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Adding speaker notes

From: PowerPoint 2010 Essential Training

Video: Adding speaker notes

Speaker notes are lifesavers for the busy presenter. Few people have the skill or time to memorize everything they're going to say and get it perfect, but speaker notes allow us to write ourselves notes per slide and have them appear to us, either on paper or on the screen during our presentation. First, let's add some speaker notes. In our first slide, I want to remind myself of a few things. I want to introduce myself, make sure I've got all the handouts dispersed, check the lighting of the room, thank the caterers and take attendance of everybody that's there.

Adding speaker notes

Speaker notes are lifesavers for the busy presenter. Few people have the skill or time to memorize everything they're going to say and get it perfect, but speaker notes allow us to write ourselves notes per slide and have them appear to us, either on paper or on the screen during our presentation. First, let's add some speaker notes. In our first slide, I want to remind myself of a few things. I want to introduce myself, make sure I've got all the handouts dispersed, check the lighting of the room, thank the caterers and take attendance of everybody that's there.

Let's go to slide number 1, and I'm going to expand the Speaker Notes area. You can see here there is a horizontal bar that I can click and grab onto and expand up and down. To add a speaker note, all I do is click here. It doesn't have to look pretty. It just needs to be enough to remind us what to do and say. As for where it appears, let me tell you first where it doesn't appear. The audience is never going to see this. Let me enter some text, and I'll show you.

I've entered some Speaker Notes, and if I press Shift+F5 to see the presentation like the audience will, there is no Speaker Notes to be found. Where it does appear is on the printed version of our handouts for the speaker. When I go Backstage and choose to Print, I am going to change the print what's called Notes Pages. These are Speaker Notes. As you can see in Print Preview, we get one slide per page. The Speaker Notes appear underneath the slide itself. When we return back to our slide, I'd like to show you that we can also control formatting, just like we would in any other part of PowerPoint.

I can select the text and turn on bullets, make things italic or bold, or control stuff individually. I can even space things out manually if I want to, or select text and change the paragraph alignment and spacing. Some of the formatting won't show; for example, if I select text and make it larger, I don't see it here. But when I go back to print this, it definitely does take effect.

There is another place that our notes appear called Presenter View. We are going to save that for another course. As you can see, this is a great tool to remind yourself or your speaker about any big and little notes that pertain to each slide. You can also use it to write down what's coming next, a leave-in note if you will, so the speaker can more gracefully segue into the next slide. I've even seen it used with estimated times marked down on each slide so the presentation stays on pace. Use it to spell out those hard to pronounce names or remind you of who to thank for a job well done.

You can even use it to write down additional speaking points that don't belong on the slide, but you might need to reference them if the audience asks. Either way, making use of Speaker Notes can make you a much more powerful presenter.

Show transcript

This video is part of

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PowerPoint 2010 Essential Training

53 video lessons · 50429 viewers

David Diskin
Author

 
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  1. 4m 9s
    1. Welcome
      1m 8s
    2. What is PowerPoint?
      1m 50s
    3. Using the exercise files
      1m 11s
  2. 19m 17s
    1. Managing your presentations with Backstage
      4m 14s
    2. Using the Office Ribbon
      4m 57s
    3. Customizing the view
      3m 42s
    4. Customizing the Office Ribbon
      6m 24s
  3. 41m 41s
    1. Starting from scratch
      2m 19s
    2. Adding slides and content
      3m 24s
    3. Deleting slides and changing layouts
      2m 24s
    4. Rearranging slides
      1m 46s
    5. Saving time with Outline mode
      3m 51s
    6. Separating your show into sections
      5m 15s
    7. Adding photos and clip art
      5m 24s
    8. Spell-checking
      4m 6s
    9. Using the thesaurus
      1m 17s
    10. Saving a presentation
      4m 22s
    11. Applying a theme
      3m 59s
    12. Running the show
      3m 34s
  4. 42m 39s
    1. Using fonts and color
      7m 17s
    2. Adding bullets and list numbering
      2m 10s
    3. Changing text alignment
      2m 13s
    4. Using picture effects
      5m 54s
    5. Removing backgrounds from photos
      5m 52s
    6. Understanding slide masters
      3m 7s
    7. Changing slide backgrounds
      3m 17s
    8. Adding a logo to the background
      6m 18s
    9. Applying slide transitions
      4m 33s
    10. Saving the design template
      1m 58s
  5. 17m 10s
    1. Creating tables
      2m 2s
    2. Formatting tables
      3m 57s
    3. Pasting tables from Excel
      5m 1s
    4. Creating charts
      2m 16s
    5. Pasting charts from Excel
      3m 54s
  6. 24m 43s
    1. Adding shapes
      3m 0s
    2. Moving, resizing, formatting, and rotating shapes
      5m 14s
    3. Adding text to shapes
      2m 57s
    4. Adding text boxes
      3m 54s
    5. Working with layers (Send to Back and Send to Front)
      5m 17s
    6. Animating text, shapes, and other objects
      4m 21s
  7. 13m 10s
    1. Adding an audio clip
      3m 16s
    2. Adding video
      5m 7s
    3. Cropping video
      4m 47s
  8. 14m 27s
    1. Adding organizational charts
      4m 59s
    2. Adding cycle diagrams, Venn diagrams, and other diagrams
      9m 28s
  9. 26m 40s
    1. Printing a presentation
      5m 22s
    2. Adding speaker notes
      3m 3s
    3. Saving your presentation as a PDF
      3m 12s
    4. Presenting on another laptop (packaging)
      4m 28s
    5. Broadcasting on the web
      3m 52s
    6. Saving as a video
      3m 24s
    7. Using web apps through SharePoint
      3m 19s
  10. 36s
    1. Goodbye
      36s

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