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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
While we're modifying our Slide Master, we're going to slap our logo on there to establish our company branding on every slide. We've inserted photos before, and this process is going to be exactly the same. In fact, the only difference is that we're going to be editing the Slide Master. You recall that I can edit the Slide Master by choosing the View tab, and then clicking on Slide Master. I'll confirm that I have the very first Slide Master selected. And then, from the Insert tab, I'll choose Picture.
From our Assets folder, scan around and look for the TwoTrees-RoundedGreenLogo. Select it and insert it, and there it is. Notice how it appears in the same position on every single layout used in the Slide Master. When I move it, it moves on every single layout. I'm going to go ahead and move it to the lower right-hand corner, right about there. I think it needs to be just a little bit smaller, so I'll use the corner handles to resize it.
Let me zoom in and show you something. Do you notice the white edges around the rounded edges of our logo? That's typical for a logo. We don't want it there. We want it to show the background behind the logo. Remember, the background removal tool. We can use that again here. With my logo selected, I'll use the Picture tools Format tab to select Remove Background. Remember, in this process, I'm selecting the region that I want to keep, which in this case is everything.
Then I'll use the Mark Areas to Keep tool, and I'll create a very long line across almost the entire logo. That gets pretty much everything except for some letters, and I think I'm done. I'll click on Keep Changes. Now I have the logo I want without the white around the edges. At this point, with my logo selected to make it look a little bit nicer, I'm going to select it, choose Picture tools Format.
Under Picture Effects, there are two features that might work here: a Shadow, to make it look, for example, like that, or a Glow. I'll hit Undo Ctrl+Z, and choose Picture Effects > Glow, maybe some purple. Let's zoom away and see how the entire slide looks. Not bad. Finally, to make the Slide Master really stand out, I'm going to add one more graphic. Do you remember that other background that we looked at that was just a little too busy, Background 1? Let's go ahead and add this in. It's too big, yes, and it covers everything up, but we're just getting started.
First, I'm going to use the cropping tool. I'm going to crop out about half of this picture. Notice the new shape is more of a horizontal stripe. You'll recall that our slide background has a Wave theme going through it. I'm going to apply that Wave theme to this current stripe that I've got selected and cropped. From the Crop menu, I'll pull it down and choose Crop to Shape, and one of these shapes happens to be a Wave, which I'll select, so I can see the results.
Here is my new wave background. With my arrow keys or the mouse, I'm going to bring this to the very bottom of our slide, right about there. With my photo still selected, from the Picture tools Format tab, I'm going to click on Send to Back to put it behind the logo and any text that might be there. To finish it off, under Picture Effects, I'm going to add a little bit of a dhadow. There is my new Slide Master. You can see how it's affected every single layout in that Slide Master.
I'll hit Close Master View, and now I can see how this looks overall, with actual content for my presentation. A few things need a little adjusting, but for the most part there has been a significant step forward in the format of my presentation. Also take note that other slide masters remain unaffected. If you happened to notice Slide 8, where we have hands that look like they're now floating around, don't worry, because remember that the presentation slide ends right here. Imagine a horizontal line going across.
In fact, just make sure, we can click on Slide Show, and view show From the Current Slide. There it is. I'll press Escape to return back to Edit mode. We're almost done, but I want to make one more minor adjustment, something that I didn't quite notice until I ran this presentation fullscreen. If I zoom in to the lower right-hand corner, I can see that there is a little bit of artifact where the background shines through the logo.
This is an effect caused by the background removal tool that I showed you earlier. Unfortunately, it was little too aggressive and removed a little bit of my lettering. We're going to go ahead and fix that, real quick. From the View tab, I'm going to go back to my Slide Master, back up to the Slide Master itself, and here is that logo. I select it. Choose Picture Tools Format and Remove Background again. Notice how it brings us exactly back to where we were before.
I can continue to mark new areas to Keep, or Remove, or Delete Marks that I've already created. Let's try adding a new one right across these letters. That looks like it took care of it. I'm going to go ahead and Keep these Changes, and I'm all wrapped up. There were a lot of little steps in this video that brought together what we've learned from past videos, including some new stuff like Send to back, which I will discuss again a little later. When you start to customize your next Slide Master, I hope you put some creativity into it, like I've shown here, and have fun with it.
But never forget two things: that your audience must be able to read your content, and that the design you use must never distract your audience, confuse them, or in any way lead them away from your goal.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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