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Using the presenter checklist

From: PowerPoint Tips and Tricks for Business Presentations

Video: Using the presenter checklist

If you're like me, you love checklists to make sure you don't forget anything, and that's why I wrote my own Presenters Checklist. I have included it here as one of the exercise files for you to download and use as you create your next presentation. The checklist covers things you should bring to the venue and questions you'll want to ask. We start with the basics, such as your laptop, the cord to charge it, and your remote mouse. From an electrical perspective, it never hurts to bring a power strip or surge protector, since you don't know how many outlets you'll have available to you.

Using the presenter checklist

If you're like me, you love checklists to make sure you don't forget anything, and that's why I wrote my own Presenters Checklist. I have included it here as one of the exercise files for you to download and use as you create your next presentation. The checklist covers things you should bring to the venue and questions you'll want to ask. We start with the basics, such as your laptop, the cord to charge it, and your remote mouse. From an electrical perspective, it never hurts to bring a power strip or surge protector, since you don't know how many outlets you'll have available to you.

Likewise with the extension cord. And if you're traveling out of the country, don't forget your adapters. You certainly don't want to forget your projector, including its power cable, the cable to connect it to your laptop, its remote control, and a screen for display. If we are using audio in our presentation and the venue doesn't have built-in speakers, we will need to bring our own. Many people prefer to use a laser pointer while they present, although some of us have that built right into our remote mice. You should also consider extra batteries for your remote, possibly a spare bulb for your projector--but be real careful with those--and a spare copy of your slideshow on CD, created using the package feature, which I talk about in the next video.

For handouts, you;ll want a hard copy of your presentation as a backup, plus any miscellaneous handouts to give to your audience. You will certainly want your business cards and any generic flyers or brochures about your company. Questions about the venue--you are going to need to ask some questions about the venue and you should ask them well in advance. Try and find out where you and your laptop will be positioned. Ask if the venue has a projector or if you are going to bring yours. And try and visualize these as you set up the room in your head.

What about the screen? Is theirs large enough? Do you need to bring your own? If you want your photos to influence your audience, your presentation needs to be huge. Will you even have electricity, internet access? Once I gave a presentation at a restaurant that had no accessible electrical outlets. Thankfully, I had a 250 foot extension cord with me. And if you find out that you can set all these stuff up ahead of time, do it. Test everything, from the laptop to the sound to the layout of the room. Technical Concerns-- Make sure your presentation has been tested on the laptop you are going to use; that's where the package feature comes in handy.

If you're playing a video or music from a DVD or CD, make sure there's a player and that it works. You will be surprised how many computers today can't play a DVD or don't have speakers hooked up. And that is my Presenters Checklist. Print it out, use it, share with others, and you won't forget a thing at your next presentation.

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This video is part of

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PowerPoint Tips and Tricks for Business Presentations

50 video lessons · 21211 viewers

David Diskin
Author

 
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  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

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