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PowerPoint Tips and Tricks for Business Presentations
Illustration by Neil Webb

Keyboard and mouse tricks


From:

PowerPoint Tips and Tricks for Business Presentations

with David Diskin

Video: Keyboard and mouse tricks

Let's conclude Chapter 7 with some keyboard and mouse tricks that will save you time and frustration. I am sure you know about Copy and Paste, but we can use our mouse to create clones of a selection in much the same way. Let's say I want to create another star. I will select one, and rather than using Ctrl+C and V, I will drag it while holding the Ctrl key. When I let go, this creates a clone of the original. If I want to create a number of similar shapes, like lines and rectangles, I can lock on what's called Drawing mode.
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  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

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PowerPoint Tips and Tricks for Business Presentations
2h 55m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.

Topics include:
  • Adding whitespace
  • Applying transitions
  • Using photographs, colors, and fonts
  • Incorporating diagrams and SmartArt
  • Customizing layouts and templates
  • Animating bullets, photos, and other objects
  • Inserting music and audio
  • Utilizing speaker's notes and the Presenter view
  • Creating handouts
  • Planning the program
  • Dealing with distractions
  • Setting up and tearing down
Subjects:
Business Presentations Productivity
Software:
PowerPoint
Author:
David Diskin

Keyboard and mouse tricks

Let's conclude Chapter 7 with some keyboard and mouse tricks that will save you time and frustration. I am sure you know about Copy and Paste, but we can use our mouse to create clones of a selection in much the same way. Let's say I want to create another star. I will select one, and rather than using Ctrl+C and V, I will drag it while holding the Ctrl key. When I let go, this creates a clone of the original. If I want to create a number of similar shapes, like lines and rectangles, I can lock on what's called Drawing mode.

Here is the Shape icon for a rounded rectangle. I will right-click on the Shape icon and choose Lock Drawing mode. Now as I click and drag and let go, I will create multiple rectangles. This feature will stay on until I press Esc. By the way, if you want to create an object with a perfect height and width ratio like the circle, hold down Shift before you let go the mouse button. That will confine the height and width to a perfect ratio.

Remember that you can select multiple objects and then do something at the same time with all of them. I am going to put my mouse here in the lower right corner and drag a selection box, let go of the mouse, and hit Delete. Only those objects that were completely surrounded will be affected. If you want to draw lines between existing shapes, activate the appropriate connector and hover over your first shape to connect. We will use this one here.

When I hover over the star, I can see red squares at each of the points, or here or here. I'll hover over the red square here, click and drag, and make sure to make a connection to the red square here. You must be precise, but when you let go, you will actually have created the two shapes. The advantage here is that if I move one of the shapes, the connecting line moves with it. On some occasions, you can right-click on the connector and reroute the way it works.

You can also change the Connector Type, Straight, Elbow or Curved. Don't forget when you create a line to give it a little bit of weight. I will select it, go to Drawing tools, go to Outline and choose Weight. Speaking of lines, how about keeping things straight? When I make my clone to my star and drag down, I have a little bit of leeway, but if I hold Shift as well, PowerPoint confines the mouse to a perfectly straight line, either vertically or horizontally.

The same works if you just want to move an object left or right. I will select the Rounded Rectangle and if I move left, it's going to be a little bit jumpy, but if hold Shift, it's going to move in a perfectly straight line. You may have noticed that when dragging, PowerPoint snaps your object to an invisible grid, making small little jumps as you try and move it.

Sometimes you want something precisely located and the jumping can cause problems. If you drag with the Alt key pressed, PowerPoint ignores the grid and any snap-to features. Here with the Alt button pressed, and here if I let go. Also remember that your Arrow Keys can move an object in small increments: up down, left, and right.

Holding Ctrl with your Arrow keys will move them in tiny little increments called Nudging. You can resize a selected object by holding down the Shift key and then using your Arrow Keys, Shift+Up and Down, Right and Left. You can also Rotate a selected object by holding down Alt and hitting your Left and Right Arrow keys.

To zoom in or out of nearly any object on your screen, select that object and hold Ctrl while spinning your mouse wheel up or down. That also works if you select a thumbnail from the Slide List on the left or if you have your cursor inside the speaker notes.

After zooming in or out, you can click here to resize your display. Recall that F5 launches the presentation from the first slide, but Shift+F5 launches from the current slide that you are viewing. It's the equivalent of clicking this icon. Also, clicking here displays your slides in Normal view, but Shift+Clicking here brings you to the Slide Master. Learning these shortcuts can not only save you time, but also help to make your slides look better.

Practicing them often will help you learn them until it become second nature.

Find answers to the most frequently asked questions about PowerPoint Tips and Tricks for Business Presentations.


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