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Formatting tables

From: PowerPoint 2010 Essential Training

Video: Formatting tables

Once we finish the majority of our data entry, we can worry about formatting the table. We generally want to save this for the end, because it's a bummer to format the table just right and then find that we have to add more cells only to make us format it again. For this table we're going to want to adjust the colors, cell alignment, and overall height of the table. Let's start with the colors. When I have my cursor anywhere inside the table, the Table tool, Design, and Layout tabs appear in the Ribbon. Design lets me change colors easily by pulling down the Table Styles gallery and looking through the options.

Formatting tables

Once we finish the majority of our data entry, we can worry about formatting the table. We generally want to save this for the end, because it's a bummer to format the table just right and then find that we have to add more cells only to make us format it again. For this table we're going to want to adjust the colors, cell alignment, and overall height of the table. Let's start with the colors. When I have my cursor anywhere inside the table, the Table tool, Design, and Layout tabs appear in the Ribbon. Design lets me change colors easily by pulling down the Table Styles gallery and looking through the options.

The colors that we have to choose from come from the color set that we applied when choosing a theme. On the left, under Table Style Options, I have a variety of settings I can control that affect the look of the table. Header Row makes my very first row look a little different. If I turn it off, you'll see how that looks now. We want this on because our top row indicates what each column is for. I can also turn on Total Row. This makes the very last row of my table stand out. In this case, that's not what we want.

We're going to leave it off. Banding is the process of alternating colors. I can turn banding off, or leave it on. I can also do this for columns. We'll use the default settings for this table. And finally, I can make my first and last columns stand out, just like I could earlier with my first and last rows. Let's go ahead and turn on First Column, so that the names of my products are in bold automatically. Still from Table tools > Design, I can customize the Shading, Borders, and Effects of my table as long as I have that table still selected.

If I pull down Shading, I can change the color altogether, change the Gradient fills, change the Borders that are used, or turn them off altogether, and add Effects such as Shadow, Bevel, and Reflection. Note that PowerPoint places a distinction on what you have selected. If my entire table is selected, then these options control the entire table; however, if I only have my cursor in a single cell or select two or three cells at the same time, only those cells will be modified.

Let's go ahead and fix the alignment of the pricing. I want my numbers to appear right-aligned in the cells. I'm going to select all of these cells, all three columns, and from the Layout tab, under Table tools in the Ribbon, I'll choose Align Text Right. Let me briefly show you some of the other options in this area. Here's Left, Center, and Right, as well as Top, Center, and Bottom. Note that I can change the direction of the cell and control the margins; for example, let me select the entire table, pull down Cell Margins, and instead of Normal, we'll go Wide.

Notice how my table is now spaced out, and each cell has a little bit more breathing room. Finally, let's fine-tune the height of the table. This slide will look a little better if the table fills up most of the available space towards the bottom. You can see that there's still a little bit of space that we can use. If I press Shift+F5, I'll see that I do have quite a bit of space that I can use, if I choose to. If I select my table and grab the bottom of the table here, where I can see a special handle, I'll drag down just a little bit.

The exact amount, I'm not quite sure, so I'm going to kind of eyeball and guess it. I'll press Shift+F5 again, so I can see this fullscreen, and it looks like I got it just right. Note that each row extended the same amount, since I selected the table boundary first. There you have it, a great looking table of prices in just a few minutes. There is a few more things to learn about tables, but you've got enough now to get started. So we'll save the rest for another course.

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This video is part of

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PowerPoint 2010 Essential Training

53 video lessons · 49018 viewers

David Diskin
Author

 
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  1. 4m 9s
    1. Welcome
      1m 8s
    2. What is PowerPoint?
      1m 50s
    3. Using the exercise files
      1m 11s
  2. 19m 17s
    1. Managing your presentations with Backstage
      4m 14s
    2. Using the Office Ribbon
      4m 57s
    3. Customizing the view
      3m 42s
    4. Customizing the Office Ribbon
      6m 24s
  3. 41m 41s
    1. Starting from scratch
      2m 19s
    2. Adding slides and content
      3m 24s
    3. Deleting slides and changing layouts
      2m 24s
    4. Rearranging slides
      1m 46s
    5. Saving time with Outline mode
      3m 51s
    6. Separating your show into sections
      5m 15s
    7. Adding photos and clip art
      5m 24s
    8. Spell-checking
      4m 6s
    9. Using the thesaurus
      1m 17s
    10. Saving a presentation
      4m 22s
    11. Applying a theme
      3m 59s
    12. Running the show
      3m 34s
  4. 42m 39s
    1. Using fonts and color
      7m 17s
    2. Adding bullets and list numbering
      2m 10s
    3. Changing text alignment
      2m 13s
    4. Using picture effects
      5m 54s
    5. Removing backgrounds from photos
      5m 52s
    6. Understanding slide masters
      3m 7s
    7. Changing slide backgrounds
      3m 17s
    8. Adding a logo to the background
      6m 18s
    9. Applying slide transitions
      4m 33s
    10. Saving the design template
      1m 58s
  5. 17m 10s
    1. Creating tables
      2m 2s
    2. Formatting tables
      3m 57s
    3. Pasting tables from Excel
      5m 1s
    4. Creating charts
      2m 16s
    5. Pasting charts from Excel
      3m 54s
  6. 24m 43s
    1. Adding shapes
      3m 0s
    2. Moving, resizing, formatting, and rotating shapes
      5m 14s
    3. Adding text to shapes
      2m 57s
    4. Adding text boxes
      3m 54s
    5. Working with layers (Send to Back and Send to Front)
      5m 17s
    6. Animating text, shapes, and other objects
      4m 21s
  7. 13m 10s
    1. Adding an audio clip
      3m 16s
    2. Adding video
      5m 7s
    3. Cropping video
      4m 47s
  8. 14m 27s
    1. Adding organizational charts
      4m 59s
    2. Adding cycle diagrams, Venn diagrams, and other diagrams
      9m 28s
  9. 26m 40s
    1. Printing a presentation
      5m 22s
    2. Adding speaker notes
      3m 3s
    3. Saving your presentation as a PDF
      3m 12s
    4. Presenting on another laptop (packaging)
      4m 28s
    5. Broadcasting on the web
      3m 52s
    6. Saving as a video
      3m 24s
    7. Using web apps through SharePoint
      3m 19s
  10. 36s
    1. Goodbye
      36s

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