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PowerPoint 2010: Real-World Projects
Illustration by Neil Webb

Perfecting presentation images


From:

PowerPoint 2010: Real-World Projects

with Gini Courter

Video: Perfecting presentation images

Kim Romano is working on a PowerPoint presentation for an upcoming staff meeting. The presentation will include both clipart and photos, some of which need to be touched up. Let's see how we can use the new picture tools in PowerPoint 2010 to buff up the images in this presentation. The very first slide includes an image of Hansel & Petal's President. This was simply taken as a photo. When I select the photo, notice that the Picture Tools tab and the Format tab appear. I'm going to click Format and we'll see some new tools here in PowerPoint 2010.

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PowerPoint 2010: Real-World Projects
34m 9s Appropriate for all Jan 20, 2010

Viewers: in countries Watching now:

In PowerPoint 2010: Real-World Projects, author Gini Courter uses a real-world project to demonstrate the new features in the latest edition of Microsoft's presentation software. Gini teaches the use of screen clippings and the ability to create one-click snapshots of a desktop during a live presentation. She shows how to apply corrections and effects to presentation images without leaving the application, and add interest to a presentation via slide transitions and animation effects. Gini also uses PowerPoint's new Backstage view to compress a presentation for distribution via email, and demonstrates the review tools from the perspective of the reviewer and the presenter. Exercise files accompany the course.

Topics include:
  • Taking and sharing screen clippings
  • Editing images with the Remove Background tool
  • Merging and comparing presentations
  • Organizing a presentation into sections
  • Editing and using video in a presentation
Subject:
Business
Software:
PowerPoint
Author:
Gini Courter

Perfecting presentation images

Kim Romano is working on a PowerPoint presentation for an upcoming staff meeting. The presentation will include both clipart and photos, some of which need to be touched up. Let's see how we can use the new picture tools in PowerPoint 2010 to buff up the images in this presentation. The very first slide includes an image of Hansel & Petal's President. This was simply taken as a photo. When I select the photo, notice that the Picture Tools tab and the Format tab appear. I'm going to click Format and we'll see some new tools here in PowerPoint 2010.

Let's start with the Corrections. We have two sets of corrections. We can adjust how sharp or soft the image is, and we can adjust the brightness and contrast all at one time. Here we have zero sharpening in this image and zero changes to brightness and contrast. This is how the photo looks at the start. We can make that photo slightly softer or much softer. Here's what much softer looks like. We're back to the center or go then to much sharper. This is a gallery. So as you hover over these items here, you'll notice some slight changes in the sharpness and the softness.

So we'll just leave that, neither making it softer or sharper does much to correct it. Then let's take a look at the brightness and contrast. It's a rather dark background and a very light slide background. Let's see what it would look like if we simply adjust it by making the background more bright. Increase the brightness 20%. That's too bright, but that looks pretty good and we can adjust the contrast down a little or up a little at the same time. That looks like a better picture, in this presentation, than that picture does, which isn't going to look quite dark.

So let's make this choice to improve this particular picture. So let's take a look now at some other photos that are already included in this presentation. We have a set of four photos and the question that we're going to want to ask is how would we like to have photos presented in this website? What would be our general look for photos overall, if they had products in them? So let's select one of the photos and choose the Picture Tools>Format tab and notice that we have an entire gallery of styles that we can apply. So let's simply apply a style to our first choice.

Let's apply a different style, a framed style here, to that sunflower. Let's apply a fuzzy edge to that dahlia, then finally, with this lily, let's go ahead and make this look somewhat like a button. So again, four different ways that we can look at that photo, four different arrangements that we can have and use throughout the website that our employees can give us some feedback about. We have three employee photos here. I'm going to select one of them and we can check the Correction on each of these pretty quickly.

Just simply move and see if the photo gets better or not. That looks pretty good. In terms of Corrections here, we could lighten this photo up a bit, but we sort of lose Raul's shirt against the background. Let's see about correcting Petal's photo, perhaps making it a little lighter, because the other two have such light backgrounds. Now let's select all three photos and take a look at some of the coloring effects that we can apply. So we can, for example, make all of these, slide almost seamlessly into that slide background.

All of these colors are coming to us from the theme of this presentation, which is built on this company's color palette, so we can choose lighter or more translucent, less opaque versions of any of these photos and colorize them all. That looks good. Then we have some other choices that we could make as well. For example, we can choose some artistic effects. I'm going to reverse the last change I made and let's go ahead and grab this photo of Kim Romano and let's take a look at some of the Artistic Effects that we could apply to this photo and any of the others.

Now, you can't multi-select photos for artistic effects. You can for color, but not for artistic effects. You have to do that to each photo individually, but notice, for example, this artistic effect is called Cement. Here's an artistic effect that's like Neon called Glow Edges, an artistic effect that is a Pencil Sketch, an artistic effect that's a Pencil Grayscale. That's kind of interesting, Blur, Glass, Light screen. So we could apply any of these individual effects, if we wish, as if she were drawn in Paint.

Let's go ahead and choose Pencil Sketch. Then let's repeat that same Pencil Sketch effect, on Raul's photo and on Petal's photo. Now that we have pencil sketches of each of them, let's return and select all three and let's colorize them to go with the background. So again, just an effect that we can apply to some photos, to use them within our website. Let's take a look at the last tool, which is not a photo tool. This is tool that actually is made for solid background, so usually clipart, line art, drawn art.

I'm going to select this piece of clipart. Its background is dark and we'd like to have a version of this for this slide that includes the hansel, the ampersand, the petal and this flower, but does not include this dark background. So you could think that what we're doing here is basically setting a transparent color, but we're doing something that's actually a little cooler than that. We're going to remove the background. This is a new tool in PowerPoint 2010. So, I'm going to select the image, choose Remove Background. It's going to ask me what areas I want to keep or what areas I want to remove.

Right now, anything that's pink is going to be removed. So I'm going to mark some areas to keep, the ampersand. Notice as I click on it, it turns yellow again and I'm going to click on the letters in hansel and petal and keep my changes and notice that I missed an 'e', so I can go right back in there again and say no, there is one more area I want to keep, I want to keep that 'e' and keep my changes. Now I have a graphic that basically has a transparent background. I can move it anywhere.

So the Remove background Tool that I just used is quite powerful and, again, works best when you have a solid background that you can identify other things against, but a powerful tool for working with graphics in PowerPoint. With PowerPoint 2010, you no longer need to purchase an additional graphics program to be able to perfect the photos and images that you use in your presentations. PowerPoint 2010's new graphic tools are all you need.

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