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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
When we are finished creating a presentation, we need an audience, and sometimes that audience is on social networking sites, such as Facebook and YouTube. Sometimes they are on the couch watching the television, and sometimes they're on a mobile device. PowerPoint 2010 allows you to save your finished presentation as a video, one that you can upload to your social network, your blog, burn it to a DVD or transfer it to just about any machine. Before we can turn our slideshow into a video, we need to consider how we want the slides to advance.
If you've already set up recording timings on every slide, then you're set. But most of the time our slides only advance when the mouse is clicked. In a video there is no mouse. So PowerPoint gives us two options: We can record timing along with optional narration and use that for automatic advancement in the video, or we can specify a default duration for slide advancement, which will be applied to any slides that don't have their own setting. When we access the Backstage view and click Save & Send, we can choose Create a Video from the menu under File Types.
The right half of the screen describes the procedure and gives us two options: Quality and Timing. A higher quality takes more space and takes longer to send. We can drop it down to Portable Devices to make a smaller file, but as it says, small text might be difficult to read. We can increase this to Computer & High- Definition Displays, but expect a very large file that I would not recommend sending via e-mail. Under Timing, if I've set Recorded Timings for my slides, I can use them, and the option to do so is right here; however, in my presentation I haven't done this yet.
So I don't even have the option; instead I can specify the number of Seconds to spend on each slide. It's currently set to 5, and I can adjust that to any number I want to. I'll just move it down to 2. It's going to be pretty quick, but this way you'll get the idea of how it works. When I click Create Video, I'll go ahead and give this a name and hit Save. Down below I can see that PowerPoint is currently creating the video. What's nice about this feature is it allows you to continue using PowerPoint, editing your slides if you need to, while it saves the file.
Once PowerPoint has finished saving the file, we can go and access it in the location that we saved it. I'll head to my sample files folder where I saved it. And there is My Presentation. Notice the file size, 41 Megs. Let's double-click on it and see what we get. There we go. Notice the two seconds per slide that I specified, again, too fast, but enough for you to see how the process works. I'd also like you to notice that the transitions work, as well. Remember that video files can be quite large. Here are a few things that will increase the file size, and therefore take longer to send: audio - including any narration, sound effects or music - transitions of any kind - especially when there's a complex background image - and animations, to some degree.
So as you can see, you can create a video using PowerPoint 2010 quite easily. It may take a while to save, but the end result is certainly worth it. And remember, that file can be uploaded to your social network or burned to a DVD.
Find answers to the most frequently asked questions about PowerPoint 2010 Essential Training.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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