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In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.
The Slide Master View allows us to customize the layouts available to us from the Layout Gallery, but what about creating new ones? Here I will show you how to do exactly that. Our President thought it would be fun to include a trivia question that introduces each of our four departments in the presentation. So we are going to create a new layout with a special style. To begin, we will enter the Slide Master View. I will click on View and Slide Master. Here's our existing layouts. Let's go to the end.
In the Ribbon I can click Insert Layout, which gives me a brand-new layout to begin changing. I will rename it by right-clicking and we will call this one Trivia. Now we can get to work. We want to create a great looking Trivia style layout and I want it to stand out. So let's begin by changing the background color. I will pull down Background Styles and choose from any of the ones here, or I can choose Format Background and really customize things. Our question is going to go here in the Title placeholder, but we need another placeholder for the answer and a third one for the commentary.
So let's make some new placeholders. Here I can click Insert Placeholder and choose the kind of content that's going to go inside it. I can restrict it to just Text, Picture, et cetera, or make it multimedia and choose Content. We know these are all going to be text. Now I will drag to create my new placeholder. This is for the answer. And I will create another one for the commentary. Now, since these placeholders are just going to carry a few words, I don't really need to worry about having my outline represented in the text box placeholder.
So I will go ahead and select these and hit Delete. In fact, if it helps me, I can even rename what it says here. How about just, Answer in a word or two, and Some commentary will go here which might be a few sentences. Copy, Paste, and Paste. Let's go ahead and fix the Font Size and Font Color. We will go Home, click on this text box and change it to White. Do the same here.
And certainly shrink the Font Size of our right placeholder. I can probably fit the answer right about here, and make this a little bit wider. I am going to move this text box over just a little bit, because we are going to add a giant Q here and a giant A right over here. It's possible that our question might be a little bit longer than this. So I am going to go ahead and move things down just a little bit and make this a smaller font.
Make some minor adjustments, and now I'm going to add a static text box that's going to contain a giant Q and a giant A. From the Home tab, we will click here. Add a text box with a Q and a colon, make it larger, and make it a little bit more interesting. There we go. Little larger still, and a little bit of fun by putting it on an angle. Position it into place.
Use my arrow keys for fine tuning, and Copy and Paste it for the answer. And there is our new layout. With a little bit of animation, which we will cover in the next video, the layout is going to be great. So let's try it out. I will click Close Master View and now we will insert our first slide using the new layout. I will put my cursor here, right in front of the Human Resources title slide, pull down the New Slide menu from the Home tab, and as you can see, our Trivia option shows in the gallery.
Let's select it and there's our new slide. Let's go ahead and fill this out with our first question. Let's see how this looks full screen. Here is our finished Trivia slide using the new layout. I think I want to make a few quick changes, but I also want to add another question. Let me do that real quick in Fulfillment. I would like to move the text down just a little bit and make my answer a little bit more bold. So with the slide selected I will hold down Shift and click on the icon here and then make my change.
When I return to the Normal View, I can see that not only did this slide change, but so did the original slide using the layout in Human Resources. And that's the great thing about using layouts. If we decide to make a change, we can modify the layout, which changes all the slides that were based on it. Now let's move on and finish the chapter, rounding off with animation and adding music.
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