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In PowerPoint 2010: Real-World Projects, author Gini Courter uses a real-world project to demonstrate the new features in the latest edition of Microsoft's presentation software. Gini teaches the use of screen clippings and the ability to create one-click snapshots of a desktop during a live presentation. She shows how to apply corrections and effects to presentation images without leaving the application, and add interest to a presentation via slide transitions and animation effects. Gini also uses PowerPoint's new Backstage view to compress a presentation for distribution via email, and demonstrates the review tools from the perspective of the reviewer and the presenter. Exercise files accompany the course.
Kim Romano is creating a presentation for an upcoming staff meeting. The presentation includes SmartArt, photos and other graphics. Let's see how we can use the new Slide transition tools and Animation Painter to add effects to presentation objects to underscore Kim's message and quickly animate this presentation. We'll start with the Animation Painter. We can select any object, choose Animations and let's animate this object. You'll notice that there is a gallery of the Animations. Here are our Emphasis Animations.
We can have something, Appear, Fly In, Float In. We'd simply like to have these items appear. So, I'm going to click the Entrance effect, Appear, and apply it to this object. I can now reach for the Animation Painter in Advanced Animation, double-click it and apply that same animation, Appear, to this second object and then this third object. Then click again to turn it off. I've now animated all three of these objects very quickly, in order. Let's see how those will look.
I'll click the Preview button. You'll notice that they'll actually appear very quickly. 1, 2 and then 3. So, once I've animated one object, I can then use the Animation Painter to repeat that animation on other objects. We're going to go back to our third slide that has an interesting piece of SmartArt in it. These are the members of our Web Design Team. Each of them comes from a different area of the business and the message that we want to provide is this is all one team working together.
We want to introduce the team members and then emphasize that it's one team. So, let's begin by selecting this SmartArt and then add an Animation to the SmartArt. We're going to add a Fly In Animation and by default, all of them fly in from the bottom at one time. Let's click Effect Options and say we'd like these to fly in One by One. And then let's have them fly in, not From the Bottom, but From the Right.
Now let's add another animation to this SmartArt. The Animation we want to add is an Emphasis Effect to say, "They're all the same. "They're all on one team." So, let's add a Fill Color to this animation. Notice that after they appear, all of them turn the same cream color. Let's change this animation and say that we would like them to change to a dark blue together. And notice this is a Live Preview gallery.
All I need to do is hover and it will show me the color. And finally, rather than having to simply click in order to show this animation, let's actually tie it to the natural movement of the presenter, which would be to say they're all one team. Let's add a trigger to this animation that says On a Click of > Title 1, that would be the Web Design Team title, go ahead and fire this animation. So, we've now added a trigger. Let's see how this slide looks when we show it in the slideshow.
Let's go From Current Slide > Start Slide Show from Current Slide. Our slide appears along with the title. We click once. Here comes Kirk. Again, for Petal, Raul and then Kim. And then we can say, but they're all one team. Notice that the mouse is a finger pointer and when I click that final Animation is applied to all the slides. There are other Animations as well. There is Complementary Colors, where it will switch to that opposite color of the color you already have.
There is Object Color. You can turn all of the objects transparent at the same time, notice them fading out here. You have a choice of new Emphasis objects that are based on the theme colors. Now, let's take a look at what we can do with transitions. There are a number of absolutely exciting new transitions in this version of PowerPoint. So, let's take a look at how we would like this Web Design Team slide to enter. We have standard choices: Cut through black, Fade, Push, Wipe, but we have these new Exciting and Dynamic Content transitions that are brand new.
For example, let's take a look at Ripple, or Clock. The transition that I'd like to apply here is a Dynamic Content transition. It's called Conveyor. So, you'll notice in the Preview that we have the prior slide and it's like a conveyor belt kicks in. Now to go to our next slide, let's add another transition.
Let's add the transition that's called Doors. Notice that on our prior slide, the Doors open and the second slide appears. You can use these transitions to tell a story. Whether doors are opening and there is a bigger process than there was before, new opportunities and new possibilities, or with the conveyor that we're simply moving on, one item to the next as the business works through its normal business cycle, don't be afraid to use these different transitions in places where you want to make a point.
If you use the same transition consistently through a Presentation, it doesn't usually tell a story. Successful use of transitions means choosing one or two slides that you really want to make sure make an impact, the slides that carry the essential message of your presentation. And then apply transitions particularly to those slides in order to make them stand out and underscore your message. Whether we're looking at the new Animation Painter, the new triggers or the transitions in PowerPoint 2010, all of these new Animation tools make it easy to use motion to grab your audience's attention and reinforce the messaging in your presentation.
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