Start learning with our library of video tutorials taught by experts. Get started

PowerPoint Tips and Tricks for Business Presentations

Utilizing speaker notes


From:

PowerPoint Tips and Tricks for Business Presentations

with David Diskin

Video: Utilizing speaker notes

PowerPoint allows you to add notes to each slide in your presentation. These notes can be used to help the speaker or slide show author stay organized. But don't worry; your audience will never see them. Your notes can, however, be printed out as Speaker Notes or displayed on a secondary display, such as a laptop, using the Presenter View. Your Speaker Notes can contain a speaker Speech slide by slide, Speaking Points such as who to thank, or Reminders to turn off your cell phones, Information about the next slide such as who's presenting it or the topic, aspects of the slide show that need to be updated or researched to serve as a reminder for later, supplemental information for a slide, great for when an individual is viewing the slide show themselves without the use of a presenter, or additional information such as citations and references, additional questions and answers, anything to use during discussion of a presentation.
Expand all | Collapse all
  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
PowerPoint Tips and Tricks for Business Presentations
2h 55m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.

Topics include:
  • Adding whitespace
  • Applying transitions
  • Using photographs, colors, and fonts
  • Incorporating diagrams and SmartArt
  • Customizing layouts and templates
  • Animating bullets, photos, and other objects
  • Inserting music and audio
  • Utilizing speaker's notes and the Presenter view
  • Creating handouts
  • Planning the program
  • Dealing with distractions
  • Setting up and tearing down
Subjects:
Business Presentations Productivity
Software:
PowerPoint
Author:
David Diskin

Utilizing speaker notes

PowerPoint allows you to add notes to each slide in your presentation. These notes can be used to help the speaker or slide show author stay organized. But don't worry; your audience will never see them. Your notes can, however, be printed out as Speaker Notes or displayed on a secondary display, such as a laptop, using the Presenter View. Your Speaker Notes can contain a speaker Speech slide by slide, Speaking Points such as who to thank, or Reminders to turn off your cell phones, Information about the next slide such as who's presenting it or the topic, aspects of the slide show that need to be updated or researched to serve as a reminder for later, supplemental information for a slide, great for when an individual is viewing the slide show themselves without the use of a presenter, or additional information such as citations and references, additional questions and answers, anything to use during discussion of a presentation.

To add or edit a slide's note, simply type in the large area underneath the slide that says Click to add notes. Now, here are a few tips regarding Speaker Notes. First, you'll see that this area can be resized by dragging the horizontal line that divides the window panes. Second, if you glance up at the Home tab of the Ribbon, you'll see you'll have access to most of the formatting controls. This means your notes can exhibit formatting features such as Bold, Italics, Bulleted Lists, and more.

You can also change the Font, Font Size, Font Color, and even Line Spacing, but note that if you do that, you won't see it here in the Speaker Notes section; they'll only appear if you print to paper. Third, you can zoom in and out of the notes area by holding down the Ctrl key and spinning your mouse wheel up and down. If you want your speaker to have notes on hand during the presentation, by far the best method is to print the Notes pages. I'll press Ctrl+P to bring up the Print Preview and Print Window.

On the left, I'll change from Full Page Slides to Note Pages up here under Print Layout. As you can see, our slides appear at the top of each page with our notes underneath. PowerPoint will shrink the notes to fit if necessary. For a paperless solution, you'll want to use the improved Presenter View discussed in the next video.

Find answers to the most frequently asked questions about PowerPoint Tips and Tricks for Business Presentations.


Expand all | Collapse all
Please wait...
Q: Where can I learn more about communication skills?
A: Discover more on this topic by visiting communication skills on lynda.com.
Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint Tips and Tricks for Business Presentations.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked

Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.