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Giving your audience something tangible to take back with them is a great idea. Remember that your handout must reinforce the same goals that your presentation does. Don't give them anything that distracts them unless they specifically ask for it. If you want your audience to take notes, print them a copy of your slides, usually three to a page. We can go to the File tab in the Ribbon and choose Print, or the shortcut key Ctrl+P. Here is where you choose your layout. Notice, that I have three slides per page selected. By default, yours might say Full Page or Note Pages.
Remember that Note Pages is what we would give to our speaker. By choosing three slides, we will have three slides per page with plenty of room for notes and automatic date and page numbers. If we skip through some pages, you'll see that this is going to include slides that aren't really necessary, a waste of paper and audience attention. We will take a moment to print only those slides that are actually noteworthy. While in the Print Preview mode we can specify the slide numbers we want, separated by commas. We can enter them here. But you might find another method to be easier.
I will hit Escape and switch to Slide Sorter view. Here are all my slides separated by sections. Remember I can zoom backwards to make things a little easier to see. Here I can select just those slides that I would like to print. If I hold down the Ctrl key as I click on slides, I will be able to multiple select the slides that I want, and rather than using the scrollbar on the right-hand side of the screen, I will just use the wheel on my mouse. Now when I return to the Print Preview and Print Window with Ctrl+P, I can pull down this menu here and choose Print Selection: Only print the selected slides.
As I page down through the handout, I will see that only the slides I had selected will be printing. Handouts that are supplemental to your slides should be offered at the end of the presentation to avoid distractions and overwhelming the group, and even then, only to those who ask for it. A more modern approach to handouts is to make them available via email or your website or intranet. To create a PDF using these slides, I will switch to the Save & Send tab from the File menu. I will click on Create PDF Document. After providing a filename, I will click Options and make sure that I have Selection selected as my range.
I want to publish Handouts, 3 per page, and when I click OK and publish, my PDF will be created. Not only is this great for the environment, but it encourages the audience to visit your website where they might explore and continue to learn.
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