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Customizing the view

From: PowerPoint 2010 Essential Training

Video: Customizing the view

Microsoft understands that not everyone works in the exact same way. I'd like to use this opportunity to demonstrate a few ways that we can customize our View of PowerPoint. Note that the ability to customize our Ribbon, including the Quick Access toolbar, is in its own video called Customizing the Ribbon. Let's get started. Most of the options to control the PowerPoint interface are in the View tab of the Ribbon. We will start from the left, and then we will cover a few important settings that aren't in the View tab. The Presentations View Group gives us four ways to work with, or view, our presentation.

Customizing the view

Microsoft understands that not everyone works in the exact same way. I'd like to use this opportunity to demonstrate a few ways that we can customize our View of PowerPoint. Note that the ability to customize our Ribbon, including the Quick Access toolbar, is in its own video called Customizing the Ribbon. Let's get started. Most of the options to control the PowerPoint interface are in the View tab of the Ribbon. We will start from the left, and then we will cover a few important settings that aren't in the View tab. The Presentations View Group gives us four ways to work with, or view, our presentation.

Normally, you'll use Normal View, hence its name. But when you want to see the bigger picture, choose Slide Sorter. This gives you thumbnails of every slide. Here, you can rearrange the order of your slides. The Notes View changes the layout to an 8.5 x 11 piece of paper. Each slide gets its own page. Here, you can customize what the presenter will see if you print out presenter Notes. And Reading View displays the presentation almost fullscreen, giving you a Status Bar along the bottom with a variety of controls.

This view is rarely used. Please don't confuse this view with the Slideshow View that is 100% fullscreen, perfect for your audience to see. You'll see this command in the Slideshow tab. PowerPoint allows us to customize Masters. These are the templates that control the common fonts, layouts and backgrounds used across all of our slides and the handouts. We will talk about this mode in the chapter Customizing the Master Slides. I am going to switch back to Normal View.

Here you'll see that we can turn on or off three visual helpers called the Ruler, Gridlines and Guides. This course doesn't cover the use of these features. Under Zoom, you'll see how we can zoom into our presentation as we edit it. This has no effect on what the audience sees, but it does make your life easier as you are editing. But rather than using these two commands, I suggest you look in the lower right-hand corner for the Zoom slider.

You can grab onto this little button right here and slide left and right to change the zoom level of your screen. The Zoom feature also works in Slide Sort mode. The remaining commands deal with color and grayscale settings and controlling the windows themselves. Note that if you have multiple PowerPoint presentations currently open, you can access the Switch Windows menu to switch between them. Let's talk about a few other view settings that you might find useful. If we return back to Normal View, the left side of the screen shows us either thumbnails of our slides, or we can switch to Outline mode.

We can also grab this vertical bar and move it left or right, giving us more or less room for our slides and outline. Likewise, we can grab this Horizontal bar and pull it up or down, giving us more or less room for our speaker notes. We will talk about outlines and speaker notes soon enough. If you right-click on your Status bar, you'll see a variety of options that you can choose from to either enable or disable. Most users leave these on their default settings. Here in the lower right are Quick Access commands to change our view discussed earlier.

There is Normal, Slide Sorter, Reading and the full presentation mode, and there is that Zoom slider again. When you are in Normal View, the far right button, called Fit Slide to Current Window, changes the zoom level so that the slide fits perfectly in your current window. Don't be shy to customize PowerPoint to your liking, making it work for you is an important step to feeling comfortable as you use this program.

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This video is part of

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PowerPoint 2010 Essential Training

53 video lessons · 49611 viewers

David Diskin
Author

 
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  1. 4m 9s
    1. Welcome
      1m 8s
    2. What is PowerPoint?
      1m 50s
    3. Using the exercise files
      1m 11s
  2. 19m 17s
    1. Managing your presentations with Backstage
      4m 14s
    2. Using the Office Ribbon
      4m 57s
    3. Customizing the view
      3m 42s
    4. Customizing the Office Ribbon
      6m 24s
  3. 41m 41s
    1. Starting from scratch
      2m 19s
    2. Adding slides and content
      3m 24s
    3. Deleting slides and changing layouts
      2m 24s
    4. Rearranging slides
      1m 46s
    5. Saving time with Outline mode
      3m 51s
    6. Separating your show into sections
      5m 15s
    7. Adding photos and clip art
      5m 24s
    8. Spell-checking
      4m 6s
    9. Using the thesaurus
      1m 17s
    10. Saving a presentation
      4m 22s
    11. Applying a theme
      3m 59s
    12. Running the show
      3m 34s
  4. 42m 39s
    1. Using fonts and color
      7m 17s
    2. Adding bullets and list numbering
      2m 10s
    3. Changing text alignment
      2m 13s
    4. Using picture effects
      5m 54s
    5. Removing backgrounds from photos
      5m 52s
    6. Understanding slide masters
      3m 7s
    7. Changing slide backgrounds
      3m 17s
    8. Adding a logo to the background
      6m 18s
    9. Applying slide transitions
      4m 33s
    10. Saving the design template
      1m 58s
  5. 17m 10s
    1. Creating tables
      2m 2s
    2. Formatting tables
      3m 57s
    3. Pasting tables from Excel
      5m 1s
    4. Creating charts
      2m 16s
    5. Pasting charts from Excel
      3m 54s
  6. 24m 43s
    1. Adding shapes
      3m 0s
    2. Moving, resizing, formatting, and rotating shapes
      5m 14s
    3. Adding text to shapes
      2m 57s
    4. Adding text boxes
      3m 54s
    5. Working with layers (Send to Back and Send to Front)
      5m 17s
    6. Animating text, shapes, and other objects
      4m 21s
  7. 13m 10s
    1. Adding an audio clip
      3m 16s
    2. Adding video
      5m 7s
    3. Cropping video
      4m 47s
  8. 14m 27s
    1. Adding organizational charts
      4m 59s
    2. Adding cycle diagrams, Venn diagrams, and other diagrams
      9m 28s
  9. 26m 40s
    1. Printing a presentation
      5m 22s
    2. Adding speaker notes
      3m 3s
    3. Saving your presentation as a PDF
      3m 12s
    4. Presenting on another laptop (packaging)
      4m 28s
    5. Broadcasting on the web
      3m 52s
    6. Saving as a video
      3m 24s
    7. Using web apps through SharePoint
      3m 19s
  10. 36s
    1. Goodbye
      36s

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