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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
So far, with the exception of applying a design theme, every change we've made has only affected one slide. When we changed the font sizes and colors, or changed from bullets to numbers, it was a localized change, and didn't affect any other slides. All of that is about to change. Slide Masters, somewhat like a template, influence the format and layout of your presentation. By modifying a Slide Master, you modify all of the slides that are linked to that master, maintaining consistency and saving time. Let me show you.
From the View tab in the Ribbon, we're going to click on Slide Master. Your screen changes quite a bit, and the first couple of times you do this it will be a little disconcerting. So let me walk you through what's happened. First, you no longer see a presentation; instead, you see the Slide Masters that your presentation has. Ours has three. There's 1, 2 and 3, one for each design that we've incorporated. Under each Slide Master is a variety of slide layouts.
These should look familiar to you. Every Slide Master has layouts that we can choose from to position placeholders for text and other content. You'll probably recognize these. This is the original one where we have a title and a spot for bullets. Here's the title page, here's a section header, a title with two columns, and a few more that we haven't really used yet. These correspond exactly to what you've seen before when we've pulled down the New Slide menu and chosen one of these layouts, or chosen the Layout menu to reapply to the existing slide.
Changes that we make here to the Slide Master generally affect the layouts inside it. Let me demonstrate this for you. If I take this text box and decide to give it some color, you'll see how it's affected the same text box placeholder throughout that particular Slide Master. I'll undo that, and instead this time, I'll change the font itself. I'll click the title text boundary, change the font, make it bold, and change the color.
As you can see, it's changed it here, here, and here. Let's go ahead and undo those changes. Now that you have been introduced to the concept of a Slide Master, I'll use the next three videos to discuss what you can do to format the Slide Masters, and your overall presentation. Note that when you're finished modifying your Slide Masters to return to Normal view, just click the Close Master View button that appears on the Slide Master tab of the Ribbon.
As a shortcut, you can also click on the Normal view here in the lower right-hand corner of your screen.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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