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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
Nothing shows off your numbers like a well-designed chart, and PowerPoint 2010 makes it easy. I'm only going to show you the basics of creating a chart in this video. Why? Because thankfully, PowerPoint uses the exact same Charting Engine as Microsoft Excel. This means if you know how to make and customize charts in Excel, then you know how to do it in PowerPoint. Let's go ahead and get started. Between slides 13 and 14 I'd like to include a new pie chart that shows the sales volume of each of our six flavors of oil. Let's click between slide 13 and 14 and add a New Slide.
We'll call this slide Favorite Flavors. And then we'll click on the Chart icon below. As you can see, PowerPoint brings up the Insert Chart dialog box straight from Excel, with the same choices that we would expect to see. Let's go ahead and create a pie chart. Watch how Excel is fired up with the sample spreadsheet ready to go. All you have to do is plug the information in. By the way, if we move Excel out of the way you'll see that you've got a sample pie chart ready to go, and this is automatically linked to the Excel spreadsheet that PowerPoint created for us.
All we have to do now is change the numbers. And that's all there is to it. If you were paying attention as I was typing, you see that as I was changing the numbers here, my thumbnail was automatically updating.
All I have to do now is close Excel, I don't even have to save changes and my chart is already set and ready to go. I'm really glad that PowerPoint inherited the Excel Charting tool back in Office 2007, because they are so much easier to create, and they look great. If we want to change the colors on this real-quick, I'll just select the chart, choose Chart Tools > Design, pull down Chart Styles and then choose one of the color sets that match my theme. If you'd like to learn more about creating and customizing charts, look for the Excel 2010 video, Essential Training.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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