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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
Animating your slides can really bring a presentation to the next level, as long as you don't over do it. It's a great tool to explain a complex slide, or just slowly reveal information to your audience. In this video, we will demonstrate animation a few different ways. Slide number 8 is just begging for animation. We've got three photographs, which we can use animation to slowly reveal to our audience. I want each photo to appear with a mouse click. Imagine this in your head. An empty slide, then you click the mouse, and the first photo appears. You describe it.
Then you click again to reveal the second photo. You talk some more, and then the third click brings us the final photo. That's what we're going to do here. I will select the first photo and choose from the Animation tab, an entrance from the Pull Down menu. In this gallery, I'm deciding how I want the photo to enter the slide. Unfortunately, if I use this large window, I can't see the preview behind it. So instead of doing it this way, I'm going to collapse the window and hover over the options here.
There is Fade, Fly In, Float, Split, Wipe, and as you can see, there's a few more. All the ones that are Green are entrance animations. Like we learned about transitions earlier, many of the animation choices have Effect options, like Direction and Speed. Although one of my favorites is Grow & Turn, it doesn't have any options, so for now, let's try one like Float.
When we pulled out Effect options, I can change the direction: up or down. I will choose down. We have told PowerPoint how the first photo should be animated, but we haven't done anything about the other two. If we hit Preview now, we'll see exactly that. The new Animation Painter tool can help us with the second and third photos, since we want them to have the same animation effects. So with my first photo selected, now that it's got its animation assigned, I'm going to click on Animation Painter.
This tool, like the Format Painter, shows a Paintbrush next to my pointer. I'll click on the second photo and animation is applied. I will repeat this process for the third photo. And now all three photos are ready to go with animation. Let's go ahead and try this out, fullscreen as our audience would see it, by pressing Shift+F5. There is our slide, and now PowerPoint is waiting for us to click our mouse or push a key on the keyboard. There is the photo.
We can describe it, and then we're ready, the next photo, we describe it, and then finally, the third photo. The next time that we push a button or click our mouse, it's going to take us to the next slide. Let's do the another bit of animation, this time the Slide number 9, where our hands are giving money, that is giving back to the community. We're going to select the image, and from the Animation tab, we are going to choose Fly In. The direction is okay, but the speed is way too fast. So this time with the image still selected, I'm going to change the speed.
Here is duration, .50 means half a second. I can use the arrow keys or type and press Enter. With my new two-second duration, I'll click Preview, and I can see exactly how that's going to look. But this time I don't want to have to click my mouse to make the hands appear. I want them to appear automatically. So with my hands selected, I return up to the Timing group, and this time instead of On Click, I choose After Previous.
Of course, there really isn't anything previous, so it's just going to be the first thing that happens after the slide is displayed. Let see how this turns out. I will press Shift+F5 to go fullscreen from the current slide. Keep in mind that PowerPoint can be used to create very complex animations, full of timing and triggers. For such a simple tool, you can really do a lot with it. We'll save you the complex stuff for another time, but for now keep practicing with animation and have a blast with it. Just don't go too crazy, or your audience is going to spend more time watching your slides than you.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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