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PowerPoint 2010: Real-World Projects
Illustration by Neil Webb

Using video in your presentations


From:

PowerPoint 2010: Real-World Projects

with Gini Courter

Video: Using video in your presentations

Kim Romano is working on a presentation for the next staff meeting. She has received some videos that she might want to include. Let's see how we can use the new Video features of PowerPoint 2010 to insert, preview, touch up, and edit the videos in a presentation. Let's begin by inserting a video. This is a Content Slide. So, we could simply click Insert Media Clip or we could go to Insert > Video > Video from File. And we're going to add this Fall arrangement - zoom out video.

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PowerPoint 2010: Real-World Projects
34m 9s Appropriate for all Jan 20, 2010

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In PowerPoint 2010: Real-World Projects, author Gini Courter uses a real-world project to demonstrate the new features in the latest edition of Microsoft's presentation software. Gini teaches the use of screen clippings and the ability to create one-click snapshots of a desktop during a live presentation. She shows how to apply corrections and effects to presentation images without leaving the application, and add interest to a presentation via slide transitions and animation effects. Gini also uses PowerPoint's new Backstage view to compress a presentation for distribution via email, and demonstrates the review tools from the perspective of the reviewer and the presenter. Exercise files accompany the course.

Topics include:
  • Taking and sharing screen clippings
  • Editing images with the Remove Background tool
  • Merging and comparing presentations
  • Organizing a presentation into sections
  • Editing and using video in a presentation
Subject:
Business
Software:
PowerPoint
Author:
Gini Courter

Using video in your presentations

Kim Romano is working on a presentation for the next staff meeting. She has received some videos that she might want to include. Let's see how we can use the new Video features of PowerPoint 2010 to insert, preview, touch up, and edit the videos in a presentation. Let's begin by inserting a video. This is a Content Slide. So, we could simply click Insert Media Clip or we could go to Insert > Video > Video from File. And we're going to add this Fall arrangement - zoom out video.

Notice that the video is placed centered on this slide in the Presentation but below the title. The Video Tools tab is open. Format and Playback. Let's begin with the Playback tab. We just dropped this video in. Let's listen to it, look at it and see what it feels like. (Video Playing) The audio that's here is relatively meaningless and we actually want employees to send us videos.

The point of including this video in the presentation is to say, "If you "can capture some video in your retail setting, if you can capture some "video of staff in the nursery or the greenhouse, we'd be happy to have "some of those videos." So, we don't necessarily need great video here, but we need a great sample. We don't necessarily need the audio. We'll be using it on the website and this won't be used to teach. It will be used to illustrate what it is we're doing in our business. So, let's go ahead and totally mute this video and play it again so we can just watch it and not even listen because we don't need the soundtrack. (Video Playing) So, it's a nice zoom out to this point and then we have a little disorientation, or shaking of the video.

So, let's go ahead and trim that video a little bit. Let's go back to the point where it looks really good. A nice solid zoom out that's happening here. It's centered in the middle and then right there is where we start to swing a little bit off to the right. So, I simply clicked the Pause button in the Preview and now let's actually slide this back to the point. Notice we can do this incrementally. At 7 seconds there, it's still in the center, remains in the center and now it starts to drift. This is where we sort of get this course correction.

So, let's go all the way back to 8 seconds and think that that's probably a good place to stop this video. So, let's click the Trim Video button, another new feature. Notice the blue line shows where we just paused and let's grab the End button, slide it up tight here. You could also do this manually. You could simply say, "Let's stop it, 8 seconds." One a website an 8 second video that isn't providing audio, but only visual content, it's a pretty good size clip.

Click in the beginning here. Let's play it now. (Video Playing) Notice that nice slide out, all the way to 8 seconds. Now let's look at the beginning again, just the very beginning. There is a little bit of a jiggle at the start as well. So, what if we were to start just a little tiny bit further in, right there. And let's look again now at our Video and see if it's solid all the way through right there.

Notice now nice and smooth, we've taken that little ripple out at the beginning. We've cut off the movement at the end. We have a nice zoom all the way out. So, let's go ahead and Trim the Video now. We now have a video that's slightly less than 8 seconds in length. Let's say OK. And there is our new Video. (Video Playing) Nice run, all the way out. Now, if we wanted this to play full screen, we could Choose Play Full Screen, Hide While Not Playing. We can choose to Start it Automatically or On Click.

These were choices that we had in earlier versions of PowerPoint as well. If we wanted some volume, if we were showing it in a live presentation and the video audio portion was important, we could turn it to Low, Medium or High, just make sure you listen to it. Let's take a look now at the Formatting tools and you'll find that we have many of the same adjustment tools here that we have for looking at photographs. So, we can correct the Brightness and Contrast. You really can't sharpen video or soften video, but you can change its Brightness and Contrast. And if we thought this looked markedly better, well, actually it might here with a little less Contrast.

More Brightness doesn't help, but less Contrast might. Let's take a look at that. See if we like it better. (Video Playing) Actually, I think that's a little crisper with less Contrast than with more Contrast. So, we'll make that Correction. We could colorize it. Now that the point of the flowers is that they're colorful themselves, but if we had something that we wanted to render in, in Black and White or in Sepia or in any of the colors of our theme, we could do that as well.

We can also assign a Poster Frame and what a Poster Frame is is an image that you choose or the Current Frame, any frame. You can move to a particular point and say we actually liked what it looked like right here or right here. And you can choose any frame or a separate picture to serve as the image that will be here until we click the Play button. So, you could choose, for example, a Frame towards the end of a video or you could choose an image that's related to the video but not the same and it will again, cover this spot until the point where you play the video file behind it.

We can also do some framing. We could, for example, take a look and say, "What would this look like if we "played it in a Soft Oval?" Let's try that. Actually, I like that. A Hard Frame, sort of a Button Frame, a mirrored image reflected down below. Let's take a look and see what this looks like. Get a little bit of the mirror down here, but I think I prefer that Soft Oval. Let's switch to Slide Show View and view our Video by choosing Start Slide Show From Current Slide.

Notice as I move into the Video, I get a Play button. (Video Playing). Very nice! PowerPoint 2010 has all the tools to help you Preview, Trim and Embed Videos in your presentations, so you can affectively engage your audience in your message.

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