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In this course, author David Diskin lays out a practical framework for building and delivering business presentations in Microsoft PowerPoint, and covers tips and tricks for controlling elements in slide decks. This course demonstrates how to engage an audience, present data in meaningful ways, incorporate gestures, and manage question-and-answer sessions. The course also includes tips on creating photo slide shows and utilizing keyboard and mouse tricks.
Now that we've got the animation basics under our belt, we will make things a little more complex. We're going to animate our Sales chart in a neat way and then work on the Trivia template to build the suspense. To wrap up animation, we'll select the textbox and give it a little pep. Let's head to Slide # 16. With our balloon now animated, I'd like to make the R-9000's column rise to the top at the same time. We'll start by animating the entire chart. So let's select the chart and apply the same Fly In effect starting With Previous.
I'll hit Play to see how this turned out. You can see that they're happening at the same time, although remember that our balloons have a 4 second duration. I want you to recall that we can change how an object is animated by selecting it and clicking the Effect Options menu. Because we have a chart selected, we have some extra options that we didn't normally see. Right now the entire chart is animated as one object, but as I hover over the various options, we have quite a few different choices. Let's animate everything By Category.
I'll hit Play to see how this looks now. In the Animation Pane is a new line, a Chevron that corresponds to all of the individual animation steps as part of that chart. Every single line you see here is some element from the chart. If we remove the elements, we can keep just the animation that we want. In my case, the line for the R-9000. It's a little tricky to figure out which is the right one, and it may take some trial and error using the undo command. I happen to know that the first four and the last three are the ones we can delete.
After selecting each and pressing Delete key, let's play this again and see how it looks. There are my balloons and when they're done, there's my column. It looks like I just need to adjust the timing. Remember that I can select the animation object here and adjust the Duration and Delay, but I'd also like to point out that I can make the Animation Pane a little wider, and use the slider here to move things around. I want my column to appear at the same time as the balloons. So, I'll select it and choose With Previous. Now, let's adjust the timing a little bit.
I want it to take 2.8 seconds in Duration and want to give it a 1.2 second Delay. I only know this through a little bit of trial and error. Let's hit Play and see how it turns out. Now the two objects are animated at the same time with the right timing to make it look as if the balloons are pulling up the bar. I'd like you to know real quick that the same animation technique can be used to animate nearly anything in PowerPoint, including a SmartArt object. Now we'll animate the Trivia template in much the same way. Let's go to View and Slide Master View. On the left, we'll select the Trivia Layout and we can begin animating it.
We'll start by eliminating any existing animation. By selecting here, right-clicking, copying the effects to the layout and then right-clicking again and removing them. Remember that these were the animation steps given to it by the Slide Master here. With that out of the way, we can animate any individual object. Let's come out with something fun and eye-catching. We'll start with the Q in the Question. It's generally a good idea to animate everything in the order that you'd like it to appear. I'll select the Q, go to Animation and this time I'd like to use the Swivel affect.
We'll make it appear After Previous; that way it animates as soon as the slide begins. I'll select my text box, the question, and I'll make it fade in. But to build some suspense, let's right-click on the animation step and choose Effect Options. Here I can animate the text all at once, by word or by letter. I'll speed things up by giving it just a 1% delay. Again, this is something you might want to experiment with. We'll give it a 1 second duration and we're set.
Now, let's use the Animation Painter to take the same effects we've given the Q and the Question to the A and the Answer. I'll select the Q, hit Animation Painter just once and click on the A. Now, I'll select the Answer, hit Animation Painter and click on the Answer. Then I'll do the same with the commentary. However, I do want the commentary to appear automatically after the Answer does. So I'll select it from the Animation Pane and choose to Start it After Previous.
Remember that we want our Question and Answer to appear automatically after the Q and the A up here. So, let's change their starting as well. We'll choose With Previous for the text and the same down here. And because we don't want our A to appear right away, let's require a click to happen first. Let's recap. Immediately, the question will appear at the same time. The presenter will click, causing the A to appear at the same time as the Answer, and when both are done, we'll see the commentary.
Let's return to normal view, go find one of our Trivia Layouts and press Shift+F5 to see how it turned out. There's our Question and there's our Answer followed by the commentary. Let's finish the video by animating the textbox found in Slide 13. I simply want this to fly in from the right automatically. I'll select the textbox, choose Fly In, change the Effect Options>From Right, change the Start to After Previous, and then modify the Duration to 0.2 seconds.
Let's press Shift+F5, and there it is. The key here is to be subtle and generally quick so that the animation doesn't distract our audience from the speaker. Remove any unnecessary mouse clicks, keep it simple, and you're set. Now let's wrap up our slide design with some catchy intro music.
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