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In PowerPoint 2010 Essential Training, author David Diskin demonstrates how to engage an audience with images, video, sound, charts, and diagrams in professional presentations. The course also covers a variety of methods to share presentations with others, and provides comprehensive tutorials on how to design presentations that successfully deliver a quality message. Exercise files accompany the course.
Slideshows are all about the Bullets and Numbered Lists. We need to know how to turn them on and off and customize them at will. Before I get started, I want to make one quick point. Use bullets when the order of the items of the list doesn't matter, like your shopping list. And use numbers when the items are in a specific required order, like a process or recipe. And don't use either one when you're dealing with just one item. Let's start with slide number two, Introductions, where instead of Bullets we're going to change this to a Numbered List.
We'll click on the boundary of the Text box and press the Numbered List Icon, found in the Home tab of the Ribbon in the Paragraph Group. Notice that this is a toggle. I can toggle back and forth between regular Bullets and a Numbered List. In fact, if I click it again, it goes away completely. So there's a Numbered List, and Numbered Lists behave exactly to expect in Microsoft Word or any other program. If I bring my cursor to the end of the word "name," press Enter, a new number is created and all the others are pushed down.
Let's look at Slide number 3, our Endorsement. Bullets don't serve this slide very well. We should remove them. So I'll click on the boundary of the text box and click on the Bullets Icon to turn off the bullets. Also, notice that both of these icons, Bullets and Numbers, give us a pulldown gallery of choices. We can even customize these choices if we want. But for now, let's just go ahead and eliminate the Bullets from the Slide. Let's look at slide number 9. This slide suffers from the same problem as the other.
It should not have any bullets at all. So one more time. I'll click into the text box, click the boundary and then remove the bullets by clicking on the Bullet Icon. Switching Bullets for Numbers, or Numbers for Bullets, or ditching both and having nothing is as easy as toggling your choice from the Ribbon. Both Bullets and Numbers can be customized further in terms of Size, Symbols, Color, Line-spacing, Indenting and more. But we'll save that for another course.
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Create a Video – This feature converts your presentation into a .WMV file (video) which you can then upload to your own website, YouTube, Facebook, or just about anywhere else. If you upload it to a site like YouTube which permits embedding, you can then copy-and-paste the embed code directly into your own website. It will play when users click the Play button, much like you’ve probably seen on blogs and other websites. This feature includes your voice narration, slide advance timings, and video that you may have included.
Save to Web – This feature uploads your presentation to SkyDrive, a free file-hosting service by Microsoft that you can use for collaboration. You’ll need a Windows Live account first, but once you log in you can create folders and upload files directly from within PowerPoint 2010. Once uploaded, you can provide a public link to the presentation file which can then be added to your website. The presentation will open in visitors’ browsers with forward and back buttons, and they do not need a Windows Live account to view it.
Create PDF/XPS Document – By saving your presentation as a PDF, you can upload the PDF to your website and link to it. Most users will be able to load and watch the PDF presentation, and can advance slides manually. Note that this feature does not permit video, sound, animation, or transitions.
PowerPoint Viewer - A fourth option is to save your presentation as a Show (you’ll find this under the “Save As” menu) which creates a PPSX file. PowerPoint Shows are just like regular presentation files, except PowerPoint opens up in presentation mode to the first slide, and when finished it closes completely. The PPSX file can be uploaded to your website, and linked to. Users with PowerPoint 2007 or later will be able to open the presentation and watch it. For users without PowerPoint 2007 or later, you can provide a second link to the free Microsoft PowerPoint Viewer which they can then install on any Windows machine and watch your presentation.
The first three options discussed above can be started by choosing “Save and Send” from Backstage View (the File menu). Then choose the appropriate option based on your preference.
Note that if your organization has a SharePoint server, and your audience is limited to those with access to SharePoint, you may choose to “Save to SharePoint” instead for an easy, feature-rich solution.
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