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In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.
Here's a tip that's all about working more efficiently. When we're working with a slide that has a number of objects, selecting the correct object can be a challenge. In our Sales presentation, we have one slide that has a number of objects including text boxes and photos. Occasionally, I want to change the text. And most of these I can click into and type just fine, but sometimes you'll find that a text box, photo, or some other object is blocked by one in front of it. If I want to change the text of the R-9000 text box, I can't.
The headphone image is in front of it. I can move it out of the way, but that's inefficient. Let me hit Undo. This is where the Tab key comes in. You'll see that each time I press Tab on the keyboard, the selection moves from one object to the next, cycling through everything on the slide: Text boxes, photos, everything. Once I have the correct object selected, I can move it with my arrow keys, adjust it with the ribbon, and I can also change the text.
To change the text with the selected object, press F2. While we are at, I can cycle backwards through objects by pressing Shift+Tab. Tab to go forward, Shift+Tab to go backwards. Now, let's head back a few slides to the bulleted list, slide number 4 that talks about our new 9500. If my cursor is blinking inside a text box and I try and change the formatting--like make it bold or change the color--only the word where my cursor is is affected.
This can be annoying when I want to do things like turn off the bullets or change them into the numbers. Let me hit Undo a few times. So instead, when my cursor is blinking inside the object, I can press Esc on my keyboard. This changes the selection to the entire text box. It's the equivalent of clicking on the text boundary. Now whatever I do affects the entire text box. So, there you go.
Two very handy shortcut keys that we might've otherwise just ignored, Tab and Esc. Make the habit of trying these out and you'll soon wonder how you ever used PowerPoint without them.
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