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Saving as a video

From: PowerPoint 2010 Essential Training

Video: Saving as a video

When we are finished creating a presentation, we need an audience, and sometimes that audience is on social networking sites, such as Facebook and YouTube. Sometimes they are on the couch watching the television, and sometimes they're on a mobile device. PowerPoint 2010 allows you to save your finished presentation as a video, one that you can upload to your social network, your blog, burn it to a DVD or transfer it to just about any machine. Before we can turn our slideshow into a video, we need to consider how we want the slides to advance.

Saving as a video

When we are finished creating a presentation, we need an audience, and sometimes that audience is on social networking sites, such as Facebook and YouTube. Sometimes they are on the couch watching the television, and sometimes they're on a mobile device. PowerPoint 2010 allows you to save your finished presentation as a video, one that you can upload to your social network, your blog, burn it to a DVD or transfer it to just about any machine. Before we can turn our slideshow into a video, we need to consider how we want the slides to advance.

If you've already set up recording timings on every slide, then you're set. But most of the time our slides only advance when the mouse is clicked. In a video there is no mouse. So PowerPoint gives us two options: We can record timing along with optional narration and use that for automatic advancement in the video, or we can specify a default duration for slide advancement, which will be applied to any slides that don't have their own setting. When we access the Backstage view and click Save & Send, we can choose Create a Video from the menu under File Types.

The right half of the screen describes the procedure and gives us two options: Quality and Timing. A higher quality takes more space and takes longer to send. We can drop it down to Portable Devices to make a smaller file, but as it says, small text might be difficult to read. We can increase this to Computer & High- Definition Displays, but expect a very large file that I would not recommend sending via e-mail. Under Timing, if I've set Recorded Timings for my slides, I can use them, and the option to do so is right here; however, in my presentation I haven't done this yet.

So I don't even have the option; instead I can specify the number of Seconds to spend on each slide. It's currently set to 5, and I can adjust that to any number I want to. I'll just move it down to 2. It's going to be pretty quick, but this way you'll get the idea of how it works. When I click Create Video, I'll go ahead and give this a name and hit Save. Down below I can see that PowerPoint is currently creating the video. What's nice about this feature is it allows you to continue using PowerPoint, editing your slides if you need to, while it saves the file.

Once PowerPoint has finished saving the file, we can go and access it in the location that we saved it. I'll head to my sample files folder where I saved it. And there is My Presentation. Notice the file size, 41 Megs. Let's double-click on it and see what we get. There we go. Notice the two seconds per slide that I specified, again, too fast, but enough for you to see how the process works. I'd also like you to notice that the transitions work, as well. Remember that video files can be quite large. Here are a few things that will increase the file size, and therefore take longer to send: audio - including any narration, sound effects or music - transitions of any kind - especially when there's a complex background image - and animations, to some degree.

So as you can see, you can create a video using PowerPoint 2010 quite easily. It may take a while to save, but the end result is certainly worth it. And remember, that file can be uploaded to your social network or burned to a DVD.

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PowerPoint 2010 Essential Training

53 video lessons · 49772 viewers

David Diskin
Author

 
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  1. 4m 9s
    1. Welcome
      1m 8s
    2. What is PowerPoint?
      1m 50s
    3. Using the exercise files
      1m 11s
  2. 19m 17s
    1. Managing your presentations with Backstage
      4m 14s
    2. Using the Office Ribbon
      4m 57s
    3. Customizing the view
      3m 42s
    4. Customizing the Office Ribbon
      6m 24s
  3. 41m 41s
    1. Starting from scratch
      2m 19s
    2. Adding slides and content
      3m 24s
    3. Deleting slides and changing layouts
      2m 24s
    4. Rearranging slides
      1m 46s
    5. Saving time with Outline mode
      3m 51s
    6. Separating your show into sections
      5m 15s
    7. Adding photos and clip art
      5m 24s
    8. Spell-checking
      4m 6s
    9. Using the thesaurus
      1m 17s
    10. Saving a presentation
      4m 22s
    11. Applying a theme
      3m 59s
    12. Running the show
      3m 34s
  4. 42m 39s
    1. Using fonts and color
      7m 17s
    2. Adding bullets and list numbering
      2m 10s
    3. Changing text alignment
      2m 13s
    4. Using picture effects
      5m 54s
    5. Removing backgrounds from photos
      5m 52s
    6. Understanding slide masters
      3m 7s
    7. Changing slide backgrounds
      3m 17s
    8. Adding a logo to the background
      6m 18s
    9. Applying slide transitions
      4m 33s
    10. Saving the design template
      1m 58s
  5. 17m 10s
    1. Creating tables
      2m 2s
    2. Formatting tables
      3m 57s
    3. Pasting tables from Excel
      5m 1s
    4. Creating charts
      2m 16s
    5. Pasting charts from Excel
      3m 54s
  6. 24m 43s
    1. Adding shapes
      3m 0s
    2. Moving, resizing, formatting, and rotating shapes
      5m 14s
    3. Adding text to shapes
      2m 57s
    4. Adding text boxes
      3m 54s
    5. Working with layers (Send to Back and Send to Front)
      5m 17s
    6. Animating text, shapes, and other objects
      4m 21s
  7. 13m 10s
    1. Adding an audio clip
      3m 16s
    2. Adding video
      5m 7s
    3. Cropping video
      4m 47s
  8. 14m 27s
    1. Adding organizational charts
      4m 59s
    2. Adding cycle diagrams, Venn diagrams, and other diagrams
      9m 28s
  9. 26m 40s
    1. Printing a presentation
      5m 22s
    2. Adding speaker notes
      3m 3s
    3. Saving your presentation as a PDF
      3m 12s
    4. Presenting on another laptop (packaging)
      4m 28s
    5. Broadcasting on the web
      3m 52s
    6. Saving as a video
      3m 24s
    7. Using web apps through SharePoint
      3m 19s
  10. 36s
    1. Goodbye
      36s

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