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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
As we wrap up the formatting of our presentation, we don't want to overlook slide transitions. A transition is what the audience sees between slides, the transition from one slide to the next. Transitions can be subtle, like a soft fade or a horizontal shift from one slide to the next, or they can be rather exciting using PowerPoint 2010's new 3D graphics features. Let's take a peek through some of PowerPoint's Transition options, as I show you how to apply them. Every slide in a presentation, including the first, has a setting for how it's introduced.
That's called the Transition. You can set the transition individually, all at once, or leave them with no transition at all, but that would be pretty boring. Let's go to slide number 2 and activate a transition. With the slide selected, we'll access the Transitions tab from the Ribbon. Then we'll pull down the Transition to This Slide gallery to reveal all the different Transitions we have to choose from. Live preview doesn't work with Transitions, so you'll have to click on the Transition to preview it, like this.
I can repeat the process as often as I want. I'm trying out different Transitions, like Flash, Ripple, Glitter and so many more. Remember that you can view the presentation fullscreen, as your audience would see it, by pressing Shift+F5. Then press Escape to return to editing your presentation. There is a little more than 30 Transitions, and nearly all of them have Effect Options that control the direction, shape, or style of the transition.
As we choose Glitter, which normally goes from left to right, I can choose Effect Options, and change the shape and direction. Let's try a more subtle one like Split, and then pull down Effect Options. Notice I can change the direction and path. Shape allows you a variety of Effect Options, all different shapes that the transition happens in.
Don't forget that this method only applies to a transition in the current slide. If you'd like what you see and want every slide that transition the same, click Apply To All. I definitely recommend doing this, as you want every slide, generally, to be consistent. I'm going to pull down the Gallery one more time and choose my favorite, Gallery. There are only a few options for this one, but I like the one that currently is, From Right. And to make sure that every single slide has the same transition, I'll click Apply To All.
Now that we've applied a Transition to every slide, let's run through the slideshow from the beginning. We'll press F5. Here is our first slide, our second slide. I'll use the arrow keys or the Spacebar. As you can see how the Gallery transition moves us smoothly from one slide to the next, even when I hit the left arrow to go backwards. Escape brings me back to my presentation Edit mode. Finally, you can adjust the speed of most Transitions here. Where it says Duration, this is the number of seconds, 1.60, that it takes for the transition to occur.
If I increase the number, using the arrows or my keyboard, and then hit Preview, I'll see how fast or slow, in this case, it takes the transition to happen. Let's try something a little bit faster 0.25, and now it's pretty fast. Let's try somewhere right around three quarters of a second, Apply To All, and now I'll press F5 to start our presentation. There we go.
Remember that you don't want to go too wild with Transitions, and consistency is important. Choose one that you like, and use it through out the slideshow. Only deviate for special cases.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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