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Making your data meaningful

From: PowerPoint Tips and Tricks for Business Presentations

Video: Making your data meaningful

One step that presenters often overlook is conveying the meaning behind the numbers. This is a fine bulleted list, but I think we can add much more meaning if we turn it into a graphic. So I'll select it and hit Delete. In its place, I'm going to add the graphic of the United States. Here is a map, I'll click Insert and I'll make it quite a bit bigger. Use are my arrow keys to move it down just a hair, and to show the locations, I'm going to add a PushPin graphic.

Making your data meaningful

One step that presenters often overlook is conveying the meaning behind the numbers. This is a fine bulleted list, but I think we can add much more meaning if we turn it into a graphic. So I'll select it and hit Delete. In its place, I'm going to add the graphic of the United States. Here is a map, I'll click Insert and I'll make it quite a bit bigger. Use are my arrow keys to move it down just a hair, and to show the locations, I'm going to add a PushPin graphic.

I'll click Insert>Picture and bring in the PushPin and click Insert. Again, I'll have to resize it and remove the background. Move the selection box, it only capture that area that I want. Remember that while using the Remove Background tool, we can mark the areas that we want to keep and remove. It will take a few tries to get it right but after a while, it'll look pretty good. Let's resize the image but keep it large enough for people to see.

Let me zoom back and now it's just a matter of copying and pasting our PushPin into the right locations. We have Ventura that's right about there. As a shortcut, when I want to create a copy of what I have selected, I'll drag but hold down the Ctrl key. This keeps the original in its location while creating a new one wherever I let go. It wouldn't be a bad idea for me to add text boxes labeling each PushPin. I'll click Insert, then Text Box, click anywhere, and start typing.

I'll click on the boundary of the text box and simply just change the color to something little bit more readable. I can reposition it, make it a little bit smaller, even bold it, and then I'll use the same copying technique where drag with my mouse, holding down Ctrl, to create a duplicate. A triple-click allows me to select all of the text and I retype.

I hope these examples show you the designing effect of PowerPoint slides requires an interesting mix of being creative while having some technical know-how. The best way to succeed here is to experiment with new ideas and see what works.

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This video is part of

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PowerPoint Tips and Tricks for Business Presentations

50 video lessons · 19912 viewers

David Diskin
Author

 
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  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

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