 00:18 | So we'll just go to the border. When we
see the four-sided arrow, click and drag
| | 00:22 | it over there and release.
| | 00:24 | Notice how it appears in behind the
window and that's because objects appear in
| | 00:28 | the order that they are either
created or placed on the slide.
| | 00:31 | So we need to bring this up the
stack so it's on top of our window.
| | 00:36 | To do that in PowerPoint 2008,
we have to click View then click
| | 00:41 | Formatting palette.
| | 00:42 | Once we've opened that up, make sure the Size,
Rotation, and Ordering section is expanded.
| | 00:48 | Then we'll go down to Arrange,
click that button, and then we have some
| | 00:52 | options to bring it right to the front,
right on top of the stack, or bring it
| | 00:56 | forward one step at a time.
| | 00:57 | So if there're multiple objects,
it will move up through the stack each time we
| | 01:00 | click Bring Forward.
| | 01:01 | So to bring it right to the top,
we choose Bring to Front and now we can see it
| | 01:06 | overlapping the way we wanted it.
| | 01:08 | That's a lot of clicks, a lot of hassle,
and you can imagine that challenge with
| | 01:11 | multiple objects overlapping one another.
| | 01:14 | When we flip over to PowerPoint 2011
working with the same presentation, same
| | 01:19 | slide, slide number 9, we click and
drag the star over and try to overlap it.
| | 01:25 | We do see it go in behind.
| | 01:27 | It's a lot easier now to access the
Arrange options because of the new Ribbon.
| | 01:32 | With the Home tab selected, you'll
notice on the right-hand side in the Format group,
| | 01:36 | there's an Arrange button right there.
| | 01:38 | Now we can still go to View and open
up the Formatting palette, etcetera.
| | 01:42 | This is much faster though. We click
the button and there it is, Bring to
| | 01:45 | Front, and we're done.
| | 01:48 | But there's a new option that's even
better and when you're working with a slide
| | 01:51 | that has many, many objects
overlapping one another, check this one out.
| | 01:55 | We're going to go to the arrow in the
top-right corner, click and drag from the
| | 01:59 | border and place it right
over the words Shop here.
| | 02:02 | That's where it belongs.
| | 02:02 | And of course, it falls in behind our
window so it's not in the right order.
| | 02:07 | It is still selected. We see the handles.
| | 02:10 | Click the Arrange button and
choose the new feature, which is Reorder
| | 02:14 | Overlapping Objects.
| | 02:16 | When we click this, it actually
changes to this cool three-dimensional view.
| | 02:20 | And now you're going to see layers.
| | 02:23 | So there's the arrow there at the back.
| | 02:25 | It's number five at the bottom of the
stack and we see some text in our title.
| | 02:29 | There's the window.
| | 02:30 | There is a little circle, circling
something on the window, and there's our star
| | 02:35 | that we've just brought to
the front. It is number 1.
| | 02:38 | So really, we want our arrow to go
right up here and become the new number 2.
| | 02:45 | So to do that, we'll just go back to
the number 5, click and drag it forward
| | 02:50 | until you see the window pop in
behind it, release, and now you should have
| | 02:55 | everything in the right order.
| | 02:57 | When you click OK, you'll see that new
order and everything looks magnificent.
| | 03:02 | So that's brand-new here in PowerPoint
2011 and sure it makes a lot easier when
| | 03:07 | working with multiple
overlapping objects on a slide.
| | Collapse this transcript |
| Inserting media from the Media Browser| 00:00 | Adding media to your slides in a
presentation can really add some
| | 00:03 | interest and pizzazz.
| | 00:05 | Here in PowerPoint 2008, working with
our Orientation presentation, if we want
| | 00:10 | to insert a movie, an audio file
or a photo, we have some options.
| | 00:15 | One is to go to the toolbar.
| | 00:17 | We could click the Media button.
| | 00:19 | Here you can insert a movie or a
sound clip and by choosing either of these,
| | 00:23 | you'll have to navigate to the location
or folder that contains the media clip.
| | 00:28 | So if we choose Insert Movie, for example,
we'd have to go to our exercise files
| | 00:32 | in the appropriate folder, find it,
select it by clicking, and then click Choose,
| | 00:37 | and then that's going to insert it on
our slide and then we can choose whether
| | 00:40 | or not that particular file will
play when we click it, or it will play
| | 00:44 | automatically when we come to
that slide in our presentation.
| | 00:47 | So whatever you choose, you now
have the clip that can be positioned.
| | 00:51 | It can be resized just like any other
object and if you wanted to play it,
| | 00:55 | you could double-click it.
| | 00:56 | (Male speaker: You can see
that it's got quite a few olives.)
| | 01:00 | And then just click again to stop playing.
| | 01:03 | So that's an actual movie file.
| | 01:05 | We could also get to them from the
Insert menu here in PowerPoint 2008.
| | 01:09 | You'll notice the ability to go and
select a picture. There's movie. We can also
| | 01:14 | go to Sound and Music, so we can
navigate to the appropriate folder, which is the
| | 01:18 | From File option, or if it's on a CD
that's in your computer, you can play a CD
| | 01:22 | audio track or even record a sound if
you have a mic setup to your computer.
| | 01:27 | But when you choose From File, you're
forced to go browsing for the actual media file.
| | 01:32 | Let's flip over to PowerPoint
2011 where you can still do that.
| | 01:36 | You can go to the Insert menu and you'll
notice down below Photo has a couple of options.
| | 01:41 | Picture from File, where you would
navigate to the actual photo, but there
| | 01:45 | is also Photo Browser.
| | 01:47 | That's the photo section of the Media Browser.
| | 01:49 | If you go to Audio, you could also
select audio from the Media Browser.
| | 01:54 | It'll take you directly to the
audio section. Or locate it or record it.
| | 01:58 | Then we have Movie as well.
| | 02:00 | Movie Browser or Movie from File, again,
navigating to the appropriate folder location.
| | 02:06 | But we can also access the Media
Browser a couple of different ways.
| | 02:10 | We could go directly to the toolbar,
which will show or hide the Media Browser.
| | 02:14 | Clicking it, if it's not already opened,
will display the Media Browser and
| | 02:18 | you'll notice Photos, Audio, Movies,
Clip Art, Symbols, and Shapes can all be
| | 02:22 | selected from the Media Browser.
| | 02:24 | If we close this up and go to the
Insert group on the ribbon with the Home tab
| | 02:29 | selected, you'll also see Media here.
| | 02:31 | So when you click this, you can go to
the Media Browser in the Movie section or
| | 02:36 | the Audio Browser from here as well.
| | 02:38 | So let's go to Movie Browser. Movies is
selected but we can go to Photos, Audio.
| | 02:45 | With Movies selected, you can access
your iMovie movies, any movies that might
| | 02:49 | be stored in iPhoto are accessible
directly from the Media Browser here.
| | 02:54 | So there's our Video Tour. We can
click and drag it right onto the slide.
| | 02:58 | It's as easy as that, and then close the
Media Browser when we no longer need to
| | 03:02 | see it, or click the Media
Browser button to hide it.
| | 03:05 | And now just like any other object,
we can place this on our slide exactly where
| | 03:09 | we want it to appear, size it just like
any other object, and if you want to see
| | 03:15 | what it looks like, you can click the
Play button because the controls appear
| | 03:18 | right below it here in PowerPoint 2011.
| | 03:20 | It's a little bit different
than in PowerPoint 2008.
| | 03:23 | (Male speaker: You can see
that it's got quite a few olives.)
| | 03:27 | (Male speaker: Most of the olives are still
light green, but you'll some that have turned blue.)
| | 03:33 | Pressing Pause will actually pause the
movie at that spot and then there are
| | 03:36 | number of options for formatting a movie.
| | 03:38 | That's what we're going to
talk about in the next lesson.
| | Collapse this transcript |
| Adjusting imported movies on a slide| 00:00 | What you can do with a video you've
inserted into a slide in your presentation
| | 00:04 | in PowerPoint 2008 is much different than
what you can do with it in PowerPoint 2011.
| | 00:09 | let's take a look at the differences.
| | 00:11 | Here we are in PowerPoint 2008.
| | 00:12 | We've got our Orientation
presentation open. We are on Slide 7 where we've
| | 00:17 | inserted a video clip.
| | 00:20 | Now you can resize it and position it
just like you would any other object.
| | 00:24 | Those are the kinds of things
you can do with this video clip.
| | 00:27 | If you right-click, you can actually go
to some formatting options as though you
| | 00:32 | were formatting a picture.
| | 00:34 | Now it's not going to affect the video
itself, but choosing Picture over here on
| | 00:37 | the left allows you to do things like
cropping and if you had an image there
| | 00:42 | you could recolor in that, but you
can't because it's a video clip. So we'll
| | 00:45 | just click Cancel and flip over to
PowerPoint 2011 where we have the exact same
| | 00:49 | presentation open here
with our video clip inserted.
| | 00:53 | Now remember when you insert a video
clip into a presentation in PowerPoint 2011
| | 00:57 | it's embedded right in the
presentation, whereas in PowerPoint 2008 you're
| | 01:01 | creating a link to the original file.
| | 01:03 | That's why you need to package a
presentation in PowerPoint 2008 if you want
| | 01:09 | to share it with somebody on a
different computer. You don't have to do that here in
| | 01:12 | PowerPoint 2011, and when you select it,
you'll notice something happens on the Ribbon.
| | 01:17 | The Format Movie tab appears.
When you click it you're going to see
| | 01:20 | a whole bunch of options now for adjusting and
changing the style of your video presentation.
| | 01:28 | So for example, a Poster Frame.
When you look at the inserted video clip,
| | 01:34 | because it starts with a
black screen, that's what you see.
| | 01:37 | But if you'd rather see something
else you can choose a poster frame.
| | 01:41 | When you click this drop-down,
it could be the current frame, it could be a
| | 01:44 | totally different picture from a file
where you go navigate to it, or you could
| | 01:48 | reset it back to what it is right now.
| | 01:50 | So let's just use our Play button to get to
the spot that we want to create the frame from.
| | 01:55 | (Male speaker: You can see
that it's got quite a few olives. Most of them...)
| | 02:01 | I'll just turn the volume rate down.
| | 02:05 | That's perfect right there.
| | 02:06 | That would be a nice picture or what
we would call a poster frame, so when we
| | 02:10 | arrive at this slide this is what we're
going to see before we start playing the video.
| | 02:14 | So when we go back to the Poster Frame button
we can make the current frame the poster frame.
| | 02:19 | Now that's what we'll see on
this slide when we get there.
| | 02:22 | That doesn't mean when we hit the Play
button it's going to play from this spot.
| | 02:26 | It'll play from the beginning and
that's one of the movie options.
| | 02:30 | Look at the Start option here. It's on click.
| | 02:32 | When you click this, you
could have it play Automatically.
| | 02:35 | By choosing that as soon as we arrive
at this slide in our presentation,
| | 02:39 | the video will start without
us having to click on it.
| | 02:42 | There are some playback options as
well. We could have it play in a full
| | 02:45 | Screen or we could hide this while it's not
playing, so we don't even see the poster frame.
| | 02:50 | When we do play it, depending on the
length you may want just a loop around keep
| | 02:54 | playing until it is stopped or we
move on to the next slide. Rewind After
| | 02:58 | Playing takes us right back to the
beginning so we can play it again.
| | 03:03 | Now here's some interesting options
that we could never do in PowerPoint 2008
| | 03:07 | and that's adjust things.
| | 03:09 | We have corrections for example for
adjusting brightness and contrast.
| | 03:12 | We can play around with the color of our
video, there is cropping options, and we
| | 03:17 | can reset everything back to the beginning.
| | 03:19 | So for example, if our video is a little
bit bright, you'll notice the thumbnail
| | 03:23 | in the center is selected by default.
| | 03:25 | That means 0% Brightness and 0%
Contrast changes have been made.
| | 03:31 | So I am going to make it a little bit
darker maybe. We could go up to Brightness 0
| | 03:35 | and adjust the Contrast down to -20,
or if we go over to the left you can see
| | 03:40 | we're adjusting the
Brightness and not the Contrast.
| | 03:43 | So a little less bright, no change in
contrast, you could see what happens to
| | 03:47 | the poster frame. Not a bad effect.
Or if you'd rather just change the color you
| | 03:52 | can go to the Color button and
choose from a number of presets.
| | 03:55 | Now the first thumbnail you see is no
recoloring. If you want to change this
| | 03:59 | into a black-and-white video, you
could choose Grayscale and then there are
| | 04:03 | some sepia options. You can see
all of these different tints as well.
| | 04:07 | So if you want to go to something like
a greenish tint, you could do that.
| | 04:11 | Look what happens to the poster frame itself
and when we press Play, you can see the
| | 04:16 | whole video has been adjusted, and of
course if you don't like your changes,
| | 04:21 | you can always start back at the
beginning by clicking Reset.
| | 04:25 | Other things you can do is change the
movie style, so here we have a number of
| | 04:29 | options for borders. You can see Subtle
Borders, Moderate and Intense functions
| | 04:34 | that can be applied.
| | 04:36 | For example, if we go down to the
bottom left-hand corner here, we can apply
| | 04:38 | this Monitor effect, so it looks like
a little monitor sitting on our slide
| | 04:43 | that's going to play our video.
That's a neat effect right there.
| | 04:46 | You can also play around with the
borders. Other effects include Shadows,
| | 04:49 | Reflections and Glows. These are
things that can be applied to any media, like
| | 04:53 | photos for example, but also to our video.
| | 04:57 | So here we are in PowerPoint 2011 with a
whole bunch of new options available to
| | 05:02 | us for adjusting any video we
might import into a presentation.
| | Collapse this transcript |
| Animating objects on a path| 00:01 | A great way to add visual interest to a
slide in your presentation is to animate
| | 00:05 | any object that maybe on that slide and
the way you do it in PowerPoint 2011 is
| | 00:10 | a little bit different than PowerPoint
2008 and there is a new option for adding
| | 00:15 | motion along a path.
| | 00:16 | Let's start here in PowerPoint 2008
with our bunny on our only slide in our
| | 00:21 | Motion Path Animation presentation here.
| | 00:24 | One click selects the object. If we
want to apply any animation to this object,
| | 00:28 | we can go to the Slideshow menu and
select Custom Animation from there or simply
| | 00:33 | right-click or Ctrl+Click the object and
choose Custom Animation from that menu.
| | 00:38 | Either way you'll see the Custom
Animation window open up where you can start
| | 00:42 | adding effects and there are three
groups: effects for entering the slide,
| | 00:47 | adding emphasis or exiting.
Let's start with an Entrance effect.
| | 00:51 | So we'll click the green star. We don't
see anything that applies to our rabbit,
| | 00:56 | so we can click More Effects and
there is a lot more to choose from here.
| | 01:01 | As we scroll down the different
categories from Subtle to Moderate.
| | 01:04 | Under Exciting we do see one that applies
to our rabbit. That's a Bounce and when we
| | 01:08 | select it we see a preview.
Not bad, so we'll click OK.
| | 01:13 | Now if we want to add an
additional effect we can do that too.
| | 01:16 | Maybe we want him to exit the slide
bouncing out. We'll go to Add Exit Effect,
| | 01:20 | the red star, give it a click, choose
More Effects, again repeating the process
| | 01:25 | all the way down to the Exciting
group and choose Bounce, and we'll see the
| | 01:29 | second effect and how he
disappears, and we'll click OK.
| | 01:33 | Now we can slow this down or speed it
up with the Speed option if we wanted to.
| | 01:38 | We could do it for each effect and
if we want to see a preview, click the
| | 01:44 | little Play button here in the window
and we get to see what that looks like.
| | 01:48 | There's the first and then the second effect.
| | 01:51 | Not bad, but not perfect. Close that
up and flip over to PowerPoint 2011.
| | 01:56 | Here we're working with the same
presentation, the same slide and there is our
| | 01:59 | rabbit, but this time when we click
the object look at the Ribbon. The Format
| | 02:03 | Picture tab appears, but there is
another tab where all of our animation options
| | 02:08 | are in one easy-to-find location.
Click Animations. You'll see your Entrance
| | 02:12 | Effects and you can click the arrow
to see them all. Same thing goes for
| | 02:17 | Emphasis and Exit Effects, and
then you'll notice one for motion.
| | 02:21 | So we don't have to apply multiple
effects if we just want them to move around
| | 02:24 | the slide. Maybe right off the slide.
| | 02:27 | Click the Path button, where you can
create your own custom paths by drawing
| | 02:31 | curves, freeform, lines, straight
lines and scribbles, or you can choose from
| | 02:36 | the Basic and Complex presets,
including a Bounce, so if we choose Bounce we're
| | 02:40 | going to see the default. There he goes,
in the wrong direction, not very far,
| | 02:45 | but you'll see the path that's created
by default for you. There's the green
| | 02:48 | arrow where he starts, the red one where he ends.
| | 02:52 | Now if you wanted to adjust this you
can go to one of those ends. When you
| | 02:55 | move for example to the endpoint
you'll see a mouse pointer turn into that
| | 02:59 | double diagonal arrow. You can click-
and-drag that off to the other direction.
| | 03:04 | To see what that looks like, click the
Play button in the very top left side
| | 03:08 | of the Ribbon. Not bad.
| | 03:12 | Now it might be nice if he bounced a
little higher and a little farther.
| | 03:16 | We can edit the points.
| | 03:18 | When we go to the right side of the
Ribbon, now you'll notice Effect Options for
| | 03:21 | our bounce. When you click that button,
you can edit the points, just like that.
| | 03:25 | You have little points up here and when
you move over them you'll see your mouse
| | 03:29 | pointer turn to the four-sided arrow,
the dot in the middle. We can make it a
| | 03:33 | higher bounce and we can do
that for any of these points.
| | 03:39 | And when you're done editing your
points, you go back to Effect Options and
| | 03:43 | click Edit Points. Now you are
back to editing the entire thing.
| | 03:46 | So if we want to go right off the slide
we could click-and-drag this right off
| | 03:50 | the slide itself and see what that looks like.
| | 03:53 | It's not perfect. We can
still see a little bit of them.
| | 03:58 | If you don't like the effect, just click
anywhere on it. You'll your hand appear
| | 04:02 | right on the path and press Delete
on your keyboard and apply a different effect.
| | 04:06 | So I'll click the rabbit,
and let's try one of the custom ones.
| | 04:09 | We go to Freeform for example.
| | 04:13 | Now you're ready to start drawing your own.
| | 04:15 | So maybe we want them to bounce down
and up, and then a little smaller and we
| | 04:23 | want to keep bouncing right off the
slide, just like that. Double-click at the
| | 04:27 | end when you're done.
| | 04:29 | You'll see a preview. Now that's a
pretty quick bounce and if you want you can
| | 04:33 | move it up by clicking-and-dragging
the whole thing, and if you want you can
| | 04:38 | change the duration, the default being
two seconds. You can use the up arrow to
| | 04:42 | increase, the down arrow to decrease,
or type-in a value if you want and press
| | 04:47 | Enter or Return on your keyboard.
| | 04:49 | Want to see what's that looks like?
| | 04:51 | Click Play and that's a totally
custom motion path animation. Something you
| | 04:58 | could never do in PowerPoint 2008.
It requires less steps, a little bit easier to
| | 05:03 | accomplish here in PowerPoint 2011.
| | Collapse this transcript |
| Sharing your presentation over the web| 00:00 | You know these days fewer and fewer
presentations are delivered in person.
| | 00:04 | Quite often they are delivered via the web.
| | 00:07 | With so many technologies available
now, it's so much easier to do and of
| | 00:12 | course more cost-effective.
| | 00:14 | In PowerPoint 2008, if you wanted to
present over the web, you did have a
| | 00:18 | couple of options kind of.
| | 00:20 | Here with our presentation called TT_
Orientation7 open, if we wanted to create a
| | 00:25 | webpage out of this, we could by
clicking File and then saving as a web page.
| | 00:30 | And in fact, before you did that, you
could use the Web Page Preview to see what
| | 00:33 | it was going to look like and this
would launch your default browser.
| | 00:36 | In my case, Safari will open up and
you'll see the different slides down
| | 00:40 | the left-hand side.
| | 00:41 | So I can click them to move from
one slide to the next or use the
| | 00:45 | navigation buttons.
| | 00:46 | I don't see any effects.
| | 00:47 | The quality is not as good as the original.
Any embedded video, etcetera doesn't work.
| | 00:53 | So there were limitations for sure.
| | 00:56 | Well, in PowerPoint 2011, if we flip
over there with the same presentation open,
| | 01:00 | we have a new option. When we click File
and move down to Share, you'll notice we
| | 01:05 | can broadcast the slideshow.
| | 01:08 | Now I know in PowerPoint 2008, I have
delivered presentations over the web using
| | 01:12 | web hosting services, but here in
PowerPoint 2011, you don't need that.
| | 01:17 | Although there is a Broadcast
Service you can sign up for and we need to
| | 01:20 | use the PowerPoint one. It's free.
| | 01:22 | All you need is your free Windows Live ID
to connect and actually broadcast to anyone.
| | 01:27 | Anyone who receives a link to your
broadcast can watch it for free as well.
| | 01:31 | So if you don't already have a
broadcast service, you can just simply use the
| | 01:35 | PowerPoint Broadcast Service and click Connect.
| | 01:38 | Now when you do this, it's actually
going to connect to the service, you'll be
| | 01:41 | presenting over the web, and a web link
will be created to your presentation that
| | 01:46 | you can send off to people.
| | 01:47 | And in fact, you can do it
right from within PowerPoint.
| | 01:50 | Let's give it a moment.
| | 01:54 | Once the actual presentation is
prepared to be broadcast, you're going to see
| | 01:58 | the Broadcast Link that's created.
| | 02:01 | You can send that in an email by
clicking the Send an E-mail button which
| | 02:04 | will launch your default email
application, or you could copy the link and
| | 02:09 | send it off yourself.
| | 02:10 | When you click Play Slide Show, you'll
actually start the broadcast and in the
| | 02:14 | background you can see we're in a
new view here called Broadcast View.
| | 02:18 | You are broadcasting this presentation,
and there is more information back there
| | 02:22 | including a button to end the broadcast,
but nothing actually begins until you
| | 02:27 | click Play Slide Show.
| | 02:28 | Now when you do this, you'll see your
presentation with the animations and you
| | 02:33 | can see the transition.
| | 02:35 | You can click to move
from one slide to the next.
| | 02:37 | It's looking exactly as it does
when you play it on your own computer.
| | 02:40 | Anyone who has the link you sent them,
as soon as I click that link, they're
| | 02:44 | seeing this broadcast live.
| | 02:46 | Like I said, all you need is your free
Windows Live ID and once you're logged in,
| | 02:50 | all of this is automatic.
| | 02:53 | Now you can press Escape which will
take you out of the Full-Screen View.
| | 02:57 | You'll see the End Broadcast button here.
| | 02:59 | You can also end it from here.
| | 03:01 | Presenter View is an option.
| | 03:02 | you have some options that are
available to you when presenting anyway.
| | 03:05 | You also have them here in Broadcast View.
| | 03:08 | When you're done, click the End button
and notice it says All remote users will
| | 03:12 | be disconnected if you continue.
| | 03:14 | Do you want to end this broadcast?
| | 03:16 | So you get to confirm it by clicking End
Broadcast and you're back to your normal view.
| | 03:21 | So if you have a Windows Live ID
account, it's a free connection to the
| | 03:25 | broadcast service for PowerPoint 2011.
| | 03:27 | This is an option that is very cost-effective.
| | 03:31 | There is no travel involved and
anyone around the world with an Internet
| | 03:34 | connection can view your
presentation while you present.
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|
|
ConclusionNext steps| 00:01 | Well congratulations!
| | 00:02 | You've reached the end of Migrating
from PowerPoint 2008 to PowerPoint 2011.
| | 00:06 | You should now be feeling comfortable
with the many changes and adjustments
| | 00:10 | you'll need to make in migrating to
Microsoft's latest rendition of its highly
| | 00:14 | popular presentation's application.
| | 00:16 | Now when you're ready to dig deeper
into the numerous and powerful features of
| | 00:20 | PowerPoint 2011, lynda.com can help.
| | 00:23 | For example, my PowerPoint for Mac
2011 Essential Training title will take
| | 00:27 | you to the next level, providing a
comprehensive overview of all aspects of PowerPoint 2011.
| | 00:32 | And if you simply want to learn
about what it takes to create effective
| | 00:36 | presentations, you can check out Jeff Van
West's Effective Presentations title as well.
| | 00:42 | This is David Rivers thanking you for
watching and I hope to see you again in
| | 00:45 | another title from lynda.com.
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