Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Merging and comparing presentations

From: PowerPoint 2010 New Features

Video: Merging and comparing presentations

PowerPoint 2010 offers a feature that's been available to us in Word and Excel for quite awhile, the ability to merge other documents in so we can see changes that others have made to our original file. For example, I've created our New Employee Orientation file that we see here. I've also sent it out to others in my department for their review, changes, and critique. One of those files has come back, and I've saved it in our Assets folder as New Employee Orientation with Modifications. I want to see their suggestions, merging it in with my original file, and have the option to approve and reject the changes that they're suggesting.

Merging and comparing presentations

PowerPoint 2010 offers a feature that's been available to us in Word and Excel for quite awhile, the ability to merge other documents in so we can see changes that others have made to our original file. For example, I've created our New Employee Orientation file that we see here. I've also sent it out to others in my department for their review, changes, and critique. One of those files has come back, and I've saved it in our Assets folder as New Employee Orientation with Modifications. I want to see their suggestions, merging it in with my original file, and have the option to approve and reject the changes that they're suggesting.

To do that from my original file, I'll go ahead and choose the Review tab, and then click on Compare. PowerPoint will ask me to find the file that I want to merge into my current presentation. So I'll switch back to my Assets folder, find the New Employee Orientation with Modifications; this is the file that was sent to me with their suggested changes. Select it and hit Merge. PowerPoint does a quick comparison between my original and the file that was sent in. You'll notice three major changes at this point, while you're in your Review process.

Throughout the screen, both on the thumbnails here and in the design area of your slides, you're going to see a variety of small icons. Every time you see one of these icons, you'll know that a change was made; something could have been added, deleted, or changed in some way. If you hover over the icon, you'll see who made the suggestion and what was changed. It's your job in the Review process to either approve or ignore their suggestion. You can Accept it or Reject it. The second thing you'll notice is the Reviewing pane on the right-hand side.

The Reviewing pane shows us the details of all changes that were suggested on the current slide, and overall in the presentation. For example, on this slide, you can see that the title was changed, and the content was changed. If I click on the Slides tab, the thumbnail here shows me how the reviewer wanted the slide to look. You'll see that they've changed the title to Self-Introductions, and they've rearranged some of the bullet points. I can see the picture of it here, or the details of their suggested changes here.

This still shows me my original content. I can choose, on a case-by-case basis, to either accept or reject these changes. There is a variety of ways to do this. Remember that these icons represent the changes. If I click, I can approve the changes here. I can accept all the changes. When I do that, every that they've changed is now imported into my file. Here, I'm going to ignore it. I'm not going to change it. You can see that this has a check mark, indicating that I've accepted their change.

This one still does not. We're going to leave this ignored for the time being. Back over here, you'll see that the Introductions change is not checked, but the content change is. Down below, in the bottom of the Reviewing pane, we have Presentation changes, changes to the overall presentation. It says that some slides have been moved around. If I click on it, I can see on the far left that this particular slide, Introductions, was moved after slide number 4 called Testimonial. If I want to keep that change, I can click in the box.

Now that I have done that, my file has been affected by that change. The third thing you'll see when you're in Reviewing mode is the actual Review tab. Available for us now are Accept and Reject buttons, the ability to move forward and backwards through changes that have been made, and finally, an End Review button. We'll come to that last. After I've gone through this particular slide, deciding whether or not to accept or reject each of my changes, I can move on to the Next. An easy way to do that is to hit the Next and Previous buttons.

We can go back and see there are a few more changes here, and here, and anywhere else. Here is a slide that has a variety of changes made to it. You can see that there are some formatting changes, some text deleted, some text inserted, and a few other things. If I want to accept all of these changes, again, I click there, or no, it's up to me. If I'm extremely confident about the person who suggested changes, I can accept everything that they have sent me by pulling down the Accept menu here. Pulling it down, I can accept the single change that I currently have selected, all changes on the slide, or every single change they've suggested for the entire presentation.

Likewise, I can pull down Reject and reject the current selection, every suggestion they've made for the slide, or every suggestion they've made for the presentation. Keep in mind that these two options will affect changes that I have already accepted or rejected. In other words, as you're merging in someone else's presentation, you're going to accept the changes that they've suggested, that you want to keep, and you will ignore, or reject, anything else. When you're completely finished with this process, and the only things left are those that you want to ignore or reject, you click End Review.

Clicking on End Review will merge in all of your accepted changes and throw away, or discard, anything that you've ignored, or rejected. Once you click Yes, that process is finished. At this point, you can now save your file, knowing that it has been merged in with the accepted, approved changes that were suggested to you by the other author. If you have additional files from other authors who've made suggested changes for you, you would repeat the process once per file for every single person who has made changes.

Show transcript

This video is part of

Image for PowerPoint 2010 New Features
PowerPoint 2010 New Features

23 video lessons · 9861 viewers

David Diskin
Author

 

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint 2010 New Features.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.