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If you're like me, you love checklists to make sure you don't forget anything, and that's why I wrote my own Presenters Checklist. I have included it here as one of the exercise files for you to download and use as you create your next presentation. The checklist covers things you should bring to the venue and questions you'll want to ask. We start with the basics, such as your laptop, the cord to charge it, and your remote mouse. From an electrical perspective, it never hurts to bring a power strip or surge protector, since you don't know how many outlets you'll have available to you.
Likewise with the extension cord. And if you're traveling out of the country, don't forget your adapters. You certainly don't want to forget your projector, including its power cable, the cable to connect it to your laptop, its remote control, and a screen for display. If we are using audio in our presentation and the venue doesn't have built-in speakers, we will need to bring our own. Many people prefer to use a laser pointer while they present, although some of us have that built right into our remote mice. You should also consider extra batteries for your remote, possibly a spare bulb for your projector--but be real careful with those--and a spare copy of your slideshow on CD, created using the package feature, which I talk about in the next video.
For handouts, you;ll want a hard copy of your presentation as a backup, plus any miscellaneous handouts to give to your audience. You will certainly want your business cards and any generic flyers or brochures about your company. Questions about the venue--you are going to need to ask some questions about the venue and you should ask them well in advance. Try and find out where you and your laptop will be positioned. Ask if the venue has a projector or if you are going to bring yours. And try and visualize these as you set up the room in your head.
What about the screen? Is theirs large enough? Do you need to bring your own? If you want your photos to influence your audience, your presentation needs to be huge. Will you even have electricity, internet access? Once I gave a presentation at a restaurant that had no accessible electrical outlets. Thankfully, I had a 250 foot extension cord with me. And if you find out that you can set all these stuff up ahead of time, do it. Test everything, from the laptop to the sound to the layout of the room. Technical Concerns-- Make sure your presentation has been tested on the laptop you are going to use; that's where the package feature comes in handy.
If you're playing a video or music from a DVD or CD, make sure there's a player and that it works. You will be surprised how many computers today can't play a DVD or don't have speakers hooked up. And that is my Presenters Checklist. Print it out, use it, share with others, and you won't forget a thing at your next presentation.
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