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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
It may seem, with so many options and features, that creating a great looking slideshow can take a long time. There is some truth to that, although it does get faster with practice, but there is a silver lining, too. PowerPoint designs, even the customizations you've made to backgrounds, transitions, colors, and fonts, can be reused. Your next presentation can start off exactly like your current one with all new content. It's the ultimate timesaver. Whenever you're satisfied with your design, and you can do this as often as you wish, access the Design tab from the Ribbon, and pull down the Themes gallery.
At the bottom of the menu, choose Save Current Theme. Then provide a simple name. Notice that the file is being saved in a special folder to office 2010. The next time you use PowerPoint, this theme will be available to you among the built-in themes that Microsoft has provided. Now that I've re-launched PowerPoint, when I access the Design menu, and pull down the Theme gallery, you can see right here under Custom is the theme that I've just created and saved.
Now I've got a slideshow ready to go with no content, but the theme that I want to use. That wraps up our chapter on formatting, everything from the letter up to the entire slide. I hope I've shown you that while content is important, formatting is still something to be considered. PowerPoint makes it easy to do. Your only limitation is your time and creativity. You should never feel as if you need to spend more than a few minutes on formatting. It's an option for those of you who want to enhance your presentation, but if you have the time and motivation, then you should go ahead and do it, and have fun.
The next few chapters in our course deal with inserting special kinds of content: tables, charts, shapes, text boxes, media, and diagrams. If you want to take a break, this might be a good time to do it. You've had a lot to learn and practice. If you're ready to keep going, then let's keep going.
Find answers to the most frequently asked questions about PowerPoint 2010 Essential Training.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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