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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
We can create a table on our slide to add a variety of data. Generally, we need tables so that we can have rows and columns of text, or numbers. It's not always about money either. We might want to display a contact list, compare products or add a matrix. Let's give it a shot. After Slide 12, we're going to add a new slide with the usual title and text layout. We'll pull down the New Slide menu, and choose Title and Content. The title for this slide is going to be Product Pricing.
Instead of typing text directly into the placeholder, we're going to click the Insert Table icon. This asks us how many rows and columns we want in our new table. Note that we can adjust this at any time. I want to add a table that shows all of our products and their pricing at various sizes. So I'll add a table with 4 columns and 6 rows. As you can see, our Table is created already, and we have some default formatting. Let's add some values, and then we'll format.
Entering text into a table is just like it would be in Microsoft Word, and even Excel. Click and type into the cell you want to type into and start typing. Note that you can use your backspace and delete keys, and you can also use your arrow keys to move around the cells. It looks like I forgot one more row for my sixth product. There is two ways to fix that. I can either tab to the end of the table, and then press tab one more time, or I can right-click anywhere on the table, and use the Insert menu.
When I right-click, I can choose Insert, and then Insert Rows Below. There is my new row. I'll click here and continue to type. You can see how the table keeps everything lined up neatly, and how we can use tables to show just about any kind of data. Let's continue on, and learn about formatting a table.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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