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This chapter is all about multimedia, audio and video, and bringing it into your presentations. PowerPoint 2010 gives us exciting new ways to add and control multimedia content. Let's start withaudio. There are a few musicians at Two Trees Olive Oil, and they've jazzed up a soundtrack to play during the introduction slide of our presentation. We're going to repeat that groove on slide number 1 until we're ready to start our meeting. From the Insert tab on the Ribbon, on the far right, I'm going to choose Audio.
Pull down the menu, and choose Audio from File. We'll navigate to our Exercise Files, and in the Assets folder, you're going to find the Jazzy Groove. We'll select it and Insert it. When the Media has been added, you'll see the silhouette of a speaker. We can move this anywhere, and in a minute, we're going to hide it. But for now you know that you can select it and click Play - (Music playing.) - to play that Media.
If we press Shift+F5, the icon is visible, but the sound doesn't start immediately; instead, just like in Preview mode, you take your mouse, hover over and click Play. (Music playing.) I'll press Escape to return back to my Edit mode. I want to modify the behavior of this media. I want to hide the icon and configure it so that it automatically plays when the presentation starts, and doesn't stop until I go on to the next slide. I want it to loop until I go to slide number two.
So with my Media icon selected, I click on the Playback tab, and start adjusting the settings. For example, I can drop the Volume. We'll go Medium. I can Hide the icon, start it Automatically, and Loop it until it Stopped. Notice I also have options to control the Fade In and Fade Out; for example, I can take five seconds to fade all the way up to full volume, and then fade all the way down to no volume.
These options I'll show you later when we talk about video. For now, let's go ahead and press Shift+F5, now that we've changed our Audio Options. (Music playing) As soon as I click to move on to the next slide, the audio stops.
Remember that you can use Audio to include music, pre-record narration, voiceovers, or maybe even a testimonial from a customer. If you have a professionally created radio commercial, throw that in, too. One hiccup that you're likely to encounter, though, is with copy-protected media. If you've purchased an audio file online, such as a song, it may be in a format that's incompatible with PowerPoint. It all depends on the format that your online store has sold you. A final tip about Audio, which also applies to Video: Make sure that your speakers are powerful enough for the room and audience that you're presenting to.
Nothing says unprepared like tiny little speakers in a big giant room.
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