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PowerPoint Tips and Tricks for Business Presentations
Illustration by Neil Webb

Animating photos


From:

PowerPoint Tips and Tricks for Business Presentations

with David Diskin

Video: Animating photos

We've seen how animation can help liven up a Bulleted List, now let's see how we can make photos look even better. Now, when I say photos, keep in mind that I mean any graphical object; it doesn't have to be a picture of a landscape. We'll start with the balloons on Slide number 16, our Quarterly Sales chart. I want the balloons to rise up from the bottom of the screen. After selecting the object, I'll activate the Animations tab and choose the Fly In Effect. The default is to Fly Up, but just in case you ever need to change the direction, you can use this menu.
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  1. 1m 47s
    1. Welcome
      47s
    2. Using the exercise files
      1m 0s
  2. 10m 43s
    1. Adding white space
      2m 13s
    2. Applying a transition
      2m 10s
    3. Reducing the text
      2m 37s
    4. Selecting objects with ease
      2m 26s
    5. Opening with Show
      1m 17s
  3. 15m 36s
    1. What's your point?
      2m 49s
    2. Getting in their heads
      2m 29s
    3. What's in it for them?
      1m 55s
    4. Piecing it together
      5m 49s
    5. Holding their hands
      2m 34s
  4. 30m 49s
    1. Understanding the importance of design
      4m 12s
    2. Using color and fonts
      3m 18s
    3. Maintaining consistency
      4m 57s
    4. Using photographs
      5m 21s
    5. Sharing data with charts
      5m 20s
    6. Making your data meaningful
      2m 23s
    7. Using diagrams and SmartArt
      5m 18s
  5. 46m 31s
    1. Breaking the slide into sections
      3m 56s
    2. Fine-tuning shapes and text boxes
      5m 43s
    3. Enhancing text boxes
      7m 46s
    4. Customizing layouts and templates
      6m 7s
    5. Building your own layouts
      4m 59s
    6. Animating bullets
      3m 12s
    7. Animating photos
      4m 56s
    8. Animating other objects
      5m 41s
    9. Inserting music and other audio elements
      4m 11s
  6. 16m 18s
    1. Taking control
      1m 46s
    2. Setting display resolution and improving clarity
      3m 18s
    3. Including hidden slides and custom shows
      4m 21s
    4. Utilizing speaker notes
      2m 17s
    5. Using Presenter view
      2m 2s
    6. Creating handouts
      2m 34s
  7. 27m 52s
    1. Planning the program
      3m 6s
    2. Using the presenter checklist
      2m 39s
    3. Knowing what to do when things go wrong
      5m 16s
    4. Sharing your message
      2m 40s
    5. Making the motions
      2m 0s
    6. Questions and answers
      1m 43s
    7. Reading your audience
      2m 41s
    8. Dealing with audience distractions
      3m 4s
    9. Setting up and tearing down
      4m 43s
  8. 19m 28s
    1. During the show
      1m 31s
    2. Creating a photo slideshow
      4m 8s
    3. Letting the slideshow be the star
      1m 41s
    4. Sharing with your audience
      6m 36s
    5. Keyboard and mouse tricks
      5m 32s
  9. 6m 30s
    1. The good, the bad, and the ugly: A recap
      5m 32s
    2. Additional resources
      58s

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PowerPoint Tips and Tricks for Business Presentations
2h 55m Intermediate Jan 17, 2012

Viewers: in countries Watching now:

In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.

Topics include:
  • Adding whitespace
  • Applying transitions
  • Using photographs, colors, and fonts
  • Incorporating diagrams and SmartArt
  • Customizing layouts and templates
  • Animating bullets, photos, and other objects
  • Inserting music and audio
  • Utilizing speaker's notes and the Presenter view
  • Creating handouts
  • Planning the program
  • Dealing with distractions
  • Setting up and tearing down
Subjects:
Business Presentations Productivity
Software:
PowerPoint
Author:
David Diskin

Animating photos

We've seen how animation can help liven up a Bulleted List, now let's see how we can make photos look even better. Now, when I say photos, keep in mind that I mean any graphical object; it doesn't have to be a picture of a landscape. We'll start with the balloons on Slide number 16, our Quarterly Sales chart. I want the balloons to rise up from the bottom of the screen. After selecting the object, I'll activate the Animations tab and choose the Fly In Effect. The default is to Fly Up, but just in case you ever need to change the direction, you can use this menu.

Our balloons are way too fast, so we'll adjust the speed here under Duration to 4 seconds. I also want them to begin animating as soon as the slide appears. So I'll change the Start from On Click to After Previous. Let's press Shift+F5 and see how this turned out, and there's our animated balloons. Let's continue the animation trend on Slide 12, our Warehouse map. I'd love for the map itself to fade in and then have the pushpins and text fall into place as the speaker announces each one.

So let's make that happen. First, the map. This is easy. I'll select the map and add an animation to it. We've been using Float In throughout the show, so let's keep things consistent. We'll set the Duration to 0.2 seconds and have the map appear immediately like we did with the balloons by choosing After Previous instead of On Click. Now, keep in mind that when it says After Previous, since there is no prior animation, it's going to happen as soon as the slide loads. Let's press Shift+F5 to see how this looks.

Note that the text and pushpins are already there before the animation begins. If we want something to appear after the animation begins, we need to make those items animated as well. So now I'll animate one pushpin and one text box. I'll select the Ventura pushpin and choose to Fly In, but we'll change the direction and choose From the Top-Right. We'll leave the default as half a second and we'll also leave the Start as On Click. This will require the presenter to click the mouse before this step of the animation appears.

But I would like it to look a little bit smoother. Here is the animation where it says Picture 5. I'm going to right-click and choose Effect Options. Here I can give the animation a Smooth ending. I can use the slider or type in a number, like 0.2 seconds. Now we'll modify the text that appears next to the pushpin. I'll select the text box and choose Wipe as our animation effect. We'll change the direction, and since I want the text to appear immediately after the pushpin does, I'll change the Start to After Previous.

We can see here as our Timeline builds that step one, that is after the mouse is clicked once, the pushpin appears and then the text appears immediately after. I'd like my text to appear a little bit faster, so I'll choose 0.2 seconds. Let's Preview with Shift+F5 to make sure our pushpin is perfect. There's the animated map and when I click, there's our pushpin and text. Let's press Esc. Now we'll use the Animation Painter tool, new to PowerPoint 2010, to copy the effects from these two items to all of the other items.

I'll select the pushpin and I'll double-click on Animation Painter. Double-clicking allows me to apply the animation from the selected item to multiple other items in succession. I can press Esc when I'm done. I'll do the same with the text box, selecting here, double-clicking Animation Painter and then choosing Reno,] S.t Paul, Greensboro, and Abilene, I'll press Esc when I'm done. If you look at the Animation Pane, you can see here the Ventura pushpin and text followed by all of the other pushpins and then all of the other text.

We need to rearrange the order so that the pushpins go in the same order as the text. We can drag and drop or use the buttons here to move the individual steps earlier or later in the list. At any point that we're unsure if things look great, we can click the Play button. It looks like I messed up on two of the pushpins, so let me rearrange those tex tboxes real quick. Drag this one down and drag that one up and we'll play it one more time.

That's not bad, but I'd like the text for St. Paul and Greensboro to go the other direction as it appears. I'll select St. Paul, pull down Effect Options, and have it appear From the Right. We'll do the same with Greensboro. Let's press Shift+F5 and see how this turned out. Remember as I click the next city should appear. Perfect! So there are our animation basics. Let's keep going by taking things a step further, animating our chart in a unique way and making our Trivia template a bit more exciting.

Find answers to the most frequently asked questions about PowerPoint Tips and Tricks for Business Presentations.


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