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Building your own layouts


From:

PowerPoint Tips and Tricks for Business Presentations

with David Diskin

Video: Building your own layouts

The Slide Master View allows us to customize the layouts available to us from the Layout Gallery, but what about creating new ones? Here I will show you how to do exactly that. Our President thought it would be fun to include a trivia question that introduces each of our four departments in the presentation. So we are going to create a new layout with a special style. To begin, we will enter the Slide Master View. I will click on View and Slide Master. Here's our existing layouts. Let's go to the end.
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  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 44s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 27s
    5. Opening with Show
      1m 17s
  3. 15m 37s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 56s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 53s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 17s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

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Watch the Online Video Course PowerPoint Tips and Tricks for Business Presentations
2h 55m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.

Topics include:
  • Adding whitespace
  • Applying transitions
  • Using photographs, colors, and fonts
  • Incorporating diagrams and SmartArt
  • Customizing layouts and templates
  • Animating bullets, photos, and other objects
  • Inserting music and audio
  • Utilizing speaker's notes and the Presenter view
  • Creating handouts
  • Planning the program
  • Dealing with distractions
  • Setting up and tearing down
Subject:
Business
Software:
PowerPoint
Author:
David Diskin

Building your own layouts

The Slide Master View allows us to customize the layouts available to us from the Layout Gallery, but what about creating new ones? Here I will show you how to do exactly that. Our President thought it would be fun to include a trivia question that introduces each of our four departments in the presentation. So we are going to create a new layout with a special style. To begin, we will enter the Slide Master View. I will click on View and Slide Master. Here's our existing layouts. Let's go to the end.

In the Ribbon I can click Insert Layout, which gives me a brand-new layout to begin changing. I will rename it by right-clicking and we will call this one Trivia. Now we can get to work. We want to create a great looking Trivia style layout and I want it to stand out. So let's begin by changing the background color. I will pull down Background Styles and choose from any of the ones here, or I can choose Format Background and really customize things. Our question is going to go here in the Title placeholder, but we need another placeholder for the answer and a third one for the commentary.

So let's make some new placeholders. Here I can click Insert Placeholder and choose the kind of content that's going to go inside it. I can restrict it to just Text, Picture, et cetera, or make it multimedia and choose Content. We know these are all going to be text. Now I will drag to create my new placeholder. This is for the answer. And I will create another one for the commentary. Now, since these placeholders are just going to carry a few words, I don't really need to worry about having my outline represented in the text box placeholder.

So I will go ahead and select these and hit Delete. In fact, if it helps me, I can even rename what it says here. How about just, Answer in a word or two, and Some commentary will go here which might be a few sentences. Copy, Paste, and Paste. Let's go ahead and fix the Font Size and Font Color. We will go Home, click on this text box and change it to White. Do the same here.

And certainly shrink the Font Size of our right placeholder. I can probably fit the answer right about here, and make this a little bit wider. I am going to move this text box over just a little bit, because we are going to add a giant Q here and a giant A right over here. It's possible that our question might be a little bit longer than this. So I am going to go ahead and move things down just a little bit and make this a smaller font.

Make some minor adjustments, and now I'm going to add a static text box that's going to contain a giant Q and a giant A. From the Home tab, we will click here. Add a text box with a Q and a colon, make it larger, and make it a little bit more interesting. There we go. Little larger still, and a little bit of fun by putting it on an angle. Position it into place.

Use my arrow keys for fine tuning, and Copy and Paste it for the answer. And there is our new layout. With a little bit of animation, which we will cover in the next video, the layout is going to be great. So let's try it out. I will click Close Master View and now we will insert our first slide using the new layout. I will put my cursor here, right in front of the Human Resources title slide, pull down the New Slide menu from the Home tab, and as you can see, our Trivia option shows in the gallery.

Let's select it and there's our new slide. Let's go ahead and fill this out with our first question. Let's see how this looks full screen. Here is our finished Trivia slide using the new layout. I think I want to make a few quick changes, but I also want to add another question. Let me do that real quick in Fulfillment. I would like to move the text down just a little bit and make my answer a little bit more bold. So with the slide selected I will hold down Shift and click on the icon here and then make my change.

When I return to the Normal View, I can see that not only did this slide change, but so did the original slide using the layout in Human Resources. And that's the great thing about using layouts. If we decide to make a change, we can modify the layout, which changes all the slides that were based on it. Now let's move on and finish the chapter, rounding off with animation and adding music.

Find answers to the most frequently asked questions about PowerPoint Tips and Tricks for Business Presentations .


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Q: Where can I learn more about communication skills?
A: Discover more on this topic by visiting communication skills on lynda.com.
 
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