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Planning the program

From: PowerPoint Tips and Tricks for Business Presentations

Video: Planning the program

Now is the moment you've been building up for. The audience is ready to hear your words of wisdom and your slides are ready to impress. In this chapter, we will cover the delivery process from start to finish, making sure everything is covered. Let's start with the Introduction. If it seems appropriate, have someone else introduce you. This is especially helpful in any situation where the audience might not know who you are. You want the audience to trust you and if someone that they already trust brings you onto the stage, then you're halfway there. Don't hesitate to give someone an index card that helps them introduce you.

Planning the program

Now is the moment you've been building up for. The audience is ready to hear your words of wisdom and your slides are ready to impress. In this chapter, we will cover the delivery process from start to finish, making sure everything is covered. Let's start with the Introduction. If it seems appropriate, have someone else introduce you. This is especially helpful in any situation where the audience might not know who you are. You want the audience to trust you and if someone that they already trust brings you onto the stage, then you're halfway there. Don't hesitate to give someone an index card that helps them introduce you.

It should include your name, company and position, a tiny bit about your background and experience, and why you're here. Introduction shouldn't last more than a minute. Even in informal settings like a company meeting, having someone else introduce you gives the presentation more class and respect. Obviously this varies widely with different kinds of presentations, but just close your eyes and imagine the best possible way for you to take the stage and make that happen. After you've been introduced, you're going to set the tone of the entire presentation in just three seconds.

Think about what you want. Here are two examples. The Pause. If you want to reflect analysis and deep thought, nothing works better than a pause, as you just glance over the audience and smile. Count to three in your head and continue. Or The Charge. If you're going for high-energy, excitement, and enthusiasm, charge onto the stage with a loud voice and lots of movement. Those are just two examples. However you do it, make sure it suits your style and matches your presentation's tone.

If you were already introduced by someone, you can generally skip the self-introduction, unless they mispronounced your name or left out some crucial detail. Otherwise, keep it short. If you're spending more than 60 seconds talking about yourself, it's too much, unless of course the presentation is about you. The next part of your presentation is the delivery, which should be followed by a final Q&A opportunity. I'll be covering both of these in more detail later in the chapter. When it's time to leave after the Q&A, wrap up quickly with these four steps.

First, tell them again in 10 words or less the action you want them to take. Second, thank them for their time. Third, invite them to contact you for follow-up. Your final slide should have your email address, your website, Twitter account, and phone number. Fourth, if appropriate, return the mic or lectern to the person who introduced you. Tap B on your laptop to black out the screen. When you're finished, stick around; don't run off after your presentation is done.

The after delivery can be the most lucrative use of your time, especially in sales presentations. Take a seat in the back or stand by the door and thank people personally as they leave the room. Keep an eye out for those folks who linger, they're likely discussing your presentation and you never know who might be interested in discussing your ideas further. So that's the program, your stage presence from start to finish.

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This video is part of

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PowerPoint Tips and Tricks for Business Presentations

50 video lessons · 19916 viewers

David Diskin
Author

 
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  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

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