New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Start learning with our library of video tutorials taught by experts. Get started

PowerPoint Tips and Tricks for Business Presentations
Illustration by Neil Webb
Watching:

Customizing layouts and templates


From:

PowerPoint Tips and Tricks for Business Presentations

with David Diskin

Video: Customizing layouts and templates

In Chapter 3 we made some quick changes to the overall template. You recall that we added our logo and the curved design to the bottom of our slides. Now we will take that customization further using the techniques we just learned to manipulate text and objects. In this video, we are going to adjust the text alignment, font weight, color, bullets, positioning, and more, and we'll do it in a way that affects all of our slides at once. We will also pay special attention to the various layouts and make small changes to them as well.
Expand all | Collapse all
  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
PowerPoint Tips and Tricks for Business Presentations
2h 55m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.

Topics include:
  • Adding whitespace
  • Applying transitions
  • Using photographs, colors, and fonts
  • Incorporating diagrams and SmartArt
  • Customizing layouts and templates
  • Animating bullets, photos, and other objects
  • Inserting music and audio
  • Utilizing speaker's notes and the Presenter view
  • Creating handouts
  • Planning the program
  • Dealing with distractions
  • Setting up and tearing down
Subjects:
Business Presentations Productivity
Software:
PowerPoint
Author:
David Diskin

Customizing layouts and templates

In Chapter 3 we made some quick changes to the overall template. You recall that we added our logo and the curved design to the bottom of our slides. Now we will take that customization further using the techniques we just learned to manipulate text and objects. In this video, we are going to adjust the text alignment, font weight, color, bullets, positioning, and more, and we'll do it in a way that affects all of our slides at once. We will also pay special attention to the various layouts and make small changes to them as well.

Our goal is to make every slide look fantastic. Let's start by accessing the Slide Master View and surveying what we have. We will click on the View tab and then Slide Master. Along the left we see our first Slide Master linked to 11 different layouts. These are the same layouts that we have been using during our course. If I hover over them, it tells me their name, Title Slide Layout, Title and Content Layout. Let me take a second to point out the ones that are most important.

I already showed you the first two. Let's continue. Section Header, the two Two Column Layouts, Title Only, Blank. And then here's a few that we are not even using. In fact, we can start by deleting the ones we are unlikely to use. If we right-click, we can choose Delete Layout. Notice what follows our first set of layouts, another Slide Master. You'll recall that this is from the Customer Service Slideshow that we pasted in a while back.

These are not consistent with the rest of my slideshow, and I am going to delete these too. I will right-click and choose Delete Master. Now I can scroll back up my list and see the remaining layouts with the one and only Slide Master. But since we removed those for customer service, let's Close the Master View and see how that affected those slides. We will use Slide Sorter View and scroll down to the bottom. As you can see, the blue background behind these slides is gone and they match the rest of our slideshow.

Now let's start making some changes to the layouts in our template. We will return to Slide Master view and we will use a shortcut. I am going to hold down shift and click on the little icon here that brings us to normal view. Before we address each individual layout, let's return to the Slide Master, the large one at the top of the list on the left. I am going to select the title area by the boundary. Go to the Home tab; we will make it Bold and align it to the left. Let's also change the content to black and remove the bullets for a cleaner look.

We will select the entire textbox, turn off the bullets, pull down the Font menu, choose Standard and Black. Again, you will see that this has affected nearly every slide layout that we have. On the Title and Content Layout I am going to remove the background curve and add it myself again in a different location. Now I can't click here to select that object, because it's part of the Master up above. Instead, I will click on the Slide Master tab and choose to hide the background graphics.

That eliminates the logo and the curve. I am going to return to the Slide Master and select both to bring them back in by copy and paste. Ctrl+C to Copy and Ctrl+V to Paste. Now I will select just the curve and bring it up to the top, where I am going to make it just a little bit shorter. Again, I can use my arrow keys to adjust it. Now I will adjust the text boxes on each of my layouts so they don't conflict with my graphics.

For example, here I'll bring the text box just down a hair. Let's quickly review each of the layouts and make any other changes to the text boxes, so they don't conflict with the graphics behind them. Here's a quick tip. If you want to modify multiple text boxes at the same time, click on the first, hold down Shift, and then click on the second, the third, or fourth. In Chapter 1, I discussed white space, I'm going to apply that lesson here to the template. I want to generally increase the space between and after each line.

So from the Slide Master I will select the text box here, click on Home, and Paragraph, and then modify the settings. We can't see much of a difference here, so let's return to the Normal View and see how our new line spacing option appears. Not too bad. I definitely want my Department Title slides to be a little bit more interesting. For example, here, Sales, and here, Fulfillment.

I am going to hold down Shift again and click on the Normal button. Notice, by the way, that it brings me directly to the layout that that particular slide was using. Let's click here to select the boundary of the text box, make it a little bit larger, and I think I want to add some reflection. Consider that our largest department name is just Human Resources. So as long as it fits, I'm not worried about the text wrapping like we see here. For that matter, I am not worried about these text boxes overlapping with each other.

Generally the words here, here, and up above are only going to be a single line, hopefully just a few words. Let's return back to our slides and see how our new section headings look. There is Fulfillment and Human Resources. Granted, some of our slides do need some individual tweaking, but overall things are looking much better. Keep in mind that your slideshow can have multiple Slide Masters, each with their own multiple layouts, kind of like the Customer Service master and layouts before we removed them.

This is great if you want to have multiple designs within the same show. If you are like me, you will spend a lot of time in Slide Master view getting everything just right. And to continue that let's move on and learn how to build our own layouts.

Find answers to the most frequently asked questions about PowerPoint Tips and Tricks for Business Presentations.


Expand all | Collapse all
please wait ...
Q: Where can I learn more about communication skills?
A: Discover more on this topic by visiting communication skills on lynda.com.
 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint Tips and Tricks for Business Presentations.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.