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Presenting on another laptop (packaging)

From: PowerPoint 2010 Essential Training

Video: Presenting on another laptop (packaging)

Computers aren't perfect, and they certainly aren't identical to each other. What works on my computer might not work on yours. When you create a slideshow using your workstation, it may not run on my laptop. When we enter a venue to speak, we often don't know if we are going to be using our own laptops or transferring our files to someone else's. What if they don't have the same version of PowerPoint as we do? What about the video and the fonts? What if they don't even have PowerPoint? PowerPoint 2010 gives us a unique feature called Packaging that solves these problems.

Presenting on another laptop (packaging)

Computers aren't perfect, and they certainly aren't identical to each other. What works on my computer might not work on yours. When you create a slideshow using your workstation, it may not run on my laptop. When we enter a venue to speak, we often don't know if we are going to be using our own laptops or transferring our files to someone else's. What if they don't have the same version of PowerPoint as we do? What about the video and the fonts? What if they don't even have PowerPoint? PowerPoint 2010 gives us a unique feature called Packaging that solves these problems.

From Backstage, let's go ahead and click on Save & Send. And from here, we can click Package Presentation for CD. That name is misleading because it doesn't have to be a CD. You can package to a USB drive, a DVD, or CD, or even a location on the network, like a share. This feature packs together the following: your presentation, any linked media, any files you request, like another PDF or some Excel workbooks or other presentations, and any fonts that you've used.

So when we are ready to go and I mean totally ready to go, we click on Package for CD. A dialog box appears asking us to Name the CD. Note that if we are copying this to a folder, it doesn't matter what we call this. Here, we see that our existing presentation has already been added to Files to be copied, but I can click Add and add more. I might go to my Assets folder and add another presentation or some other files, some photos, some music, a video, a Word document - you name it.

You can add as many files as you want, and they'll all be packaged together. You do have a few options, as well; for example, you can tell PowerPoint not to Link Files and not to embed TrueType fonts. The reason these are options is because they make your package file larger. You might need to turn them off if you are sending this via e-mail, but that's probably not the case. We are going to go ahead and leave them on, and I recommend you do. You also have the option here to specify a password, to open a presentation, and to modify the presentation.

Just remember that if you specify a password, you better remember it when it's time to get on stage. Finally, you can ask PowerPoint to inspect presentations for inappropriate or private information, fhings like your name, company name, and other information that might be hidden, like hidden slides. If you want PowerPoint to tell you if any of this exists, you can check the box, hit OK and in the process, it will look through every presentation you've included to make sure there's nothing there that you don't want to be there. So when you are all done, you either copy this to a folder or burn it to a CD.

When you choose Copy to Folder, PowerPoint asks you to name the folder and specify a location. You can browse anywhere you want to, such as a Network Share and then hit OK. Alternatively, you can copy it to a CD. This of course requires that your workstation has a CD burner. But if you click this, it will automatically launch, copy the files to the CD, and begin the burning process. When you're all done, you hit Close, and you can move on to your venue, knowing that no matter what happens you'll be ready to go.

You see the package also creates a very special file called the PowerPoint 2010 Viewer. That Viewer will open up your presentations , even if the person doesn't have PowerPoint. It works on all versions of Windows, from Windows 98 all the way up to Windows 7, and later. So because they don't have to have PowerPoint, you know that your presentation is going to work on their laptop or workstation. By the way, video and audio in PowerPoint 2010 is imported into your file rather than previous versions, where it was linked to the file on the hard drive.

This change does save us a bit of headache if we move the file to another machine, though it does create some pretty big files. The old feature of linking still exists, but we have to specify that manually while inserting the media. Don't worry about that if it doesn't quite make sense. I am just making a quick comparison to an old version. Overall, packaging takes away one more thing to worry about, and when you are going on stage every little bit counts.

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This video is part of

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PowerPoint 2010 Essential Training

53 video lessons · 49947 viewers

David Diskin
Author

 
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  1. 4m 9s
    1. Welcome
      1m 8s
    2. What is PowerPoint?
      1m 50s
    3. Using the exercise files
      1m 11s
  2. 19m 17s
    1. Managing your presentations with Backstage
      4m 14s
    2. Using the Office Ribbon
      4m 57s
    3. Customizing the view
      3m 42s
    4. Customizing the Office Ribbon
      6m 24s
  3. 41m 41s
    1. Starting from scratch
      2m 19s
    2. Adding slides and content
      3m 24s
    3. Deleting slides and changing layouts
      2m 24s
    4. Rearranging slides
      1m 46s
    5. Saving time with Outline mode
      3m 51s
    6. Separating your show into sections
      5m 15s
    7. Adding photos and clip art
      5m 24s
    8. Spell-checking
      4m 6s
    9. Using the thesaurus
      1m 17s
    10. Saving a presentation
      4m 22s
    11. Applying a theme
      3m 59s
    12. Running the show
      3m 34s
  4. 42m 39s
    1. Using fonts and color
      7m 17s
    2. Adding bullets and list numbering
      2m 10s
    3. Changing text alignment
      2m 13s
    4. Using picture effects
      5m 54s
    5. Removing backgrounds from photos
      5m 52s
    6. Understanding slide masters
      3m 7s
    7. Changing slide backgrounds
      3m 17s
    8. Adding a logo to the background
      6m 18s
    9. Applying slide transitions
      4m 33s
    10. Saving the design template
      1m 58s
  5. 17m 10s
    1. Creating tables
      2m 2s
    2. Formatting tables
      3m 57s
    3. Pasting tables from Excel
      5m 1s
    4. Creating charts
      2m 16s
    5. Pasting charts from Excel
      3m 54s
  6. 24m 43s
    1. Adding shapes
      3m 0s
    2. Moving, resizing, formatting, and rotating shapes
      5m 14s
    3. Adding text to shapes
      2m 57s
    4. Adding text boxes
      3m 54s
    5. Working with layers (Send to Back and Send to Front)
      5m 17s
    6. Animating text, shapes, and other objects
      4m 21s
  7. 13m 10s
    1. Adding an audio clip
      3m 16s
    2. Adding video
      5m 7s
    3. Cropping video
      4m 47s
  8. 14m 27s
    1. Adding organizational charts
      4m 59s
    2. Adding cycle diagrams, Venn diagrams, and other diagrams
      9m 28s
  9. 26m 40s
    1. Printing a presentation
      5m 22s
    2. Adding speaker notes
      3m 3s
    3. Saving your presentation as a PDF
      3m 12s
    4. Presenting on another laptop (packaging)
      4m 28s
    5. Broadcasting on the web
      3m 52s
    6. Saving as a video
      3m 24s
    7. Using web apps through SharePoint
      3m 19s
  10. 36s
    1. Goodbye
      36s

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