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PowerPoint Tips and Tricks for Business Presentations
Illustration by Neil Webb

Inserting music and other audio elements


From:

PowerPoint Tips and Tricks for Business Presentations

with David Diskin

Video: Inserting music and other audio elements

We'll close the chapter by adding some music to the start of our presentation, to give our audience something to listen to on loop until we begin our meeting. I've already got a jazzy piece selected, and you'll find it among the exercise files in Chapter 04. Note that adding audio to PowerPoint can be a tricky experience, depending on your file. If you've purchased it from some online stores, it may be copy protected and thus unable to import into PowerPoint. But if you've ripped the file using a CD and saved into a common format, such as MP3 or WMA, PowerPoint should have no problem playing it.
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  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

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PowerPoint Tips and Tricks for Business Presentations
2h 55m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.

Topics include:
  • Adding whitespace
  • Applying transitions
  • Using photographs, colors, and fonts
  • Incorporating diagrams and SmartArt
  • Customizing layouts and templates
  • Animating bullets, photos, and other objects
  • Inserting music and audio
  • Utilizing speaker's notes and the Presenter view
  • Creating handouts
  • Planning the program
  • Dealing with distractions
  • Setting up and tearing down
Subjects:
Business Presentations Productivity
Software:
PowerPoint
Author:
David Diskin

Inserting music and other audio elements

We'll close the chapter by adding some music to the start of our presentation, to give our audience something to listen to on loop until we begin our meeting. I've already got a jazzy piece selected, and you'll find it among the exercise files in Chapter 04. Note that adding audio to PowerPoint can be a tricky experience, depending on your file. If you've purchased it from some online stores, it may be copy protected and thus unable to import into PowerPoint. But if you've ripped the file using a CD and saved into a common format, such as MP3 or WMA, PowerPoint should have no problem playing it.

Since we want this music to play automatically at the first slide, we'll make sure we're on Slide number 1. From the Insert tab, we'll pull down the Audio menu, which gives us three options. The third, Record Audio, allows us to use a microphone to add our own sounds, perhaps a message we want record for a self-running slide show. The second option, Clip Art Audio, lets us search for stock sound effects, the same way we would add stock photography and illustrations. There isn't much to choose from, but they are free.

The first option, Audio from File, is what we want to insert a file we already have. We'll navigate to our exercise files and into Chapter 04, where our Jazz file is waiting. The icon appears with a preview bar and volume control, but the Audio tools Playback tab found in the Ribbon is where most of our commands are. Here we can tell PowerPoint we want the sound to begin when I click, like animation, or automatically as soon as the slide appears. Note, I can also have the sound play across all slides, like background music to my presentation.

I can also have the sound loop until I stop it. Let's choose to Start Automatically and Loop until Stopped. Pressing F5 begins our slide show and our music. [Music] If I return to Slide 1 by hitting Back and then pressing the Spacebar... [Music] This icon here also allows us to pause and resume the audio and change the volume. [Music] We can also use it to skip forward and back. [Music] However, the icon is a bit distracting.

I could move the icon somewhere less conspicuous or I can choose Hide During Show to make it invisible. [Music] If you would rather play music from your computer's built-in CD player, you can, but first we need to add the command to PowerPoint's toolbar. It's not available by default. You'll only have to do this next step once. Right click anywhere on the Ribbon and choose Customize Quick Access toolbar. In the dialog box that appears, pull down this menu and choose All Commands.

Here we see every single command that PowerPoint has, many of which are hidden from us. We'll skip down to Play CD Audio Track and click Add, then OK, and now we have the new command here in our Quick Access toolbar. Again, you'll only need to do that once. Now that we have the command to play CDs in a slide show, we can click it and it starts with a dialog box asking us which tracks to start with and finish on. We can start on Track 1 and finish on Track 5, 5 minutes in.

We can loop the audio until stopped and hide the audio icon during the show. Now, we have an icon on our slide, much like the one we did before, with a special Ribbon tab called CD Audio tools. Just like before, we can set the CD to play automatically, loop until stopped, and other effects and volume controls. If you decide to remove audio from your presentation, it's as simple as deleting the icon that represents it. We'll select it and press Delete. And here's a quick tip. While running your show, tap Alt+P to pause and unpause your audio at any time.

And now we'll move on to tips and techniques that help us make the most of our technology.

Find answers to the most frequently asked questions about PowerPoint Tips and Tricks for Business Presentations.


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