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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
So your presentation has slides, and those slides have content, text and photos. You've arranged the slides in a logical order to inform and persuade your audience. You've added Sections, you've spell checked, you've saved and you applied a great-looking theme with a little customization. It's time to start the show. We'll pretend that our workstation is connected to a projector, and that we've got a huge audience ready and waiting for your speech. To start the show, we can access the Slide Show tab from the Ribbon and click From Beginning, on the far of left.
Or we can use the shortcut key, F5. You'll see our presentation is now fullscreen, and what we see is exactly what the audience sees. To advance to the next slide, either tap the right arrow key or the Spacebar. To go back, use the left arrow key or backspace. When you reach the end, you'll see this blank screen. You can still go back, and you can also press Home to go all the way back to slide number one.
So that's the basics. You start the show fullscreen. You deliver the presentation of a lifetime, tapping the arrow keys to make your way through, and you're done. Queue the applause. There is a few other cool things I'd like to show you while we're in this special Slideshow mode. First, let's talk about Navigation. We already learned about forward and back, but if you right-click anywhere, you'll see that you can navigate straight to a specific slide or section. Notice that titles of the slides are pulled directly from what we typed.
If you want to hide your slide you can present B or W: B, for an all black screen and W for all white. Tap the same letter again to return to normal. And then there is Annotations. If you right-click again anywhere and open the Pointer Options menu, you'll see that you can activate your Arrow, a Pen or the Highlighter. If I click Pen, my pointer turns to a very small red dot. And if I click and drag, I can underline, I can draw, and I can do just about anything that I want to.
Right-clicking again, choosing Pointer Options and changing the Highlighter, I can now highlight anything I want, again, by holding down the mouse button and dragging. One more time. I'll right-click > Pointer Options. I can change the color of my Ink. I can use an Eraser to erase stuff I didn't want. And I can also erase everything that there is. If you like, the Annotations that you draw can even be saved with your presentations.
When you reach the end of your slideshow and finish everything up, you'll be asked if you want to keep your Annotations. Choosing Keep will keep them on the slides as art that you can use later to animate or discard. If you discard them now, they'll all be gone, but you can always draw them again later. Speaking of later, we're going to learn about a very slick feature called Presenter mode, which gives you a special display as you present to your audience. But for now as you wrap up the chapter, you're well on your way to creating your own PowerPoint Presentations from scratch, and certainly ready to edit existing ones and bring them up to par.
Stick with me, and we'll learn more about Formatting, Animations, Transitions and so much more.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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