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In PowerPoint 2010: Real-World Projects, author Gini Courter uses a real-world project to demonstrate the new features in the latest edition of Microsoft's presentation software. Gini teaches the use of screen clippings and the ability to create one-click snapshots of a desktop during a live presentation. She shows how to apply corrections and effects to presentation images without leaving the application, and add interest to a presentation via slide transitions and animation effects. Gini also uses PowerPoint's new Backstage view to compress a presentation for distribution via email, and demonstrates the review tools from the perspective of the reviewer and the presenter. Exercise files accompany the course.
It's time for the staff meeting for the new website, but several of our key employees are at remote sites today. Let's see how we can use PowerPoint 2010's Broadcast feature to include them in the presentation in real time, regardless of their location. Our presentation is all set and ready to roll. So, we're going to show this and as we show the slide show, we're going to broadcast this slide show. I'm going to choose Broadcast Slide Show and the Broadcast Slide Show dialog box opens noting that you're using a free broadcast service that's provided by Microsoft.
In order to use the PowerPoint Broadcast Service, you must have a Windows Live ID. If you click Start Broadcast and don't have a Live ID, you'll be prompted to create one at that time. So, I'm going to click Start Broadcast, PowerPoint will connect to the PowerPoint Broadcast Server and begin uploading my presentation, so that it can be broadcast. When the broadcast is ready to start, we're provided with a link that we can share with remote users, prior to starting the slide show. So, we can copy this link and send it in any way we choose to. We can also send it in an e-mail. So both Petal and Raul are out of the office today, so we're going to invite them both.
We should send this link 20 or 30 minutes before the presentation, if it's possible, so they have time to receive the e-mail, open a browser. It's very easy for them to join the broadcast, but we want to make sure that they have enough time to know that it's actually beginning. Like with any technology that you are starting to use for the first time, it's good to do a practice run with presentation broadcast before you actually need to use it at your company's annual meeting. So, we've sent our links. Let's go ahead and start the slide show and this is mostly as it would look if we were showing this presentation without broadcasting it.
For our users though, who have logged in, they are actually seeing the presentation in a browser. The presentation broadcast keeps up with the presentation live in the room, so as we switch from one slide to the next, Petal and Raul and anyone else who are viewing this remotely will also be seeing it at exactly the same time, complete with animation, never ahead, never behind, simply keeping up with the presentation as we go through it.
When we get to the end of the presentation, and then go past the last slide, we'll see End of slide show, click to exit on our screen. The folks who are watching the presentation broadcast will finally see End of slide show when they're all done, and it will stay there because we've ended the slide show, but we haven't ended the broadcast yet. So, when we return to PowerPoint, you can click End Broadcast. You'll be prompted and we'll disconnect from the Presentation Broadcast Server.
Note now that our remote audience sees that the broadcast is over and indeed this broadcast will be over for a long, long time now. Even if your staff includes telecommuters or road warriors, you can include all your employees in the audience for your next presentation using PowerPoint 2010's Broadcasting feature. Broadcasting services are provided at no charge from Microsoft, so this is a great tool to use whenever you need to present to people at other locations.
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