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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
Shapes can also be used to hold text, nearly any shape. Let's try this twice, with our Star and with our arrow. Click on the arrow that's pointing to the Shop link from our Web site. Let's zoom in a little bit, so we can see better what's going on. With the shape selected, I can just start typing on my keyboard. I'm going to type "Buy." There is our text, but it's not quite right. Not only is it hard to see with white lettering, but it's also vertical, not what I wanted. Let's make a little adjustment in the way it behaves.
From the Drawing tools : Format Tab, I'm going to click on the WordArt Styles Action button. This pulls up the Format Text Effects and from Text Box, I'm going to change the Text direction. Instead of Horizontal, I'll choose Rotate. I click close and our text is already looking better. But I do want to change the color. So I'll select he boundary of the object, and here under Text Fill, pull it down, and try a color like black. While I'm at it, I might even go Home and change the font itself.
I could even make it a little larger. Don't forget that we can resize our Text Box if we ever need to. About that star, let's go ahead and select it, and add some text to it. We'll type "Fun!" You can see we've got the same problem, but we're going to fix it in a different way. From the same Dialog Box as before, that is the Drawing Tools > Format > WordArt Styles, and in the Action button, I'm going to disable Automatic Text Wrapping. Here you'll see the check box, Wrap text in shape.
By turning that off and hitting Close, our problem is solved. Since text can be added to any shape, we can use it to create some great effects. Let's head to Slide # 14, our pie chart. We'll zoom back, and now I'm going to insert a new rounded rectangle shape. From the Home Tab, I'll click on the Rounded Rectangle, and right about here in the lower left-hand corner, I'm going to click and hold, drag, and then let go. With the shape still selected, I'm going to type "What's Your Favorite?" with a question mark.
I'll select the boundary of the text box. Using the Home tab, I'll adjust the font, the font size, a little bold, and I'm going to emphasize the word "Your" by putting it in italics. Finally, I'll return to Drawing tool's Format, where I'll change the Shape Fill to a more appropriate color, change the outline, and maybe even add a little bit of gradient. We're set. I'm going to press Shift+F5 to see how this looks.
So that was pretty straightforward. You can click Shape, type, and you're done. There are more options that you can use to control things like Margins and Columns, and a few other techniques, but we'll save those for another video. For now, let's head on to text boxes.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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