Start learning with our library of video tutorials taught by experts. Get started

PowerPoint 2010 Essential Training

Adding text to shapes


From:

PowerPoint 2010 Essential Training

with David Diskin

Video: Adding text to shapes

Shapes can also be used to hold text, nearly any shape. Let's try this twice, with our Star and with our arrow. Click on the arrow that's pointing to the Shop link from our Web site. Let's zoom in a little bit, so we can see better what's going on. With the shape selected, I can just start typing on my keyboard. I'm going to type "Buy." There is our text, but it's not quite right. Not only is it hard to see with white lettering, but it's also vertical, not what I wanted. Let's make a little adjustment in the way it behaves.
Expand all | Collapse all
  1. 4m 9s
    1. Welcome
      1m 8s
    2. What is PowerPoint?
      1m 50s
    3. Using the exercise files
      1m 11s
  2. 19m 17s
    1. Managing your presentations with Backstage
      4m 14s
    2. Using the Office Ribbon
      4m 57s
    3. Customizing the view
      3m 42s
    4. Customizing the Office Ribbon
      6m 24s
  3. 41m 41s
    1. Starting from scratch
      2m 19s
    2. Adding slides and content
      3m 24s
    3. Deleting slides and changing layouts
      2m 24s
    4. Rearranging slides
      1m 46s
    5. Saving time with Outline mode
      3m 51s
    6. Separating your show into sections
      5m 15s
    7. Adding photos and clip art
      5m 24s
    8. Spell-checking
      4m 6s
    9. Using the thesaurus
      1m 17s
    10. Saving a presentation
      4m 22s
    11. Applying a theme
      3m 59s
    12. Running the show
      3m 34s
  4. 42m 39s
    1. Using fonts and color
      7m 17s
    2. Adding bullets and list numbering
      2m 10s
    3. Changing text alignment
      2m 13s
    4. Using picture effects
      5m 54s
    5. Removing backgrounds from photos
      5m 52s
    6. Understanding slide masters
      3m 7s
    7. Changing slide backgrounds
      3m 17s
    8. Adding a logo to the background
      6m 18s
    9. Applying slide transitions
      4m 33s
    10. Saving the design template
      1m 58s
  5. 17m 10s
    1. Creating tables
      2m 2s
    2. Formatting tables
      3m 57s
    3. Pasting tables from Excel
      5m 1s
    4. Creating charts
      2m 16s
    5. Pasting charts from Excel
      3m 54s
  6. 24m 43s
    1. Adding shapes
      3m 0s
    2. Moving, resizing, formatting, and rotating shapes
      5m 14s
    3. Adding text to shapes
      2m 57s
    4. Adding text boxes
      3m 54s
    5. Working with layers (Send to Back and Send to Front)
      5m 17s
    6. Animating text, shapes, and other objects
      4m 21s
  7. 13m 10s
    1. Adding an audio clip
      3m 16s
    2. Adding video
      5m 7s
    3. Cropping video
      4m 47s
  8. 14m 27s
    1. Adding organizational charts
      4m 59s
    2. Adding cycle diagrams, Venn diagrams, and other diagrams
      9m 28s
  9. 26m 40s
    1. Printing a presentation
      5m 22s
    2. Adding speaker notes
      3m 3s
    3. Saving your presentation as a PDF
      3m 12s
    4. Presenting on another laptop (packaging)
      4m 28s
    5. Broadcasting on the web
      3m 52s
    6. Saving as a video
      3m 24s
    7. Using web apps through SharePoint
      3m 19s
  10. 36s
    1. Goodbye
      36s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
PowerPoint 2010 Essential Training
3h 24m Beginner Jun 17, 2010

Viewers: in countries Watching now:

In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.

Topics include:
  • Using the Office 2010 Backstage View
  • Using and customizing the Office 2010 ribbon
  • Starting a presentation from scratch
  • Applying slide layouts for consistency
  • Rearranging slides
  • Running a presentation for an audience
  • Formatting with font, color, bullets, and alignment
  • Adding and customizing photos, clip art, shapes, audio, and video
  • Applying picture effects such as background removal, brightness, and color effects
  • Modifying slide masters
  • Adding a logo to the background
  • Adding and customizing tables, charts, diagrams, and data from Excel
  • Printing a presentation
  • Sharing a presentation with others through video, the web, SharePoint, and PDF
Subjects:
Business Presentations Computer Skills (Windows) Teacher Tools Education Student Tools
Software:
PowerPoint
Author:
David Diskin

Adding text to shapes

Shapes can also be used to hold text, nearly any shape. Let's try this twice, with our Star and with our arrow. Click on the arrow that's pointing to the Shop link from our Web site. Let's zoom in a little bit, so we can see better what's going on. With the shape selected, I can just start typing on my keyboard. I'm going to type "Buy." There is our text, but it's not quite right. Not only is it hard to see with white lettering, but it's also vertical, not what I wanted. Let's make a little adjustment in the way it behaves.

From the Drawing tools : Format Tab, I'm going to click on the WordArt Styles Action button. This pulls up the Format Text Effects and from Text Box, I'm going to change the Text direction. Instead of Horizontal, I'll choose Rotate. I click close and our text is already looking better. But I do want to change the color. So I'll select he boundary of the object, and here under Text Fill, pull it down, and try a color like black. While I'm at it, I might even go Home and change the font itself.

I could even make it a little larger. Don't forget that we can resize our Text Box if we ever need to. About that star, let's go ahead and select it, and add some text to it. We'll type "Fun!" You can see we've got the same problem, but we're going to fix it in a different way. From the same Dialog Box as before, that is the Drawing Tools > Format > WordArt Styles, and in the Action button, I'm going to disable Automatic Text Wrapping. Here you'll see the check box, Wrap text in shape.

By turning that off and hitting Close, our problem is solved. Since text can be added to any shape, we can use it to create some great effects. Let's head to Slide # 14, our pie chart. We'll zoom back, and now I'm going to insert a new rounded rectangle shape. From the Home Tab, I'll click on the Rounded Rectangle, and right about here in the lower left-hand corner, I'm going to click and hold, drag, and then let go. With the shape still selected, I'm going to type "What's Your Favorite?" with a question mark.

I'll select the boundary of the text box. Using the Home tab, I'll adjust the font, the font size, a little bold, and I'm going to emphasize the word "Your" by putting it in italics. Finally, I'll return to Drawing tool's Format, where I'll change the Shape Fill to a more appropriate color, change the outline, and maybe even add a little bit of gradient. We're set. I'm going to press Shift+F5 to see how this looks.

So that was pretty straightforward. You can click Shape, type, and you're done. There are more options that you can use to control things like Margins and Columns, and a few other techniques, but we'll save those for another video. For now, let's head on to text boxes.

Find answers to the most frequently asked questions about PowerPoint 2010 Essential Training.


Expand all | Collapse all
Please wait...
Q: How can I insert a PowerPoint presentation into a website?
A: PowerPoint 2010 presentations can be converted to HTML, by choosing “Save and Send” from Backstage View (the File menu). Then choose “Save to Web” followed by “Publish Slides”.  PowerPoint will save an HTML page that can be added to your site, as well as a folder of assets including slides, graphics, notes, etc. Both the HTML file and the assets folder must be uploaded to your remote site. Alternative solutions include converting the PowerPoint presentation to Flash, using Adobe Connect or a similar utility, or exporting to PDF and embedding the PDF on your site.  Check out the "Broadcasting on the web" video in PowerPoint 2010 Essential Training for more information.

The capability to “Save as HTML” has been removed from PowerPoint 2010 (although you can still invoke it using VBA if you are familiar with writing code).

However, PowerPoint 2010 gives us four alternatives which you may prefer.  Here’s a description of each and how you can use them:

Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else.  If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website.  It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included. Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010.  Once uploaded, you can provide a public link to the presentation file which can then be added to your website.  The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it. Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions. PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file.  PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely.  The PPSX file can be uploaded to your website, and linked to.  Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation. The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.

Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked