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Speaker notes are lifesavers for the busy presenter. Few people have the skill or time to memorize everything they're going to say and get it perfect, but speaker notes allow us to write ourselves notes per slide and have them appear to us, either on paper or on the screen during our presentation. First, let's add some speaker notes. In our first slide, I want to remind myself of a few things. I want to introduce myself, make sure I've got all the handouts dispersed, check the lighting of the room, thank the caterers and take attendance of everybody that's there.
Let's go to slide number 1, and I'm going to expand the Speaker Notes area. You can see here there is a horizontal bar that I can click and grab onto and expand up and down. To add a speaker note, all I do is click here. It doesn't have to look pretty. It just needs to be enough to remind us what to do and say. As for where it appears, let me tell you first where it doesn't appear. The audience is never going to see this. Let me enter some text, and I'll show you.
I've entered some Speaker Notes, and if I press Shift+F5 to see the presentation like the audience will, there is no Speaker Notes to be found. Where it does appear is on the printed version of our handouts for the speaker. When I go Backstage and choose to Print, I am going to change the print what's called Notes Pages. These are Speaker Notes. As you can see in Print Preview, we get one slide per page. The Speaker Notes appear underneath the slide itself. When we return back to our slide, I'd like to show you that we can also control formatting, just like we would in any other part of PowerPoint.
I can select the text and turn on bullets, make things italic or bold, or control stuff individually. I can even space things out manually if I want to, or select text and change the paragraph alignment and spacing. Some of the formatting won't show; for example, if I select text and make it larger, I don't see it here. But when I go back to print this, it definitely does take effect.
There is another place that our notes appear called Presenter View. We are going to save that for another course. As you can see, this is a great tool to remind yourself or your speaker about any big and little notes that pertain to each slide. You can also use it to write down what's coming next, a leave-in note if you will, so the speaker can more gracefully segue into the next slide. I've even seen it used with estimated times marked down on each slide so the presentation stays on pace. Use it to spell out those hard to pronounce names or remind you of who to thank for a job well done.
You can even use it to write down additional speaking points that don't belong on the slide, but you might need to reference them if the audience asks. Either way, making use of Speaker Notes can make you a much more powerful presenter.
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