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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
So, the block of clay is before us and all we have to do is choose aloud our presentation. We started from a completely new file, with nothing but a Click to add title placeholder atop a Click to add subtitle one. Let's start chiseling. Using your mouse, click on the top placeholder that says Click to add title. The text disappears, and now you can use your keyboard to type. Go ahead and enter the name of your presentation. Keep it short. When you're done typing, don't press Enter like you would in Excel or Word; instead, just use your mouse again, this time clicking on the subtitle placeholder below.
Here you can add your subtitle, a catchy name or maybe even your name and date. We'll talk about colors and fonts in the next video. For now, let's add a second slide. From the Home tab of the Ribbon, pull down the New Slide menu. Be careful not to click on the New Slide button just above. This will create a new slide without asking you what layout you want to use. The menu reveals a variety of slide layouts. These are pre-created, using placeholders like the ones you've just typed into, to give you a variety of ways to present information on the slide.
Let's insert a slide with a title and content. If you look to the left, you'll see two thumbnails: our original slide one, and our new empty slide two. Click on the upper placeholder, add a title, and then place your cursor in the lower placeholder where it says Click to add text. This particular placeholder is already formatted with bullets. Let's use them. Type a few words, then press Enter to start a new bullet.
Repeat the process as many times as you need to add each bullet. Just a quick suggestion: Bullets should rarely have complete sentences; instead, use brief phrases. Let's add another slide, this time with a more complex layout. Again, I'll pull down the New Slide menu, and I'll choose the Comparison layout option. Notice it appears as slide number three on the left, and that it has a two-column layout with a header for each column.
Let's get some text in each of these five placeholders. Notice how you can click on the thumbnails of each slide on the left to view that slide and edit it. You can edit your text at any time by using your mouse to click on the text box and your keyboard to correct. We can repeat the process I showed you to add as many slides as necessary. How many slides are necessary? There's never an answer for that. But if you suspect that you've got too much content, then you probably do. Time to trim it down. So now, our timeless statue is starting to take shape.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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