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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
Often the video clip that we have is not exactly the clip that we want. If it's too long, we can use PowerPoint to clip out as much as we need from the beginning and end. Then we can add a soft fade, so it doesn't feel abrupt. Let's give it a shot with the video that we've already added on slide number three. The video that we have here starts at this point. (Male Speaker: You can see that it's got quite a few olives.) Goes on for about a minute and 30 seconds or so. (Male Speaker: Inside of that will be a layer of water.) And for our introductory video, we really only want the middle 20, 30 seconds.
What we're going to do is tell PowerPoint to trim this video, to change the start point and the endpoint. So with it selected, I'm going to click on the Playback tab. I'm going to click on Trim Video. This special window provides an easy control to change the beginning and end times for our video. Now if I know exactly the time measurement of where I want it to start and finish I can type that in manually, but since that's often not the case, I can use the green and red sliders, and move this around to tell PowerPoint exactly when I want it to start and finish. The Play button -- (Male speaker with garbled speech) -- plays the video beginning at the Start Time that I've specified.
I can move this around until I get it exactly where I want it to be. (Male speaker: Olives are brought in in these boxes) If we need to make tiny little adjustments, we can. The Previous Frame moves back exactly one frame for each click. This may seem like it takes a long time, but if you want it to be exactly at the right spot, you're going to have to use this tool or this tool to move forward and back. (Male speaker: When the olives are brought in in these boxes, they're emptied in this hopper.) And there we go. We have specified the Start Time and End Time precisely for our video.
I'll hit OK, and the video is now cropped. Now that we've adjusted the Start Time and End time using the Trim Video tool, I would like to talk about Fading In and Fading Out. Since we don't want our video to start abruptly, I'm going to add a 1 second Fade In to the beginning of the video, and a 5 second Fade Out to the end. This will make things seem a little bit more natural. Let's hit Play and see how this turned out. (Male speaker: When the olives are brought in in these boxes, they're emptied -) There we go. I also want to take a brief moment to explain some of the Format tools that we have available to us with a video that we've embedded.
You recognize a lot of these from the Photo Styles feature that we have, when we have a photo selected. I can adjust the Brightness and Contrast, Recolorize, and using Video Styles, I can add a variety of effects to the Border, Glow, Shadow and Shape of the video. Don't forget we can always resize the video using the corner handles. With this finished, I'm going to press Shift+F5 to see how it turned out. (Male speaker: When the olives are brought in in these boxes, they're emptied in this hopper.) (Male speaker: The olives and the leaves fall and the blower blows off the leaves.) When I press Escape, I can return back to Edit mode.
Let's do one more thing to our video: add an Overlay. I'm going to use the Rounded Rectangle tool, and create a rounded rectangle, like this. Notice that my rounded rectangle is partially off the edge of the screen. This means my audience won't see the left portion. I'm going to type "Welcome!", adjust the font and using the Drawing tools Format tab, add a little bit of Transparency to my Overlay.
Now when I press Shift+F5 -- (Male speaker: When the olives are brought in in these boxes) I have a professional looking PowerPoint presentation ready for my audience. So PowerPoint has taken a major step forward with these new video editing features. It's not a full-featured video editor, so more complex editing, like cutting out multiple segments, audio leveling, and fading between multiple tracks, for that you're going to need specialized tools, like Adobe Premiere. You can edit your own videos with that tool, and then bring them into PowerPoint.
Also, none of the cropping and editing features that I've just shown you will work with an embedded video from the Web. Still, I think you'll find this to be a great, effective tool to keep your audience entertained, and have another way to provide media information to your audience.
Find answers to the most frequently asked questions about PowerPoint 2010 Essential Training.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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