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In PowerPoint 2010: Real-World Projects, author Gini Courter uses a real-world project to demonstrate the new features in the latest edition of Microsoft's presentation software. Gini teaches the use of screen clippings and the ability to create one-click snapshots of a desktop during a live presentation. She shows how to apply corrections and effects to presentation images without leaving the application, and add interest to a presentation via slide transitions and animation effects. Gini also uses PowerPoint's new Backstage view to compress a presentation for distribution via email, and demonstrates the review tools from the perspective of the reviewer and the presenter. Exercise files accompany the course.
Kim Romano was creating a presentation for an upcoming staff meeting, so that all of the employees can see some of the elements being considered for their company's new website. Let's see how we can use PowerPoint 2010 Screen Clipping features to grab and add hard-to-manage graphics to this presentation. First, we'll begin with PowerPoint open. You'll notice that we have some slides already. We're using some SmartArt to show folks about the website preview. Here, we want to capture the designs that have been sent to us. There were two designs that were finalists.
Both of them were sent to us in Photoshop files. So we'll start by selecting a slide, here in PowerPoint. We already have the Photoshop file open, as you'll notice down here at the bottom of the screen, so we will choose Insert > Screenshot. Now you have two choices here. One is to insert an entire window, and you can see thumbnails here of the windows that are available. The second choice is Screen Clipping. Even if you're going to choose an entire window, you might prefer to do it with Screen Clipping, simply because you'll capture the entire window then and its contents.
So let's choose Screen Clipping. PowerPoint is hidden. This is the application that was opened then behind PowerPoint. A set of crosshairs appears and I hold the mouse button down and drag to select this image of our first website design. When I release the mouse button, that screen is clipped, or captured and placed centered on the PowerPoint slide. So, that's our first clipping. Now, when the staff members discuss these websites, these two potential designs, there are three different elements that the design team would like them to focus on.
We're going to capture those three elements out of this design and put them on the slide by themselves. So let's go to Insert > Screenshot > Screen Clipping. The first thing we're going to select is this set of three images here, thumbnails, and notice that they're returned to the PowerPoint slide and we'll simply move them down here in roughly the same place they appear in the design. Now we'll go pick up the menu, Insert > Screenshot > Screen Clipping. Wait for just a moment for the crosshairs to appear, the screen to turn slightly opaque.
We'll select the menu, reposition on the screen. Finally, we want to capture that large graphic that's used in this particular website design. So we'll go to Insert > Screenshot > Screen Clipping and capture the large graphic here and move it down into roughly the same place it is on the other slide. Here we go. So those are the design elements for Design A, here is our slide from Design A. Let's now use Screen Clipping again to capture those same elements out of the second Photoshop file for the second design, Design B.
I'll begin by going to Photoshop and change to the second design because we always want the slide, or the image, or the screen that we're going to be working with available to us directly before we go there from Screen Clipping. Here's our current application. We'll open PowerPoint. Go to Insert > Screenshot > Screen Clipping. PowerPoint is hidden, grab the crosshairs, select the entire image, and release the mouse button. Notice that this is slightly larger and stomps on the title a little bit. We'll just use the Down Arrow to move this down slightly on the slide and now let's go capture those same three elements out of Design B, to hold them up for the staff to be able to focus on them individually.
Let's go to Insert > Screenshot > Screen Clipping. Let's grab this large image first, move it to the left, Insert > Screenshot > Screen Clipping. Let's go get the menu now. Select the menu and reposition it. Finally, Insert > Screenshot > Screen Clipping. Let's grab this array of six thumbnails, six different arrangements.
It will be an arrangement of arrangements and let's reposition that as well. So we've used the Screen Clipping feature to very quickly create images of the entire website, but also some more focused presentations that we can use for different kinds of discussion. With PowerPoint 2010, if you can see it on your screen, you can quickly capture content from any application and use it in your presentations.
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