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For those of us who provide training, screenshots or screen captures are a necessary way to help explain how to use a software or web application. Although there are lots of third- party tools to help folks like us take screen captures, PowerPoint 2010 now has its own integrated tool, right in the Insert tab. In this example, we're going to insert a screenshot of our web site right here on the slide number 13. You can see I've already got the layout of the slide ready to go, and in my web browser, I already have our web site loaded.
Back in PowerPoint, I'm going to click on the Image Placeholder and from the Insert tab, pull down the Screenshot menu. You can see that PowerPoint gives us a list of all the available windows. Here's my web browser, here's file explorer ,and if I had any other applications open such as Microsoft Access or Outlook, you'd see them here, as well. Since the application that I want to insert is Internet Explorer, I'll point to it. I'll confirm that that's the right window and give it a click. PowerPoint automatically takes a capture of the screen and inserts it into the Placeholder.
PowerPoint does give us another way to take screen captures. For example, let's say back on this slide, I want to insert just a single section of our web site, not the entire screen window. So without anything selected, I'm going to click on Insert, pull down the Screenshot menu and rather than clicking to insert the entire window, which I would have to crop later, I'm going to click on the Screen Clipping. When I select this command, the most recently accessed window appears, the one that is behind the PowerPoint. You can see my pointer now looks like crosshairs, and I can hover my mouse over any section of the web site and choose exactly what I want, for example, this Testimonials section here.
I'll point to the upper left-hand corner, click and drag to create a rectangle and when I let go, just that section of the web site is inserted. Now, like any other image, I can resize it, I can add Picture Styles, rotate it or do anything else that I'd want to do with the photo. This tool gives anybody providing training a very quick and easy way to take screen captures and bring them right into their presentation.
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