Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Saving time with Outline mode

From: PowerPoint 2010 Essential Training

Video: Saving time with Outline mode

Outline mode is one of PowerPoint's best-kept secrets. I say this because most people don't even know it exists, yet it's a huge timesaver when you're just getting started. Outline mode gives you a fast way to edit the text of your slides, and create new ones without all the distractions of color, font, pictures and diagrams. Here's the theory. When you're first starting out, writing your presentation, you want to brainstorm all the ideas and topics that you want to cover. The Outline mode helps you do that. Let me show you what I mean.

Saving time with Outline mode

Outline mode is one of PowerPoint's best-kept secrets. I say this because most people don't even know it exists, yet it's a huge timesaver when you're just getting started. Outline mode gives you a fast way to edit the text of your slides, and create new ones without all the distractions of color, font, pictures and diagrams. Here's the theory. When you're first starting out, writing your presentation, you want to brainstorm all the ideas and topics that you want to cover. The Outline mode helps you do that. Let me show you what I mean.

From our sample file, I'll click on the Outline tab on the far left. This switches the normal display of thumbnails to an actual outline of our presentation. Each number on the left, along with the slide icon, represents the slide. In bold is the slide title and underneath is the content, usually bullets. To start with, I can edit text while an Outline mode just like I would with Microsoft Word.

Even the Spellcheck works. Notice how the changes I make in the outline appear immediately on the large slide on the right, but the real benefit is how we use Outline mode to create new slides and bullets. Watch me place my cursor at the end of slide number 14. Just as pressing enter in Word starts a new paragraph, I press Enter and a new slide, 15, is born. Now, I can type in the title. I can repeat this process as often as I want, creating new slides with just one key.

When I'm ready to add bullets, I need to indent since bullets are a level inside the slide title. Pressing Tab indents my cursor. As I press Enter I start a new slide, 17, but when I press Tab, my position is now indented to create a bullet. And as I type, bullets are created each time I press Enter.

Let's do this one more time. On slide number six we'll add some bullets. With my cursor at the end of photo album, I'll press Enter, which creates slide seven, but if I press Tab, I'm now indented. And now I add bullets to slide number six. I can also outdent, that is to take a bullet and promote it to being its own slide; just as Tab pushes in, Shift+Tab pushes out.

In this example, I want Our Farm to be a primary bullet, and I want Ready for Pickin' and Fresh to be inside Our Farm. I push Tab. Those are pushed in. If I position my cursor at Safety First, I can Tab to indent in, Tab and Tab. If I want Enjoy! to be pushed back out, I can hit Shift+ Tab to promote it out. Shift+Tab again promotes it out one more as a whole new slide, Tab to bring it back in.

Using Outline mode does take them getting use to, but if I promise that if you get to hang of it, you'll love it. It makes creating your slide outline a breeze, and helps you focus on the content in the order of your delivery, which is so important to a presentation. We can save the fancy things, like backgrounds, and fonts, and pictures, for later, but here in Outline mode, we focus on the content.

Show transcript

This video is part of

Image for PowerPoint 2010 Essential Training
PowerPoint 2010 Essential Training

53 video lessons · 51299 viewers

David Diskin
Author

 
Expand all | Collapse all
  1. 4m 9s
    1. Welcome
      1m 8s
    2. What is PowerPoint?
      1m 50s
    3. Using the exercise files
      1m 11s
  2. 19m 17s
    1. Managing your presentations with Backstage
      4m 14s
    2. Using the Office Ribbon
      4m 57s
    3. Customizing the view
      3m 42s
    4. Customizing the Office Ribbon
      6m 24s
  3. 41m 41s
    1. Starting from scratch
      2m 19s
    2. Adding slides and content
      3m 24s
    3. Deleting slides and changing layouts
      2m 24s
    4. Rearranging slides
      1m 46s
    5. Saving time with Outline mode
      3m 51s
    6. Separating your show into sections
      5m 15s
    7. Adding photos and clip art
      5m 24s
    8. Spell-checking
      4m 6s
    9. Using the thesaurus
      1m 17s
    10. Saving a presentation
      4m 22s
    11. Applying a theme
      3m 59s
    12. Running the show
      3m 34s
  4. 42m 39s
    1. Using fonts and color
      7m 17s
    2. Adding bullets and list numbering
      2m 10s
    3. Changing text alignment
      2m 13s
    4. Using picture effects
      5m 54s
    5. Removing backgrounds from photos
      5m 52s
    6. Understanding slide masters
      3m 7s
    7. Changing slide backgrounds
      3m 17s
    8. Adding a logo to the background
      6m 18s
    9. Applying slide transitions
      4m 33s
    10. Saving the design template
      1m 58s
  5. 17m 10s
    1. Creating tables
      2m 2s
    2. Formatting tables
      3m 57s
    3. Pasting tables from Excel
      5m 1s
    4. Creating charts
      2m 16s
    5. Pasting charts from Excel
      3m 54s
  6. 24m 43s
    1. Adding shapes
      3m 0s
    2. Moving, resizing, formatting, and rotating shapes
      5m 14s
    3. Adding text to shapes
      2m 57s
    4. Adding text boxes
      3m 54s
    5. Working with layers (Send to Back and Send to Front)
      5m 17s
    6. Animating text, shapes, and other objects
      4m 21s
  7. 13m 10s
    1. Adding an audio clip
      3m 16s
    2. Adding video
      5m 7s
    3. Cropping video
      4m 47s
  8. 14m 27s
    1. Adding organizational charts
      4m 59s
    2. Adding cycle diagrams, Venn diagrams, and other diagrams
      9m 28s
  9. 26m 40s
    1. Printing a presentation
      5m 22s
    2. Adding speaker notes
      3m 3s
    3. Saving your presentation as a PDF
      3m 12s
    4. Presenting on another laptop (packaging)
      4m 28s
    5. Broadcasting on the web
      3m 52s
    6. Saving as a video
      3m 24s
    7. Using web apps through SharePoint
      3m 19s
  10. 36s
    1. Goodbye
      36s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.