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In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.
Recall that our presentation already has some obvious divisions. Each department has their own title slide. For example, here's the introduction to the Human Resources Department. Now that our slides' formatting has been reset, they look a lot better and are more consistent. Just to remind you, we applied this layout using the Section header layout found here. But now let's go deeper with the New Section feature. Although this doesn't benefit the audience, it will make our lives a lot easier since we're working with four different departments.
I'm going to place my cursor here between slides 12 and 13. With the cursor blinking I'm going to pull- down the Section menu and choose Add Section. This will tell PowerPoint that slide 13 marks the beginning of a new section. The new section is added and you can see here it's called an Untitled Section. I can right-click and choose Rename and now I'll call it Sales. Let's repeat the process but this time we'll do it using the Slide Sorter View.
Here you can see that we have the new Sale section with a clear line delineating it from the rest of the presentation. I'll scroll up and place my cursor in front of Human Resources. I'll pull-down the Section menu and add a new section, right-click, and Rename. I'll do the same with Fulfillment-- right-click and Rename. And then Customer Service--right-click and Rename.
Let's go ahead and add just one more section for the end of our presentation. We'll scroll back up and see how this looks. If we want to rename the default section, we can. So why do we bother adding sections? Well, here's a few things that we can do now that we've established these section breaks. Besides renaming, we can also delete and move sections. For example, if I wanted to delete the entire Human Resources section, I can right-click on the section header and choose Remove Section and Slides. Let's hit Undo.
Note that I can also remove the section break by right-clicking and choosing Remove Section. Below I can move the entire section up or down, so if I wanted Fulfillment to come before Human Resources, I can either click here and drag up, or after hitting Undo, I can right-click on Fulfillment and choose Move Section Up. When I'm working with a real lengthy presentation, it's also helpful to be able to collapse individual sections.
For example, if I click here on the little triangle, the Human Resources section is collapsed. I can do the same with others, and now I can focus on just these two sections. Clicking the triangle again expands the section. There's one more benefit, but to show you that we need to run the slideshow. I'll press F5 to begin. While running the slideshow, I can right-click anywhere and a menu appears. We've always been able to go straight to a slide, but now I can go straight to a section.
And you'll see that each section is identified with the name that I gave it. Right-click again and go back to Human Resources. Again, the audience doesn't benefit from this feature. They don't see the section breaks, but as you can see, it speeds up the development stage and can be a real bonus during the slideshow if we need to jump quickly to another part of the presentation. Now with our presentation more clearly broken into sections and thus more manageable we can move on to the fine- tuning and nitpicky details that will make our slides look great.
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