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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
So what is a text box? Honestly, it's just a rectangular shape with no background and no outline. Yeah, in fact, you've been typing into text boxes all along Those placeholders where you've added things like a title and bullets were text boxes. There's really nothing special about a text box, except for its formatting. So why does it get its own video? Because it's the concept that's important. With text boxes, you can add your own text anywhere on the slide, annotating graphics or charts, or just throwing in some additional information.
Let's go to Slide # 15 to show you what I mean. In the third quarter, a major wholesaler picked up one of our lines of olive oils and Sales skyrocketed. I want to show that on our table. Let's move our table up a few notches to make room for a new text box that's going to appear underneath. Now, I'll click the text box tool found here under the Home Tab. I'll position my mouse right about here, underneath quarter three. I'll click, and now I'll start to type.
There's our text box. While I'm at it, I'm going to add a simple arrow pointing upwards, just like that. Remember that we can adjust these, things like the Width, the Color, the Position. I might click back to my New Wholesaler Added. Change the font, make it bold, use my arrow keys to position it exactly where I want it to go. I'll select that arrow, return to Drawing Tools > Format and change the style.
All right, now here's something fun to try: In slide number 17, we're going to try doctoring up the photo using a text box. I'm going to add a new text box right about here, and type in one of the flavors of our olive oil, Mandarin. Select in the frame, I'll choose a new font, and then I will rotate our text box 90 degrees using the green handle. I'll drag the new text box into position, right about there, and then make it a little bit larger.
We've now faked the label on top of our bottle of olive oil. There's a shortcut key I'd like to share with you. It's Ctrl+D. Ctrl+D takes the selected object and duplicates it, hence the D. So with our Mandarin text box selected, I'm going to hit Ctrl+D and then drag the new one into the new position. I'll repeat this a few more times, one for each bottle of Olive Oil. And to maintain the perspective of the different bottles getting smaller, I'll make each one a little bit smaller, and then use my arrow keys to fine-tune the placement on the bottle.
I'll wrap this up by changing the product names and changing the text box color to white, so we can read what it says. So there you go. text boxes, anywhere you want them with rotation, font size and just about any other setting you can think of. Simple and easy.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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