IntroductionWelcome| 00:03 | Hi! I'm David Diskin, Certified
Master of Microsoft Office.
| | 00:07 | Welcome to Microsoft
PowerPoint 2010 Essential Training!
| | 00:11 | This course is for all users, those
brand-new to PowerPoint, and those who have
| | 00:15 | experience with this version and other ones.
| | 00:18 | Basically, there is something here for everyone.
| | 00:21 | Let's take a glimpse of what
I'll be covering in this course.
| | 00:24 | For starters, we'll create a
presentation from scratch, adding slides, bullets,
| | 00:28 | and photos to help convey your idea.
| | 00:31 | I'll show you how to use the built-in
themes, diagrams and photo effects to
| | 00:35 | create professional-looking
presentations with a very little effort.
| | 00:39 | Then I'll cover animating your slides
and providing transitions between them
| | 00:42 | that will add a touch of
class to your presentation.
| | 00:45 | You'll see how you can import video and
easily trim it down to just the segments
| | 00:49 | you want, add fades and control volume.
| | 00:52 | Then I'll demonstrate sharing your work with
others, over the Web, on DVD, and on paper.
| | 00:56 | Through all of this, I'll give you
timesaving shortcuts and provide a
| | 01:00 | little expert advice.
| | 01:01 | So, get comfortable, grab your
beverage of choice, and come with me as I show
| | 01:05 | you the essentials of Microsoft PowerPoint 2010.
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| What is PowerPoint?| 00:00 | Before we dive in, I want to
give you a chance to understand what
| | 00:03 | Microsoft PowerPoint is.
| | 00:05 | If you've already got some experience
with PowerPoint, in whatever version, then
| | 00:08 | you might skip this little video.
| | 00:10 | PowerPoint, for over 20 years, is the
ubiquitous tool to aid speakers during a
| | 00:14 | presentation in front of a live audience.
| | 00:17 | As a user, you create slides, a
reference to the 35-millimeter slides and
| | 00:22 | projectors from yesteryear.
| | 00:24 | You add text, graphics, photos, and
even video to these slides, and use them to
| | 00:28 | help present your idea to the audience.
| | 00:31 | Armed with your laptop and perhaps a
remote control, you can become a dynamic
| | 00:35 | speaker with PowerPoint,
illustrating your ideas on a screen behind you.
| | 00:38 | Of course, PowerPoint has grown
beyond that 35-millimeter reference.
| | 00:43 | Today's PowerPoint lets you save your
presentations to the Web, broadcasting
| | 00:47 | them to the audiences around the Internet.
| | 00:49 | You can convert your presentation to a
variety of formats, sharing them with others.
| | 00:53 | You can save it as video, PDF, and even HTML.
| | 00:57 | You can even upload your file to
YouTube, complete with your voiceover
| | 01:00 | narrations, animations, and
any video you've embedded.
| | 01:03 | Because PowerPoint is part of the
Microsoft Office system, it allows interaction
| | 01:07 | between other Office applications;
| | 01:09 | for example, spreadsheets you create
in Excel can be copy and pasted into
| | 01:13 | a PowerPoint slide.
| | 01:15 | The interface that you use for Word,
including tools like Spellcheck and
| | 01:18 | Language Translation are available
in PowerPoint and work the same way.
| | 01:22 | So what isn't PowerPoint?
| | 01:24 | Although PowerPoint does offer easy-to-
use and somewhat powerful graphics tools,
| | 01:28 | it's not a replacement for a
professional graphics suite and should not be used
| | 01:31 | to print high-resolution images.
| | 01:33 | It's also not a full-featured video
editor, though you can use it to import
| | 01:37 | video and make minor changes like trim and fade.
| | 01:40 | But for all the things that
PowerPoint is, I think you'll agree that it's a
| | 01:44 | fantastic tool for anyone that
needs to pass information on to others.
| | 01:48 | So, let's start learning how to use it.
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| Using the exercise files| 00:00 | To help you follow along on your
own computer, I've saved my work for
| | 00:03 | each chapter in video.
| | 00:04 | Whenever an exercise file is available
for a video, you'll see a yellow overlay
| | 00:08 | at the bottom of the screen that
indicates the location and name of the
| | 00:11 | exercise file, like this.
| | 00:14 | If I've worked with other files, such
as photos, video, or Excel spreadsheets,
| | 00:18 | I've collected those together for
you in a special folder called Assets.
| | 00:22 | Here on my desktop, you'll see my
Exercise Files folder, and inside, one folder
| | 00:27 | for each chapter of the course.
| | 00:28 | Here is that Assets folder I mentioned
earlier, and you can see all sorts of
| | 00:32 | supplemental files that I've
used to enhance my presentation:
| | 00:35 | photos, Word documents
and more. Two quick notes.
| | 00:39 | All of the exercise files are
meant to work with PowerPoint 2010.
| | 00:42 | If you're using a different version,
some files may not work properly.
| | 00:47 | In the interest of making the files a
quick download, the video that we use in
| | 00:50 | some chapters has been saved at a lower quality.
| | 00:53 | All of these files are available to
lynda.com's premium subscribers, and to
| | 00:57 | those who've purchased the DVD.
| | 00:59 | If you aren't a subscriber or
don't have the DVD, don't worry.
| | 01:02 | You can still enjoy the videos.
| | 01:04 | But if you've got the exercise files,
I suggest you download them on your
| | 01:07 | computer and place them onto
your desktop for easy access.
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1. Understanding the PowerPoint 2010 InterfaceManaging your presentations with Backstage| 00:00 | Whenever we want to manage our
presentation, we head Backstage.
| | 00:04 | This new feature of Microsoft Office
2010 replaces what you no doubt recall as
| | 00:09 | the File menu, from Office
2003, or the Office menu from 2007.
| | 00:14 | Going Backstage allows us to save
and open presentations, start a new
| | 00:18 | presentation, review information
about our current presentation, share our
| | 00:23 | presentation with others and much more.
| | 00:25 | With PowerPoint open and no specific
presentation loaded, let's head Backstage.
| | 00:30 | You'll see that PowerPoint brings us
straight to our recent presentations and folders.
| | 00:36 | From here, we have quick,
easy access to our recent work.
| | 00:39 | Notice we can even pin a file or a folder, so
that it stays on the Recent list indefinitely.
| | 00:48 | I can click the New tab on the left
and either create a Blank presentation or
| | 00:52 | choose from a variety of templates
that Microsoft has created for us.
| | 00:55 | We'll talk about these features in Chapter_02.
| | 00:58 | For now, let's go ahead and
open our Chapter_01 sample file.
| | 01:02 | I'm going to click on Open, open up my
Exercise Files and in Chapter_01, here is
| | 01:10 | our New Employee Orientation.
| | 01:13 | By the way, we'll use the same
sample file through all of Chapter_01.
| | 01:17 | Now that we have a file open,
let's head Backstage one more time.
| | 01:21 | You'll see this time we're taken
to the Info tab, rather than Recent.
| | 01:25 | And we can see details about our
current presentation such as the file size,
| | 01:29 | who has worked on it and even
review potential security issues, and
| | 01:33 | accessibility issues.
| | 01:34 | If I click on the Print tab, I get a
large print preview on the right along with
| | 01:39 | my basic Print Options.
| | 01:41 | We'll talk more about printing in Chapter_11,
| | 01:42 | but check out how
interactive this print preview is.
| | 01:49 | As I make modifications to the settings,
the print preview immediately adjusts.
| | 01:56 | This is true. What you see is what you get.
Because it's right here on the Print tab,
| | 02:00 | It's very easy to use.
| | 02:01 | Under Save & Send, we can save the file
or share with others in a variety of ways.
| | 02:06 | For example, I can send this file using e-mail.
| | 02:09 | This will save the file and open
up an e-mail using my default e-mail
| | 02:12 | client, such as Outlook.
| | 02:14 | The file will be attached
automatically, and all I have to do is enter in a
| | 02:18 | Subject, Body and Recipient's E-mail address.
| | 02:21 | I can save the file as HTML, save it
to a SharePoint Server, broadcast it to
| | 02:25 | others using the Internet or publish them.
| | 02:27 | I can also change the File Type.
| | 02:29 | I can save this as an
earlier version of PowerPoint.
| | 02:32 | I can save this as a PDF, create a video out
of it, or package everything up ready for a CD.
| | 02:38 | I can click on either of these options,
and the right-hand side of the screen
| | 02:41 | shows me more information about that
particular option, a little bit of help and
| | 02:45 | a button to make it happen.
| | 02:46 | Under Help, you can access how-to
articles, an online community of
| | 02:50 | PowerPoint, users and more.
| | 02:52 | You'll also what version of
PowerPoint you're running and information about
| | 02:55 | your product activation.
| | 02:57 | Finally, notice that you can
personalize PowerPoint 2010 through the Options
| | 03:01 | command found at the
bottom of the Backstage menu.
| | 03:05 | Here you can modify some
general settings, such as Live Preview.
| | 03:08 | You might turn this off if your
graphics card can't handle Live Preview.
| | 03:12 | You can tell PowerPoint your name and
initials, which are automatically saved
| | 03:15 | with each file you create.
| | 03:17 | You can modify Proofing Settings, including
the AutoCorrect options, Spellcheck and more.
| | 03:23 | You can change the default Save format
and the location where files are saved.
| | 03:28 | You can change your Language.
| | 03:30 | Under Advanced, you'll find
a variety of other settings.
| | 03:35 | You can customize the Ribbon, which we'll
talk about soon, and the Quick Access toolbar.
| | 03:39 | If you have third-party programs added
into PowerPoint, you'll see them listed
| | 03:43 | here, and you can use the Trust
Center to activate macros and change the
| | 03:47 | security settings for PowerPoint 2010.
| | 03:50 | While the Backstage View may take some
getting used to, I think you will find
| | 03:53 | it a pleasure to work with and a significant
leap forward for the Microsoft Office system.
| | 03:57 | And remember that essentially this
is just the next evolution of what the
| | 04:00 | File menu used to be.
| | 04:02 | One more thing. Nearly every feature
that you would use from Backstage such as
| | 04:06 | Print and Save can be added
to your Quick Access toolbar.
| | 04:09 | I'll talk about that shortly in a
video called Customizing the Ribbon.
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| Using the Office Ribbon| 00:00 | The Ribbon, that is the series of tabs
and the related buttons that you see atop
| | 00:04 | the PowerPoint window, is a big change
for users of Office 2003 and before.
| | 00:10 | Most people, once they give it a try
for about two weeks, have told me that they
| | 00:13 | not only prefer it but now
hate going back to the old way.
| | 00:17 | If you are new to the Ribbon
concept, let me give you a quick tour.
| | 00:20 | What was once a long list of menus and
assortment of toolbars and icons is now the Ribbon.
| | 00:25 | Think of the Ribbon as the
child of menus and icons.
| | 00:28 | PowerPoint's features are arranged
in the tabs at the top of the Ribbon.
| | 00:34 | The Home tab contains nearly every
command you'll use on a frequent basis.
| | 00:38 | In fact, Microsoft had studied users'
habits for over four years to decide what
| | 00:43 | commands were the most popular.
| | 00:44 | Here, you'll find the Copy and Paste,
New Slide, Slide Layout, Formatting,
| | 00:51 | Shapes, Find and Replace and a few more.
| | 00:56 | I'd like you to take notice
of a few of the Ribbon features.
| | 00:59 | First, many of these commands
feature a pulldown menu where you'll
| | 01:03 | find additional options.
| | 01:05 | Often, they are shown in what we call galleries.
| | 01:09 | Second, many command groups, such as
Font and Paragraph, have an Action button
| | 01:14 | that launches a dialog box for
more information and settings.
| | 01:18 | And third, when you hover your mouse
over many options, you'll see a feature
| | 01:21 | called Live Preview, giving a preview of
what your change will look like before
| | 01:25 | you've committed to it.
| | 01:26 | This removes the trial and error
method of using undo over and over again.
| | 01:30 | Let me show you some of the other tabs.
| | 01:33 | Under Insert, we can add tables, a
picture, ClipArt, a screenshot from another
| | 01:39 | application and even
piece together a photo album.
| | 01:42 | We can add a variety of shapes used to
build flow charts, diagrams and illustrations.
| | 01:48 | We can use the SmartArt feature to
really put together a great-looking diagram,
| | 01:52 | and we can even add a chart using the
interface familiar to us from Excel.
| | 01:56 | We can text boxes, headers and
footers, today's date and equations.
| | 02:02 | If we really want to spice up our
presentation, we can add audio and video.
| | 02:05 | Notice that the Insert tab contains
all the commands that you would use to
| | 02:09 | insert something into our presentation.
| | 02:12 | When we want to control the design,
the overall look of our presentation, we
| | 02:16 | go to the Design tab.
| | 02:17 | Here, we can change the page size and
orientation, as well as apply a variety of
| | 02:21 | professional looking themes to our presentation.
| | 02:24 | For example, I can click on the
Technic theme, or the Origin theme, or the
| | 02:30 | Newsprint theme and change the way things look.
| | 02:33 | We'll talk more about these features soon.
| | 02:36 | Transitions allow me to set up the
transition between one slide to the next.
| | 02:40 | For example, when this slide is
finished and I want to advance to the next
| | 02:43 | slide, I might use the Cube
Transition or the Zoom Transition.
| | 02:48 | I can also this tab to change the
advanced settings on the slide so we can
| | 02:51 | automatically advance
after a certain time limit.
| | 02:54 | The Animations tab allows me to
control how objects fly in and ultimately
| | 03:00 | leave our presentation.
| | 03:03 | Of course, we can make this little a
bit more complication, building complex
| | 03:07 | animation styles
throughout the entire presentation.
| | 03:10 | This is great to use when you are
trying to convey a very complicated idea.
| | 03:14 | The Slide Show tab is used
when we are ready to present.
| | 03:17 | We can click From Beginning to start
the slideshow from the very first slide, or
| | 03:21 | From Current Slide to start it from the
slide that we are currently looking at.
| | 03:25 | We can Broadcast this over the
Internet or set up Custom Shows where only
| | 03:29 | certain slides are shown.
| | 03:31 | Set Up Slide Show provides us with a
number of options, including automatically
| | 03:34 | repeating the presentation over
and over again until we press Escape.
| | 03:38 | We can Hide the current slide, and we
can even set up automatic timings that
| | 03:42 | advance to the slide as if
we are presenting ourselves.
| | 03:45 | The Review tab is all about proofing
our document using Spellcheck, the
| | 03:49 | Thesaurus, and looking Upwards,
| | 03:52 | Changing the Language and also
using the available Translation tool,
| | 03:56 | Adding Comments so we can track of
changes that we need to make, Comparing the
| | 04:00 | document with other
presentations and working with other people.
| | 04:04 | The View tab allows us to change the
way we'll look at our presentation, from
| | 04:07 | normal view to Slide Sorter
View, Notes and Reading View.
| | 04:12 | We can also use the View tab to edit
our Slide Master, which controls the over
| | 04:19 | all slides somewhat in the way
you might think of a template.
| | 04:24 | We can turn on the features
like a Ruler, Gridlines and more.
| | 04:29 | So, if you've skipped Office 2007, and
this is your first experience with the
| | 04:32 | Ribbon, I expect you will be initially
frustrated, but give it a try, and soon
| | 04:37 | you will be moving through tabs just
as fast as you work through menus, and
| | 04:40 | you'll find it to be more
fun and more productive.
| | 04:43 | In the chapter Customizing the Ribbon,
I'll show you how you can rearrange the
| | 04:47 | options you see on the Ribbon
and even create your own tab.
| | 04:50 | I'll also show you how to use the Quick
Launch toolbar so you can customize that
| | 04:54 | with your most favorite commands.
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| Customizing the view| 00:00 | Microsoft understands that not
everyone works in the exact same way.
| | 00:04 | I'd like to use this opportunity to
demonstrate a few ways that we can customize
| | 00:07 | our View of PowerPoint.
| | 00:09 | Note that the ability to customize our
Ribbon, including the Quick Access toolbar,
| | 00:13 | is in its own video called
Customizing the Ribbon. Let's get started.
| | 00:17 | Most of the options to control the PowerPoint
interface are in the View tab of the Ribbon.
| | 00:22 | We will start from the left, and then we
will cover a few important settings that
| | 00:25 | aren't in the View tab.
| | 00:27 | The Presentations View Group gives us four
ways to work with, or view, our presentation.
| | 00:33 | Normally, you'll use
Normal View, hence its name.
| | 00:36 | But when you want to see the
bigger picture, choose Slide Sorter.
| | 00:41 | This gives you thumbnails of every slide.
| | 00:43 | Here, you can rearrange
the order of your slides.
| | 00:46 | The Notes View changes the
layout to an 8.5 x 11 piece of paper.
| | 00:51 | Each slide gets its own page.
| | 00:53 | Here, you can customize what the presenter
will see if you print out presenter Notes.
| | 00:58 | And Reading View displays the
presentation almost fullscreen, giving you a
| | 01:02 | Status Bar along the bottom
with a variety of controls.
| | 01:06 | This view is rarely used.
| | 01:07 | Please don't confuse this view with the
Slideshow View that is 100% fullscreen,
| | 01:13 | perfect for your audience to see.
| | 01:15 | You'll see this command in the Slideshow tab.
| | 01:19 | PowerPoint allows us to customize Masters.
| | 01:22 | These are the templates that control
the common fonts, layouts and backgrounds
| | 01:26 | used across all of our slides and the handouts.
| | 01:28 | We will talk about this mode in the
chapter Customizing the Master Slides.
| | 01:33 | I am going to switch back to Normal View.
| | 01:39 | Here you'll see that we can turn on
or off three visual helpers called the
| | 01:43 | Ruler, Gridlines and Guides.
| | 01:47 | This course doesn't cover
the use of these features.
| | 01:50 | Under Zoom, you'll see how we can
zoom into our presentation as we edit it.
| | 01:57 | This has no effect on what the
audience sees, but it does make your life
| | 02:01 | easier as you are editing.
| | 02:02 | But rather than using these two
commands, I suggest you look in the lower
| | 02:06 | right-hand corner for the Zoom slider.
| | 02:09 | You can grab onto this little button
right here and slide left and right to
| | 02:13 | change the zoom level of your screen.
| | 02:16 | The Zoom feature also
works in Slide Sort mode.
| | 02:21 | The remaining commands deal with color
and grayscale settings and controlling
| | 02:24 | the windows themselves.
| | 02:26 | Note that if you have multiple
PowerPoint presentations currently open, you can
| | 02:30 | access the Switch Windows
menu to switch between them.
| | 02:34 | Let's talk about a few other view
settings that you might find useful.
| | 02:37 | If we return back to Normal View, the
left side of the screen shows us either
| | 02:41 | thumbnails of our slides, or
we can switch to Outline mode.
| | 02:46 | We can also grab this vertical bar and
move it left or right, giving us more or
| | 02:50 | less room for our slides and outline.
| | 02:52 | Likewise, we can grab this Horizontal
bar and pull it up or down, giving us
| | 02:57 | more or less room for our speaker notes.
| | 03:00 | We will talk about outlines
and speaker notes soon enough.
| | 03:03 | If you right-click on your Status bar,
you'll see a variety of options that you
| | 03:07 | can choose from to either enable or disable.
| | 03:09 | Most users leave these
on their default settings.
| | 03:13 | Here in the lower right are Quick Access
commands to change our view discussed earlier.
| | 03:17 | There is Normal, Slide Sorter, Reading
and the full presentation mode, and there
| | 03:23 | is that Zoom slider again.
| | 03:25 | When you are in Normal View, the far
right button, called Fit Slide to Current
| | 03:30 | Window, changes the zoom level so that the
slide fits perfectly in your current window.
| | 03:35 | Don't be shy to customize
PowerPoint to your liking,
| | 03:37 | making it work for you is an
important step to feeling comfortable as you
| | 03:40 | use this program.
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| Customizing the Office Ribbon| 00:00 | The Ribbon, which replaced our menus
and toolbars from Office 2003, can now be
| | 00:03 | customized to suit your exact needs.
| | 00:06 | But if you're looking to jump right in
the PowerPoint, you might want to skip
| | 00:09 | this video for now and return to it
when you're a little more comfortable
| | 00:11 | with the application.
| | 00:12 | Do you want Save and Undo on the Home
tab, does the Insert tab distract you
| | 00:17 | with too many options, or maybe you want to
create your own tab with your favorite features.
| | 00:22 | Now you can, and I'll show you how.
| | 00:24 | I'll also show you how you can minimize
the Ribbon temporarily to give you more
| | 00:27 | room to work, and how you can customize
the Quick Access toolbar for your most
| | 00:30 | commonly used commands.
| | 00:32 | In fact, we'll start there.
| | 00:33 | As you use the Ribbon, you'll find
yourself moving between its tabs quite a bit,
| | 00:38 | especially for a few
commands that you use often.
| | 00:40 | While Microsoft tried to put the most
common commands on the Home tab, every
| | 00:44 | user is a little different,
and you and I are no exception.
| | 00:47 | The Quick Access toolbar, found here,
is extremely easy to customize with
| | 00:52 | our favorite commands.
| | 00:53 | Watch it as I use to add spellcheck.
| | 00:56 | Here is a chevron, which I pull down.
| | 00:59 | There is the Spelling
option, which I'll click on.
| | 01:02 | Now I have the Spellcheck icon ready to go.
| | 01:05 | It's now part of the Quick Access toolbar, and
it shows no matter which tab I have selected.
| | 01:10 | If I change my mind about the new icon,
I can simply right-click on it and
| | 01:14 | choose Remove from Quick Access toolbar.
| | 01:16 | Okay, so you're saying that's nice, but
spelling was already listed in the menu,
| | 01:20 | along with Open, New,
Print Preview and so forth.
| | 01:24 | What about my more obscure commands?
| | 01:26 | There's two ways to add those.
| | 01:28 | If you find your command somewhere in
the Ribbon, such as Set Up Slide Show, all
| | 01:34 | you have to do is right-click on it.
| | 01:36 | I'll see the Add to Quick Access
toolbar option, which I'll click on, and now
| | 01:41 | that command is available.
| | 01:42 | You can do this with any command
you find anywhere in the Ribbon.
| | 01:45 | I'll go to the Design tab, right-
click on Colors and Add to Quick Access
| | 01:50 | toolbar. Even pulldown menus
and galleries work the same way.
| | 01:54 | Again, when I choose I don't want
one on the menu anymore, I can simply
| | 02:00 | right-click on it and choose
Remove from Quick Access toolbar.
| | 02:05 | If you don't see it on the Ribbon, pull
down this chevron and choose More Commands.
| | 02:10 | PowerPoint will show you the most
popular commands that people choose, but a
| | 02:14 | quick menu change, and you can see all
1,012 commands that Microsoft PowerPoint has.
| | 02:20 | Yeah, I counted, 1,012.
| | 02:24 | You choose your command. Hit Add.
| | 02:27 | Repeat if necessary. Click OK.
| | 02:34 | Now your commands are
available on the Quick Access toolbar.
| | 02:37 | So, what about the Ribbon itself?
| | 02:39 | Like I said earlier, you can customize this too.
| | 02:42 | You can right-click just about anywhere on
the Ribbon and choose Customize the Ribbon.
| | 02:47 | A similar dialog box appears showing all of
PowerPoint's commands, filtered by this menu.
| | 02:52 | On the right, you'll see a hierarchy
of your Ribbon broken down into tabs,
| | 02:56 | groups, and finally, commands.
| | 02:57 | Here is the Home tab, here's the
Font group and here are all the commands
| | 03:03 | available in the Font group.
| | 03:08 | In this example, I'm going to
remove the Clipboard group altogether.
| | 03:12 | I'll point to Clipboard,
right-click and choose Remove.
| | 03:16 | I'm also going to take the Editing group
and move it all the way up to the left.
| | 03:22 | Now into the Home tab, I have the Editing
group, Slides, Font, Paragraph, and Drawing.
| | 03:28 | When I click OK, I no longer have my
Clipboard, and Editing, which used to be on
| | 03:33 | the right, is now on the left.
| | 03:35 | One more time, I'm going to right-
click and customize the Ribbon.
| | 03:40 | This time I'm going to create my own new group.
| | 03:42 | I'll click New Group on the right.
| | 03:45 | You can see I now have a new group here.
| | 03:48 | I can select it and rename it.
| | 03:53 | I might even give it an icon.
| | 03:54 | Now with my new group, I'm going
to add some custom commands to it.
| | 04:00 | I want to add the Hyperlink command, the
Table command, and the Picture command.
| | 04:11 | So now under the Home tab, I have my new
Custom group with Hyperlink, Table, and Picture.
| | 04:17 | I'll click OK.
| | 04:19 | On the far right of the
Home tab is my new group.
| | 04:22 | You can also create an
entire new tab. One more time.
| | 04:24 | I'll right-click on the Ribbon,
choose Customize the Ribbon, and this time
| | 04:28 | instead of creating a new
group, I'll click on New Tab.
| | 04:32 | Here's my new tab, currently after the Home tab.
| | 04:35 | Let's give it a name.
| | 04:35 | I'll right-click on New Tab, Rename.
| | 04:39 | We'll call it David.
| | 04:41 | Notice that my new tab already has a new
group, which I'm going to give a name to.
| | 04:44 | Rename, and we'll call this Work.
| | 04:49 | In the David tab, under the Work group,
I'm going to add Font, Layout, Size and
| | 04:58 | Position, and Shapes.
| | 05:03 | When I click OK, the Ribbon now shows a
brand-new David tab with my Work group
| | 05:08 | and the commands that I asked for.
| | 05:11 | At anytime, you may want to reset
all the changes you made to your Ribbon.
| | 05:15 | If you return back to the Customize
the Ribbon dialog box, you can click on
| | 05:19 | Reset and Reset all customizations.
| | 05:24 | After confirming, you'll see that your
entire Ribbon has been changed back to day one.
| | 05:30 | Lastly, I'd like to show you that
you can minimize the Ribbon. Why?
| | 05:33 | Because, most people I run into, do
this by accident sooner or later, and don't
| | 05:37 | know how to get it back.
| | 05:38 | If I double-click on any of the Ribbon tabs,
you'll see that the Ribbon itself minimizes.
| | 05:44 | With the Ribbon minimized, I can still use it.
| | 05:46 | I can select Text, go to the Home tab,
and italicize the words I've selected,
| | 05:52 | but then the Ribbon goes
back to being minimized.
| | 05:54 | If I want to restore the Ribbon to its
normal look, I can either double-click
| | 05:57 | on any tab again or use the Maximize-
Minimize button found on the far right
| | 06:03 | next to Help question
mark, minimize and restore.
| | 06:08 | So that's a little bit about how you
can customize the PowerPoint interface.
| | 06:12 | If you're still new to PowerPoint, I
wouldn't waste time customizing the Ribbon
| | 06:15 | itself; maybe just stick to
the Quick Access toolbar for now.
| | 06:19 | But for power users ready to rock
and roll, right-click on the Ribbon and
| | 06:23 | go wild!
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|
|
2. Getting StartedStarting from scratch| 00:00 | Are you ready to get started?
| | 00:01 | We're going to fire up Microsoft
PowerPoint 2010, and begin with a
| | 00:04 | completely empty screen.
| | 00:06 | Just like an empty canvas, it's up to us
to fill it up and create something magical -
| | 00:10 | well, maybe not magical per se, but
something that's going to wow our audience.
| | 00:14 | Whether you're trying to sell them on
a new product, deliver the quarterly
| | 00:18 | results, or improve safety through
training, you've got a goal in mind.
| | 00:22 | As we work through PowerPoint,
always keep in mind that goal.
| | 00:26 | Every action you take, from the colors
and fonts you used to the photos you
| | 00:29 | insert, should take you and your audience
one step closer to that goal. All right.
| | 00:35 | That's enough pep talk.
| | 00:36 | Let's get down to business.
| | 00:37 | There is no sample file for this video;
| | 00:39 | instead, we're going to
launch Microsoft PowerPoint 2010.
| | 00:42 | Then we'll click on the
File menu and head Backstage.
| | 00:46 | Since we want to start from
scratch, we'll click New on the left.
| | 00:51 | Here's Blank presentation,
and we'll use that in a moment.
| | 00:54 | But for now, let me point out
some of these other options.
| | 00:57 | A Template is a pre-created
slideshow with both design and the content.
| | 01:02 | These are great if you want a little
push when you're just starting out.
| | 01:06 | Sample templates show you what
was installed on your computer.
| | 01:09 | PowerPoint comes with about ten, and
each one already has a handful of slides
| | 01:14 | that you can customize.
| | 01:17 | Double-click on Project Status Report.
| | 01:20 | This template has 11 slides, all with
placeholder text, diagrams, and photos
| | 01:25 | ready for you to change.
| | 01:27 | Tap Page Down repeatedly, if
you want to peruse the slides.
| | 01:31 | When you're done, return to the
File menu Backstage and choose Close.
| | 01:36 | If you're prompted, do not save changes.
| | 01:39 | Now click on File, then New, so we
can return to our available templates.
| | 01:44 | Your employer might have
created templates for you already.
| | 01:47 | They would be available
to you under My templates.
| | 01:50 | The Office.com Templates collection
provides even more starting points, including
| | 01:54 | Calendars, Certificates, Schedules and more.
| | 01:58 | You'll need an Internet connection to
download these, but they're free for
| | 02:01 | licensed Microsoft Office users.
| | 02:03 | Finally, double-click on Blank
presentation, so we can get started.
| | 02:07 | There is that empty canvas I was referring to.
| | 02:10 | Now, creating a presentation is a
little more difficult than just clicking New,
| | 02:14 | but you've taken the first step, so
let's continue on and learn how we can start
| | 02:17 | adding some content.
| | Collapse this transcript |
| Adding slides and content| 00:00 | So, the block of clay is before us and all we
have to do is choose aloud our presentation.
| | 00:05 | We started from a completely new file,
with nothing but a Click to add title
| | 00:09 | placeholder atop a Click to add subtitle one.
| | 00:12 | Let's start chiseling.
| | 00:13 | Using your mouse, click on the top
placeholder that says Click to add title.
| | 00:18 | The text disappears, and now
you can use your keyboard to type.
| | 00:22 | Go ahead and enter the name of
your presentation. Keep it short.
| | 00:28 | When you're done typing, don't press
Enter like you would in Excel or Word;
| | 00:32 | instead, just use your mouse
again, this time clicking on the
| | 00:35 | subtitle placeholder below.
| | 00:38 | Here you can add your subtitle, a
catchy name or maybe even your name and date.
| | 00:45 | We'll talk about colors
and fonts in the next video.
| | 00:48 | For now, let's add a second slide.
| | 00:50 | From the Home tab of the Ribbon,
pull down the New Slide menu.
| | 00:55 | Be careful not to click on
the New Slide button just above.
| | 00:58 | This will create a new slide without
asking you what layout you want to use.
| | 01:03 | The menu reveals a variety of slide layouts.
| | 01:06 | These are pre-created, using
placeholders like the ones you've just typed into,
| | 01:11 | to give you a variety of ways to
present information on the slide.
| | 01:15 | Let's insert a slide with a title and content.
| | 01:19 | If you look to the left, you'll see two
thumbnails: our original slide one, and
| | 01:24 | our new empty slide two.
| | 01:26 | Click on the upper placeholder, add a
title, and then place your cursor in the
| | 01:32 | lower placeholder where
it says Click to add text.
| | 01:35 | This particular placeholder is already
formatted with bullets. Let's use them.
| | 01:39 | Type a few words, then press
Enter to start a new bullet.
| | 01:46 | Repeat the process as many times
as you need to add each bullet.
| | 01:55 | Just a quick suggestion:
| | 01:57 | Bullets should rarely have complete sentences;
| | 01:59 | instead, use brief phrases.
| | 02:02 | Let's add another slide, this
time with a more complex layout.
| | 02:05 | Again, I'll pull down the New Slide menu,
and I'll choose the Comparison layout option.
| | 02:13 | Notice it appears as slide number
three on the left, and that it has a
| | 02:16 | two-column layout with a header for each column.
| | 02:20 | Let's get some text in each
of these five placeholders.
| | 02:53 | Notice how you can click on the
thumbnails of each slide on the left to view
| | 02:57 | that slide and edit it.
| | 03:00 | You can edit your text at any time by
using your mouse to click on the text box
| | 03:04 | and your keyboard to correct.
| | 03:07 | We can repeat the process I showed
you to add as many slides as necessary.
| | 03:11 | How many slides are necessary?
| | 03:13 | There's never an answer for that.
| | 03:14 | But if you suspect that you've got
too much content, then you probably do.
| | 03:18 | Time to trim it down.
| | 03:20 | So now, our timeless statue
is starting to take shape.
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| Deleting slides and changing layouts| 00:00 | None of us create the perfect
presentation the first time through.
| | 00:03 | We occasionally want to delete slides
that we don't need, or change the layouts
| | 00:06 | of existing slides to better suit our content.
| | 00:10 | Here, I'll show you how to do just that.
| | 00:11 | Think of it as an eraser for your chisel.
| | 00:14 | Let's start by creating a new
slide between slides two and three.
| | 00:17 | So I'll select slide 2, I'll click
on the New Slide, and I'll give it a
| | 00:23 | title and some content.
| | 00:34 | Before I show you how to delete a slide,
I want to show you how you can reapply
| | 00:37 | slide layouts to existing slides.
| | 00:40 | Remember that a layout configures the
slide's placeholders, like this text box,
| | 00:44 | and moves it into a set position.
| | 00:47 | This is great for maintaining
consistency among your slides.
| | 00:50 | I'll pull down the Layout menu, and we
see the same layout options as before
| | 00:56 | when we added a new slide.
| | 00:57 | Even though I already have content
entered, I can switch among layouts, and
| | 01:02 | PowerPoint repositions everything for me.
| | 01:04 | Now, here is something especially useful.
| | 01:16 | If I accidentally make changes, move
things around, resize stuff, change things
| | 01:21 | in ways that I didn't mean to, or made
them inconsistent with other slides, I
| | 01:27 | can reset the layout to
its original configuration.
| | 01:31 | The Reset command changes everything
back without deleting any of your content.
| | 01:35 | All right, then, let's delete this slide.
| | 01:38 | There are two easy ways to do it.
| | 01:40 | One: I can point to the slide that I
want to get rid of, right-click on it,
| | 01:44 | and choose Delete Slide, or two: I
can click on the slide, and using my
| | 01:49 | keyboard, press Delete.
| | 01:51 | Remember that if you've deleted the
wrong slide, you can press Undo immediately
| | 01:55 | after to reverse your decision.
| | 01:58 | Like most of PowerPoint,
deleting slide is pretty intuitive.
| | 02:01 | As for the layouts, I highly
encourage you to become familiar with how they
| | 02:05 | work, and use them frequently.
| | 02:07 | Very rarely should you find
yourself manually adjusting a layout.
| | 02:10 | If you do, remember that you're
creating an inconsistency with the rest of your
| | 02:15 | presentation, something
that audiences don't like.
| | 02:18 | I should also mention that you can edit
existing layouts, and create your own,
| | 02:22 | but we'll save that for another time.
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| Rearranging slides| 00:00 | The order in which you present
your ideas to your audience is key.
| | 00:03 | You want to lead them down the
path that persuades them to your cause
| | 00:06 | without confusing them.
| | 00:08 | Give them information in the wrong order,
and they'll be distracted or confused
| | 00:12 | and less likely they'll be a supporter.
| | 00:14 | Thankfully, PowerPoint gives us a few easy
ways to rearrange the order of our slides.
| | 00:20 | If you're following along with our
sample file, you'll see I've added a few more
| | 00:23 | slides, each with content
for our New Hire Orientation.
| | 00:26 | One way to rearrange slides, the way
you'll probably use most often, is to
| | 00:30 | interact with the Slide thumbnails
along the left. A simple drag and drop
| | 00:35 | lets us take one slide
and move it between two others.
| | 00:39 | Here is our Testimonial slide,
and there is Introductions.
| | 00:42 | Let's swap their position by grabbing
Introductions and dragging it up between
| | 00:48 | these two and letting go.
| | 00:50 | If you're moving a slide quite a
distance, you can hover your mouse near the
| | 00:54 | bottom or top of the thumbnail list,
and it will automatically scroll for you.
| | 01:06 | If you're doing a little more than a
simple rearrangement, you might appreciate
| | 01:09 | the Slide Sorter View,
which I discussed earlier.
| | 01:13 | By clicking on this icon, or going to
the View tab and choosing Slide Sorter, we
| | 01:18 | can see thumbnails of our slides.
| | 01:20 | The Zoom slider in the lower right-
hand corner allows us to fit them all into
| | 01:24 | the screen if we wish.
| | 01:25 | Now just as before, we can drag and drop,
and rearrange the order of these slides.
| | 01:31 | You can return to the Normal view with this
icon, or click on the View tab and click Normal.
| | 01:37 | Rearrange your slides as often as you
want with the simple drag and drop process,
| | 01:41 | and make sure that your
presentation makes sense from start to finish.
| | Collapse this transcript |
| Saving time with Outline mode| 00:00 | Outline mode is one of
PowerPoint's best-kept secrets.
| | 00:03 | I say this because most people don't
even know it exists, yet it's a huge
| | 00:07 | timesaver when you're just getting started.
| | 00:09 | Outline mode gives you a fast way to
edit the text of your slides, and create
| | 00:13 | new ones without all the distractions of color,
font, pictures and diagrams. Here's the theory.
| | 00:20 | When you're first starting out, writing
your presentation, you want to brainstorm
| | 00:24 | all the ideas and topics that you want to cover.
| | 00:27 | The Outline mode helps you do that.
| | 00:29 | Let me show you what I mean.
| | 00:31 | From our sample file, I'll click
on the Outline tab on the far left.
| | 00:36 | This switches the normal display of
thumbnails to an actual outline of our presentation.
| | 00:43 | Each number on the left, along with
the slide icon, represents the slide.
| | 00:47 | In bold is the slide title and
underneath is the content, usually bullets.
| | 00:52 | To start with, I can edit text
while an Outline mode just like I would
| | 00:55 | with Microsoft Word.
| | 01:07 | Even the Spellcheck works.
| | 01:10 | Notice how the changes I make in the
outline appear immediately on the large
| | 01:13 | slide on the right, but the real
benefit is how we use Outline mode to create
| | 01:18 | new slides and bullets.
| | 01:20 | Watch me place my cursor at the end of
slide number 14. Just as pressing enter
| | 01:26 | in Word starts a new paragraph, I
press Enter and a new slide, 15, is born.
| | 01:31 | Now, I can type in the title.
| | 01:36 | I can repeat this process as often as I
want, creating new slides with just one key.
| | 01:42 | When I'm ready to add bullets, I need
to indent since bullets are a level
| | 01:46 | inside the slide title.
| | 01:48 | Pressing Tab indents my cursor.
| | 01:51 | As I press Enter I start a new slide, 17,
but when I press Tab, my position is now
| | 01:58 | indented to create a bullet.
| | 01:59 | And as I type, bullets are
created each time I press Enter.
| | 02:13 | Let's do this one more time.
| | 02:14 | On slide number six we'll add some bullets.
| | 02:20 | With my cursor at the end of photo album,
I'll press Enter, which creates slide
| | 02:24 | seven, but if I press Tab, I'm now indented.
| | 02:27 | And now I add bullets to slide number six.
| | 02:42 | I can also outdent, that is to take a
bullet and promote it to being its own
| | 02:47 | slide; just as Tab pushes
in, Shift+Tab pushes out.
| | 02:54 | In this example, I want Our Farm to be
a primary bullet, and I want Ready for
| | 03:00 | Pickin' and Fresh to be
inside Our Farm. I push Tab.
| | 03:06 | Those are pushed in.
| | 03:07 | If I position my cursor at Safety
First, I can Tab to indent in, Tab and Tab.
| | 03:15 | If I want Enjoy!
| | 03:18 | to be pushed back out, I can hit Shift+
Tab to promote it out. Shift+Tab again
| | 03:23 | promotes it out one more as a whole
new slide, Tab to bring it back in.
| | 03:29 | Using Outline mode does take them
getting use to, but if I promise that if you
| | 03:32 | get to hang of it, you'll love it.
| | 03:35 | It makes creating your slide outline
a breeze, and helps you focus on the
| | 03:38 | content in the order of your delivery,
which is so important to a presentation.
| | 03:43 | We can save the fancy things, like
backgrounds, and fonts, and pictures, for
| | 03:47 | later, but here in Outline
mode, we focus on the content.
| | Collapse this transcript |
| Separating your show into sections| 00:00 | Most presentations are somewhat
lengthy. Of course, there's nothing wrong
| | 00:03 | with this as long as the content being
presented is relevant and useful to the viewers.
| | 00:09 | But in lengthy presentations, it often
helps to break it up into small chunks
| | 00:14 | like the chapters of a book, which
PowerPoint refers to as Sections.
| | 00:19 | I'll show you two things
we can do with Sections:
| | 00:22 | inserting a specially formatted
Section slide, and logically splitting our
| | 00:26 | presentation so that we can work with
all the Slides and a Section together.
| | 00:31 | This gives us some useful
benefits, which I'll show you shortly.
| | 00:35 | Beginning with slide number four, we
introduce our new hires to the basics of our company.
| | 00:40 | We show them the company history, the
management team, a photo album, how we
| | 00:44 | give back and then we
introduce them to our Web site.
| | 00:47 | Then slide nine starts a
new topic: our products.
| | 00:51 | Later on in slide 13, we
begin to wrap up our presentation.
| | 00:55 | Each time we switch gears
we want our audience to know.
| | 00:58 | This helps keep them aware of what's
going on and refreshes their focus.
| | 01:03 | We'll use Section Slides to make this happen.
| | 01:06 | I'm going to place my cursor
between Slides three and four.
| | 01:09 | Then I'll pull down the New
Slide menu and choose Section Header.
| | 01:16 | The New Slide works just like any
other, and I can provide a title and
| | 01:20 | optional sub-title.
| | 01:23 | Let's do this again for my other two sections.
| | 01:28 | Between nine and 10 we'll introduce our
products, and between 14 and 15 we'll wrap it up.
| | 01:44 | With my three sections now labeled, it's
clear to my audience when we're heading
| | 01:48 | into another chapter of my story.
| | 01:53 | Now, let's look at another
related feature of PowerPoint 2010.
| | 01:56 | Just like we told our audience about
the Sections in our slideshow, now we're
| | 02:00 | going to tell PowerPoint.
| | 02:02 | In front of each of the Section layouts
we just created, I'm going to pull down
| | 02:06 | the Section menu and choose Add Section.
| | 02:14 | This creates a new untitled section,
which now encompasses all of the slides below.
| | 02:19 | After I repeat this with the other
Sections, I'll show you the benefits.
| | 02:23 | So I advance down to the beginning of
the Products Section, click right between
| | 02:29 | nine and 10, pull down the
Section menu and add a Section.
| | 02:33 | I'll do that again here in front of the
Conclusion, Section > Add Section. There we go.
| | 02:43 | Now as you can see, each Section is
clearly labeled in the thumbnails on the left.
| | 02:48 | The audience doesn't see these
kinds of Sections, but as we edit our
| | 02:52 | presentation, it can
make our lives a lot easier.
| | 02:55 | I'll start by renaming each Section.
| | 02:58 | A simple right-click on the Section bar itself
gives us a menu, and there is Rename Section.
| | 03:03 | I'll call this History, and I'll move down
to the next, right-click and rename products.
| | 03:14 | Move down a little further. Here's the
Conclusion slide and here's the Section
| | 03:18 | Header. Right-click,
Rename Section and Conclusion.
| | 03:25 | Also, head to the very top where
PowerPoint creates one called the Default
| | 03:29 | Section, which I'll rename to Introduction.
| | 03:35 | When working with long presentations
it's helpful to hide or collapse a Section
| | 03:39 | that we don't need to see.
| | 03:41 | We can do that by clicking on the small
arrow to the left of the Section name, like this.
| | 03:46 | You can see that the Introduction
Section has now been collapsed, but it
| | 03:50 | hides three slides. Here's History.
| | 03:53 | I'll continue down the line.
| | 03:55 | There's Products, which I will
collapse, and then Conclusion.
| | 03:59 | This has no effect on the way the
audience sees our presentation, but as we
| | 04:03 | maintain it, edit the slides and move
things around, this can make things easier for us.
| | 04:08 | I can display these slides again by simply
clicking on this arrow to expand the Section.
| | 04:14 | Notice how this looks in Slides Sorter mode.
| | 04:16 | Here's my Introduction
Section collapsed and expanded.
| | 04:21 | Here's History collapsed, Products
collapsed, and then I'll expand them again.
| | 04:27 | We can also use Sections as an easy way to
move groups of slides among our presentation.
| | 04:32 | Watch as I move the entire Products
Section up and above the History Section
| | 04:36 | just with a simple drag and drop.
| | 04:39 | Again, I'll grab the Products
Section and drag it down below History.
| | 04:45 | You can even select a Section Header and
press Copy, which will copy all of that
| | 04:50 | Section's Slides into the
clipboard for pasting later.
| | 04:54 | For those long presentations, I can't
overstress the benefit of using Sections:
| | 04:59 | Layout Sections to help keep your
audience in tune with your presentation, and
| | 05:03 | Section Headers to help communicate to
PowerPoint how your slides are grouped.
| | 05:08 | There's one more feature for Section
Headers that I want to show you, but I'll
| | 05:11 | save it for the video, Running the Show.
| | Collapse this transcript |
| Adding photos and clip art| 00:00 | Let's face it; our
presentation is boring. It needs color.
| | 00:04 | It needs some pizzazz. It needs photos.
| | 00:07 | We all know the analogy about photos,
and it couldn't be more true in PowerPoint.
| | 00:11 | To help convey our ideas to an
audience, nothing speaks faster than a
| | 00:15 | photograph, illustration
or diagram of some sort.
| | 00:19 | It's also true that photos of people will
connect better emotionally with your audience, too.
| | 00:24 | PowerPoint gives us quite a few ways
to add photos and make them look great.
| | 00:29 | So let's get started.
| | 00:29 | Let's open up our sample file for
this chapter and head to slide number
| | 00:33 | two, Introductions.
| | 00:35 | There's a lot of space
available on the right side.
| | 00:38 | So let's put a photo over there.
| | 00:40 | We learned, in the previous chapter,
how to change the layout of a slide.
| | 00:44 | Let's pull down the Layout menu and choose
one that gives us content in two columns.
| | 00:48 | Here's one called Two Content.
| | 00:51 | The placeholder on the right is created,
and you'll remember that if we want
| | 00:54 | text, we would simply click and start typing.
| | 00:57 | This time we'll choose from the
six content icons in the placeholder.
| | 01:01 | Let me show you what these do.
| | 01:03 | We can insert a Table, and
PowerPoint will ask us for number of rows and
| | 01:06 | columns, and then we simply
add text or numbers to each cell.
| | 01:10 | We can add a Chart, like a
pie, column, bar or line.
| | 01:14 | We can add a SmartArt Graphic, or a
diagram, such as a flowchart, organization
| | 01:20 | chart, Venn diagram, Cycle
diagram, Pyramid diagram, et cetera.
| | 01:26 | We can add a photo, picture, logo,
any kind of graphical file from our
| | 01:32 | hard drive or the network.
| | 01:35 | We can add Clip Art, which really means
any kind of Microsoft supplied media, such
| | 01:39 | as a photograph, or
illustration from Microsoft Office Online.
| | 01:44 | We can add media of our own, such
as a video clip or an audio clip.
| | 01:48 | When we click on the Picture icon, we're
shown the familiar dialog box asking us
| | 01:53 | which photo we want to insert.
| | 01:55 | I'm going to navigate to my Exercise
Files folder and then my Assets folder to
| | 02:01 | find a photo that I want to add.
| | 02:04 | I'll click Insert, and there it is.
| | 02:07 | Notice how the photo is inserted
automatically into the placeholder, and we
| | 02:11 | don't have to worry about
adjusting its position or size.
| | 02:14 | This keeps things consistent.
| | 02:16 | Now, let's try another method: Inconsistency.
| | 02:19 | We're going to place a photo onto our
Title Slide without the use of a placeholder.
| | 02:25 | So head over to slide one, switch to
the Insert tab on the Ribbon, and you'll
| | 02:29 | find Picture on the far left.
| | 02:32 | Let's choose a different photo this
time, and before we click Insert notice how
| | 02:37 | PowerPoint remembered the
folder that we were last in.
| | 02:41 | You'll see the image inserted, and
depending on what you chose, it's probably
| | 02:45 | pretty big; it even covers up our text.
| | 02:48 | You see these eight handles along
the edges, the corners and the sides.
| | 02:53 | We can use them to resize the photo like this.
| | 02:57 | Note that when I do this, I
only use the corner handles.
| | 03:01 | Doing so keeps the ratio of
the height and width the same.
| | 03:06 | If I accidentally grab it by the sides, I
run the risk of skewing the picture like this.
| | 03:12 | I can hit Undo, and then return
back to the corner handles to resize.
| | 03:18 | We can also grab the picture and drag and
drop it into any position we want to, like this.
| | 03:23 | Now, what about Clip Art?
| | 03:25 | Microsoft uses the term Clip Art to
describe anything that you've downloaded for
| | 03:30 | free from Microsoft Office Online, a
huge collection of royalty-free images that
| | 03:36 | includes illustrations,
photographs, and even some sound and video.
| | 03:40 | Their library is constantly expanding.
| | 03:43 | Let's head over to slide number 13.
| | 03:47 | When we discuss why we're so special,
we want to add a photo of one of our many
| | 03:51 | satisfied customers.
| | 03:53 | But since we don't have any signed
releases, we're going to head over to Clip Art.
| | 03:57 | From the Insert tab, I'll click on the
Clip Art button which exposes the Clip
| | 04:01 | Art task pane on the far right.
| | 04:05 | Like a Search Engine, you can type in a
keyword, such as Customer, and press Go.
| | 04:11 | See how our results include
both pictures and illustrations?
| | 04:18 | If we only want to insert a photo, I
can pull down the Results should be menu,
| | 04:24 | and uncheck Illustrations, maybe
even a video and audio, leaving only
| | 04:30 | photographs in our results.
| | 04:32 | Click Go again, and now our
list has been reduced to Just photos.
| | 04:37 | If I found the perfect photo, great!
| | 04:39 | If not, I'll try other keywords until I do.
| | 04:49 | Now, I can click on the photo that I
want to insert, and have it automatically
| | 04:53 | inserted into my slideshow.
| | 04:55 | Just like before, I use the handles on
the corners to resize the image and then
| | 05:01 | position it wherever I want.
| | 05:02 | There's a lot more that we can do with
photos to give them a more professional
| | 05:06 | look, and we'll cover them
all in upcoming chapters.
| | 05:09 | Keep in mind that your photos should
be relevant to your presentation and
| | 05:13 | feature people as often as possible, if you
really want to connect with your audience.
| | 05:18 | To wrap up, I'm going to close the Clip
Art task pane by clicking on the X here.
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| Spell-checking| 00:00 | Aside from forgetting to wear pants, the
most embarrassing thing that can happen
| | 00:04 | during your presentation is a spelling mistake.
| | 00:06 | Despite looking at your slides dozens
of times, you won't catch the mistake that
| | 00:10 | your audience does on the first run through.
| | 00:13 | Let's rely on PowerPoint to catch
those mistakes for us before it's too late.
| | 00:18 | Users of Microsoft Office already know
that words which are misspelled show up
| | 00:22 | with a red squiggle underline.
| | 00:23 | Let's head to slide number 14,
Availability, where we have a red squiggle
| | 00:28 | warning in the title.
| | 00:29 | To fix the word, we can point to
it with our mouse and right-click.
| | 00:33 | The menu that appears gives us
suggested words, or corrections at the top.
| | 00:37 | There is the correct word.
| | 00:39 | We choose it, and the misspelling is fixed.
| | 00:43 | But there is a little bit more to it than that.
| | 00:45 | Check out slide number 1.
| | 00:50 | See the mistake? PowerPoint doesn't.
| | 00:52 | Unlike Word, PowerPoint
doesn't catch contextual mistakes.
| | 00:56 | We have to find those ourselves and
fix them, but before the audience does.
| | 01:00 | Now, let's move to slide number 3, Testimonial.
| | 01:05 | PowerPoint catches the misspelling on
the top, but it also thinks that the
| | 01:09 | business name and the
owner's last name is a mistake.
| | 01:12 | I can right-click on Testimonial and
fix that, but what about the proper nouns?
| | 01:18 | I can either ignore the squiggles forever,
or I can tell PowerPoint to ignore the words.
| | 01:24 | When I right-click on the proper noun
I see suggestions followed by Ignore All
| | 01:31 | and Add to Dictionary.
| | 01:33 | Ignore All will tell PowerPoint to never
bother me with the misspelling of this word again.
| | 01:40 | That's good.
| | 01:41 | But if I add it to the dictionary,
then it's even better, because Ignore All
| | 01:45 | will only work on this PowerPoint
presentation, just this one file.
| | 01:49 | Adding it to the dictionary means that
PowerPoint will ignore that misspelling,
| | 01:54 | considering it a correct word,
| | 01:55 | not just in PowerPoint, but even
in Word, and Excel, and Publisher.
| | 02:00 | So if the word truly is added right and
I think I am going to be using it again,
| | 02:05 | I should add it to the dictionary.
| | 02:13 | We can do the same on slide number 5,
and by ignoring Ann's last name here, it
| | 02:21 | will ignore all the last names here.
| | 02:24 | I'll point to Ann's last name, Ignore All
and when I move to slide 6, they are ignored.
| | 02:31 | No matter how thorough we are, there will
always be some squiggles that we missed.
| | 02:36 | We can ask PowerPoint to sweep through
the entire presentation and prompt us to
| | 02:40 | fix anything that might be wrong.
| | 02:43 | To do this, we switch the Ribbon to
the Review tab, and click on Spelling,
| | 02:48 | found at the far left.
| | 02:50 | At that point, the Spellcheck runs one
more time, this time going through the
| | 02:54 | entire presentation starting from
the Slide Viewer on, going to the end,
| | 02:59 | wrapping back to the beginning, and
coming back to our current slide.
| | 03:02 | Every mistake it finds
shows up in a window like this.
| | 03:06 | Pickin' isn't really a word, but we're trying
to create something with our Olive Oil theme.
| | 03:11 | So we are going to go ahead and
leave Pickin', and ignore the mistake.
| | 03:16 | It finds out a misspelled Employee
and here are the suggestions to replace it.
| | 03:21 | I'll choose the first one and hit
Change to make that change take effect.
| | 03:26 | Cont. isn't exactly a real word,
and you can see it suggested I write
| | 03:30 | continued with a period at the end.
| | 03:32 | I'll accept that and hit Change.
| | 03:35 | I've misspelled or, so I'll
accept that correction and hit Change.
| | 03:42 | It tells us the spelling check is complete.
| | 03:44 | There are now no misspellings, at least
none that PowerPoint sees, in our presentation.
| | 03:49 | That's how we avoid some
potentially embarrassing situations.
| | 03:53 | Make the spell check process part
of your overall workflow for every
| | 03:57 | presentation you write.
| | 03:59 | Here is a quick tip. To launch the
Spellcheck by shortcut key, just press F7.
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| Using the thesaurus| 00:00 | I know that I can't always think of the
right words to say, and being a public
| | 00:04 | speaker, that might be a problem.
| | 00:06 | Thankfully, PowerPoint has a
built-in thesaurus to help out the
| | 00:10 | lexiconically challenged.
| | 00:12 | Let's head to slide number three, where we've
decided we don't want to use the word Testimonial.
| | 00:18 | We can right-click on that word, and in
the menu that appears, choose Synonyms.
| | 00:23 | A number of words with almost
the same meaning will appear.
| | 00:26 | And we just click on any one of
these if we want a replacement.
| | 00:29 | We will do this one more time on slide
number eight, right-clicking on Philanthropy and
| | 00:36 | replacing it with one of
the many suggested alternatives.
| | 00:40 | Notice that if I click on the word
Thesaurus from this menu, the Research Task
| | 00:45 | Pane appears, giving me a few
more choices, plus some antonyms, too.
| | 00:50 | In the Research Task Pane, clicking a
word takes you to symptoms of that word.
| | 00:58 | To insert your chosen word, pull down the
menu to the right of that word and click Insert.
| | 01:04 | You can close the Task Pane by clicking
in the tiny X in the upper-right corner.
| | 01:09 | So the next time you're stuck on a
word, or just don't like the way something
| | 01:12 | sounds, give this feature a try.
| | 01:15 | Just don't overdo it.
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| Saving a presentation| 00:00 | Saving, probably the most important
function in all of PowerPoint 2010, that is
| | 00:06 | unless you're really going to chance things.
| | 00:08 | I'd like to show you the basics about
saving and then move on to discuss some of
| | 00:11 | the different formats
that PowerPoint can save as.
| | 00:15 | You should save your work often,
| | 00:16 | but it's no longer necessary to save it
every five minutes like we were once told.
| | 00:21 | PowerPoint 2010, just like the past few
versions, automatically saves your work
| | 00:26 | for you and recovers it in the event of a crash.
| | 00:29 | New to Office 2010, it even
automatically saves a back up copy when you choose
| | 00:34 | to close PowerPoint and say no to
the question, do you want to save the
| | 00:39 | changes you've made?
| | 00:40 | But for these features to
work, they must be turned on.
| | 00:43 | Let's review our settings from
the File menu down to Options.
| | 00:48 | And in the PowerPoint
Options dialog box, click on Save.
| | 00:53 | For PowerPoint to save your work
automatically, this here needs to be checked,
| | 00:57 | Save AutoRecover information every x minutes.
| | 01:02 | You can place any number you want
here, but 10 is a good default number.
| | 01:06 | And as I mentioned earlier, PowerPoint
can now automatically save the last file
| | 01:10 | that you were working with without asking you;
| | 01:13 | that is if you close PowerPoint and
accidentally say no to the "do you want to
| | 01:18 | save question," it will keep a
saved version for you anyway.
| | 01:22 | Notice that it does not overwrite the
file you are working with, but it does
| | 01:26 | keep it available for you
should you want to use it.
| | 01:29 | I'd like to point out one more
option that you might be interested in.
| | 01:33 | At the very top of this list you can change
the format that PowerPoint uses to save files.
| | 01:38 | Of course, the default version is PowerPoint.
| | 01:41 | And this is the PowerPoint 2007-2010 format.
| | 01:45 | But if you do have a number of users
in your office who are still using an
| | 01:48 | older version of PowerPoint, you may
want to change your default format to
| | 01:53 | PowerPoint 1997-2003.
| | 01:55 | Note that doing this will
severely limit the number of features you
| | 01:58 | have available to use.
| | 02:00 | But it might be necessary to
work with some other formats.
| | 02:04 | Now, let's learn about a few of the
ways we can save our presentation.
| | 02:08 | Again, from the File menu,
I'll choose Save & Send.
| | 02:13 | The Save & Send menu from
Backstage is broken down into two sections:
| | 02:18 | Save & Send and File Types.
| | 02:21 | Like the name implies, Save & Send
allows you to take your file and save it or
| | 02:25 | share it with others across the
Internet, through e-mail, or on your network.
| | 02:30 | Each one of these expands to the
right to give you more options.
| | 02:33 | Send Using E-mail gives me one, two, three,
four, five different ways to send this file using
| | 02:39 | e-mail, as an attachment, as a link, a
PDF, XPS or through the Fax service, if
| | 02:46 | you have a Fax service provider.
| | 02:47 | Changing this to Save to Web provides
me with options that are available that
| | 02:52 | are preconfigured on my
computer, for example, Windows Live.
| | 02:56 | But let's talk a little
bit more about File Types.
| | 02:59 | Underneath Save & Send is File Types.
| | 03:02 | If I click on Change File Type, PowerPoint
gives me a variety of ways to save this file.
| | 03:07 | Of course, the default is a
Presentation that is a Office 2007-2010 format.
| | 03:14 | I can save in the older format, 97-
2003, although know that if you do
| | 03:19 | this you'll lose some features and
functionality that are only available
| | 03:23 | in the current version.
| | 03:24 | You can save your PowerPoint
presentation in an Open Document Format, as a
| | 03:29 | Template to be a beginning stage for
other new presentations, as a Show,
| | 03:33 | which opens automatically into
slideshow mode, rather than Edit mode, when the
| | 03:38 | file is double-clicked.
| | 03:40 | You can save the file as a PowerPoint
Picture Presentation, which flattens each
| | 03:44 | slide into a single image.
| | 03:46 | Speaking of images, you can also save
the file as a series of PNG, or JPEG images,
| | 03:52 | and a variety of other file types,
which gives you a pulldown menu to view
| | 03:57 | additional options, ones
that aren't used as often.
| | 04:00 | You will notice there are a few
options I haven't discussed yet, such as PDF,
| | 04:10 | Video, Package for CD and creating
Handouts, all of which I will be showing you
| | 04:15 | in an upcoming video.
| | 04:17 | By the way, the shortcut to
quickly save your work is Ctrl+S.
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| Applying a theme| 00:00 | Are you ready to give
your presentation a facelift?
| | 00:02 | I am, because this is boring.
| | 00:04 | Remember that slideshows don't have to
look great, but that doesn't mean that
| | 00:08 | they have to look stale
or unprofessional either.
| | 00:11 | And while the content and delivery
are the most important parts of the
| | 00:14 | presentation, it never hurts to look great.
| | 00:17 | I'm thankful that PowerPoint 2010
comes with so many professionally designed
| | 00:21 | themes that we can apply to our presentation.
| | 00:24 | Remember that so far we've created a
number of slides, either with Outline mode
| | 00:29 | or with a New Slide command.
| | 00:31 | And everything we've
typed fell into placeholders.
| | 00:34 | Keep that in mind as we try out some themes.
| | 00:37 | Since slide number 2 is a
regular slide, let's bring it onscreen.
| | 00:41 | This way we'll see how
it's affected by our change.
| | 00:44 | Now, we'll access the Design tab.
Immediately our eyes focus on the
| | 00:48 | generous gallery of themes, which we
can see here, scroll through here or
| | 00:56 | display as a full gallery here.
| | 01:01 | Notice as I hover over each of the
themes, my introduction slide changes:
| | 01:07 | the background, the font, the
position of the placeholders, and even the
| | 01:13 | shape of the bullets.
| | 01:18 | As we look these over, keep two things in mind.
| | 01:21 | It's a piece of cake to change the color
set used in the theme and the font set.
| | 01:25 | So you're looking for a design that
you like the structure and layout of, with
| | 01:30 | colors and fonts that you
can change to suit your taste.
| | 01:33 | When we find one that we like, a
simple click will apply it to every slide
| | 01:40 | in our presentation.
| | 01:42 | See how my thumbnails now reflect the
new slides, even in Slide Sorter mode.
| | 01:47 | Also take note of the special design
that the theme has applied to my section
| | 01:51 | header layout and my title slide layout.
| | 01:54 | So our presentation finally
has some personality to it.
| | 01:58 | But since were an olive oil
company, these aren't the right colors.
| | 02:01 | Let's return back to normal view,
and start playing with colors.
| | 02:06 | From the Design tab, I can go to the far
right and pull down the Colors palette,
| | 02:11 | and choose from the variety of
colors that are available to me.
| | 02:15 | Notice that as I hover over these, I
see Live Preview showing exactly what this
| | 02:20 | is going to look like on
the slide behind the menu.
| | 02:23 | Let's go ahead and find one that we
want and click on it to apply it to every
| | 02:27 | single slide in our presentation.
| | 02:29 | I can do the same thing with fonts,
and scroll down to the list of fonts, and
| | 02:33 | as I hover over them, Live Preview shows
me exactly what this is going to look like.
| | 02:38 | Let me share with you some quick
side notes about applying themes, color
| | 02:41 | sets and font sets.
| | 02:43 | First, you can selectively apply your
changes to just one slide, or a group of them.
| | 02:48 | For example, I am going to
move down to our Photo Album.
| | 02:53 | If I only want to apply a theme to just
this one slide, I click on the slide on
| | 02:58 | the left, find the theme that I want
from the gallery, right-click on it and
| | 03:05 | choose Apply to Selected Slides.
| | 03:08 | As you can see, only
slide number 7 has this look.
| | 03:13 | Likewise, I can select an entire section, like
my Conclusion, and apply a theme to just that.
| | 03:21 | And now here is everything in Slide Sorter mode.
| | 03:24 | One more time. I'll click on the
Conclusion section, pull down Colors and change
| | 03:28 | the color to the color theme
that I want to use, and I am set.
| | 03:33 | Choosing themes and giving your
presentation an instant facelift can be a lot of
| | 03:37 | fun and a huge timesaver.
| | 03:39 | With all the time you're saving on
design, you should be of a focus on
| | 03:43 | compelling content, selecting the
right photographs and piecing everything
| | 03:47 | together in a logical progression.
| | 03:50 | Later on, we will learn how to further
customize our themes by adding our own
| | 03:54 | logo and changing the background a bit.
| | 03:56 | But for now, let's get this show running.
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| Running the show| 00:00 | So your presentation has slides, and
those slides have content, text and photos.
| | 00:05 | You've arranged the slides in a logical
order to inform and persuade your audience.
| | 00:10 | You've added Sections, you've spell
checked, you've saved and you applied a
| | 00:14 | great-looking theme with a little customization.
| | 00:17 | It's time to start the show.
| | 00:19 | We'll pretend that our workstation is
connected to a projector, and that we've
| | 00:23 | got a huge audience ready
and waiting for your speech.
| | 00:26 | To start the show, we can access the
Slide Show tab from the Ribbon and click
| | 00:31 | From Beginning, on the far of left.
| | 00:33 | Or we can use the shortcut key, F5.
| | 00:38 | You'll see our presentation is now
fullscreen, and what we see is exactly
| | 00:42 | what the audience sees.
| | 00:44 | To advance to the next slide, either
tap the right arrow key or the Spacebar.
| | 00:51 | To go back, use the left arrow key or backspace.
| | 00:57 | When you reach the end,
you'll see this blank screen.
| | 01:02 | You can still go back, and you can
also press Home to go all the way back
| | 01:07 | to slide number one.
| | 01:08 | So that's the basics.
| | 01:10 | You start the show fullscreen.
| | 01:12 | You deliver the presentation of a
lifetime, tapping the arrow keys to make your
| | 01:15 | way through, and you're done.
| | 01:18 | Queue the applause.
| | 01:19 | There is a few other cool things I'd
like to show you while we're in this
| | 01:22 | special Slideshow mode.
| | 01:24 | First, let's talk about Navigation.
| | 01:26 | We already learned about forward and
back, but if you right-click anywhere,
| | 01:32 | you'll see that you can navigate
straight to a specific slide or section.
| | 01:36 | Notice that titles of the slides are
pulled directly from what we typed.
| | 01:41 | If you want to hide your slide you can
present B or W: B, for an all black screen
| | 01:47 | and W for all white.
| | 01:49 | Tap the same letter again to return to normal.
| | 01:53 | And then there is Annotations.
| | 01:55 | If you right-click again anywhere and
open the Pointer Options menu, you'll see
| | 02:00 | that you can activate your
Arrow, a Pen or the Highlighter.
| | 02:05 | If I click Pen, my pointer
turns to a very small red dot.
| | 02:11 | And if I click and drag, I can
underline, I can draw, and I can do just about
| | 02:17 | anything that I want to.
| | 02:18 | Right-clicking again, choosing Pointer
Options and changing the Highlighter,
| | 02:26 | I can now highlight anything I want, again,
by holding down the mouse button and dragging.
| | 02:32 | One more time.
| | 02:32 | I'll right-click > Pointer Options.
| | 02:35 | I can change the color of my Ink.
| | 02:37 | I can use an Eraser to
erase stuff I didn't want.
| | 02:41 | And I can also erase everything that there is.
| | 02:44 | If you like, the Annotations
that you draw can even be saved with
| | 02:48 | your presentations.
| | 02:49 | When you reach the end of your
slideshow and finish everything up, you'll be
| | 02:54 | asked if you want to keep your Annotations.
| | 02:57 | Choosing Keep will keep them on the
slides as art that you can use later
| | 03:02 | to animate or discard.
| | 03:04 | If you discard them now, they'll all be gone,
but you can always draw them again later.
| | 03:08 | Speaking of later, we're going to
learn about a very slick feature
| | 03:11 | called Presenter mode, which gives you a
special display as you present to your audience.
| | 03:16 | But for now as you wrap up the chapter,
you're well on your way to creating your
| | 03:21 | own PowerPoint Presentations from
scratch, and certainly ready to edit existing
| | 03:26 | ones and bring them up to par.
| | 03:28 | Stick with me, and we'll learn
more about Formatting, Animations,
| | 03:31 | Transitions and so much more.
| | Collapse this transcript |
|
|
3. Formatting a PresentationUsing fonts and color| 00:00 | We'll start off our chapter on formatting
with the most basic of basics: font and color.
| | 00:05 | As I demonstrate you how to change
font and color, I'd like you notice how we
| | 00:09 | can use the same techniques to change a
number of other formatting optionsm such
| | 00:13 | as bullets, line-spacing and more.
| | 00:16 | PowerPoint let's you select nearly
anything and apply changes to it.
| | 00:20 | To try this out, let's hit the Slide number two,
Introductions, and select the word "hometown."
| | 00:26 | You should notice the Quick Format
toolbar appeared next to your selection when
| | 00:30 | you move your mouse gently
up and towards the right.
| | 00:33 | Let's review some of the icons
available to us in the Quick Format toolbar.
| | 00:37 | You'll notice that this toolbar is very
similar to the Font toolbar you find in
| | 00:41 | the Home tab of the Ribbon.
| | 00:44 | Font and Font Size along with
Increase and Decrease Font Size, Indent and
| | 00:51 | Outdent, or Increase List Level which means
to push the selected text inward or outward.
| | 00:57 | I can send the object forward or
backwards, behind or in front of other objects,
| | 01:02 | Bold, Italic, Alignment, Left, Center
and Right, Font Color, Fill Color, Border
| | 01:12 | Color and Format Painter.
| | 01:16 | Let's go ahead and make the word "hometown" bold.
| | 01:18 | I'll do the same with "name,"
"olive oil" and "job position."
| | 01:26 | Again, notice I can do this here using
the Quick Format toolbar, or up here in
| | 01:32 | the Home tab of the Ribbon under the Font Group.
| | 01:35 | If you want to modify an entire bullet,
you can either select the text manually
| | 01:39 | or just click the bullet itself.
| | 01:41 | That will select all text
associated with that bullet.
| | 01:44 | Let's review some of the settings
available to us through the Home tab of the
| | 01:47 | Ribbon, under the Font Group.
| | 01:49 | Here again is Font and Font
Size, Increase and Decrease.
| | 01:53 | We also have a Clear Formatting option,
which clears all formatting from the
| | 01:57 | selection, such as the
bold that I applied earlier.
| | 02:00 | There is Bold, Italic, Underline, Shadow,
Strike-out, Spacing, in other words I
| | 02:10 | can space the letters apart
or bring them closer together,
| | 02:15 | Capitalization, which automatically
capitalizes or lowercases the letters for me,
| | 02:20 | and there again is Font Color.
| | 02:22 | Notice that I can make changes to the
entire Text box as well, and I don't have
| | 02:26 | to select all the text to do it.
| | 02:28 | All I have to do is click on
the boundary of the Text box.
| | 02:32 | Now everything is selected. At this
point I can change the font color, make it
| | 02:37 | larger, smaller, shadow it all,
italicize everything, even change the font, and
| | 02:44 | everything happens all at the
same time with the entire selection.
| | 02:48 | Notice how when I hover over the
available fonts, Live Preview shows me exactly
| | 02:52 | what it's going to look like
without committing to any specific font.
| | 02:56 | Notice how I can change the font here
in the text box as well as here in this
| | 03:02 | text box, too, The Title.
| | 03:04 | I can select individual letters or the
entire phrase, by clicking on the boundary
| | 03:11 | or selecting it manually. All right.
| | 03:18 | That's enough for the Introduction slide.
| | 03:20 | I'm going to reset everything back to
how it originally was by clicking on Reset,
| | 03:24 | found in the Home tab of the Ribbon.
| | 03:25 | I want to show you one more feature,
and to do this we're going to go to Slide
| | 03:29 | number one, our Title slide.
| | 03:31 | Here's our Title, A Tale of Two Trees, but the
color that was used makes it very hard to see.
| | 03:36 | I'm going to select the text boundary, so
that I can make changes to the entire Text box.
| | 03:42 | And the change that I want to make is
little more fancy than just applying a new color.
| | 03:46 | To do this I'm going to use the Word-Art
feature found in the Drawing tools Format tab.
| | 03:52 | Now remember Drawing tools Format is
only going to appear if you have a text
| | 03:56 | box like this selected.
| | 03:58 | And with a text box selected in the
Drawing tools Format tab, I'd like you to
| | 04:02 | focus on the Word-Art Styles Group.
| | 04:05 | From here, I can pull down any of the
pre-created styles and apply them to my Text box.
| | 04:11 | Notice how things look as I
hover over the available options.
| | 04:15 | Some of these will work pretty well.
| | 04:16 | I don't necessarily like the color that's used.
| | 04:19 | Let's go ahead and apply this one for now.
| | 04:22 | In addition to the pre-created styles, I can
customize the Fill, Outline and Text Effects.
| | 04:29 | Let's go ahead and look at Fill.
| | 04:30 | This changes the colors that
fill the letters in the text box.
| | 04:35 | Under Outline, I can change the color
that's used to surround those letters.
| | 04:40 | Text Effects allows me to control all
the additional effects, such as Shadow,
| | 04:44 | Reflection, Glow, Bevel,
3D Rotation and Transform.
| | 04:49 | Let's take a look at some of these.
| | 04:51 | Here's Shadow. And you can see that
there is a slight shadow behind the text.
| | 04:56 | Don't confuse this with the
reflection that you also see.
| | 05:01 | Speaking of feflection, that's our
next option. And I'm going to go ahead and
| | 05:04 | turn that off for a moment.
Now you can really see the ahadow.
| | 05:07 | Let's turn that back on though.
| | 05:11 | Glow surrounds the text with a little bit of
color, which you can really see if I turn that on.
| | 05:17 | Notice again how I can just hover over the
options to see how this is going to look.
| | 05:22 | To illustrate a bevel, I'm going to zoom in
just a little bit using the Zoom slider.
| | 05:28 | Let's go back to Bevel, and you can see
now if I have no bevel, how things look.
| | 05:32 | Turn a little bit of bevel or a lot of
bevel, and you can see it starts to give
| | 05:39 | our text sort of a 3D-almost look to it.
| | 05:43 | Let's turn that off though.
| | 05:47 | Speaking of 3D, I can take our
text and give it perspective.
| | 05:56 | Let's zoom backwards, using the Zoom slider.
| | 06:01 | And finally, I can
transform the shape of the text.
| | 06:04 | And again, as I hover over,
you'll see how this looks.
| | 06:12 | Now I can just move this around. I can also
use my arrow keys to do that. And I'm finished.
| | 06:22 | Let's just go ahead and
turn off those text effects.
| | 06:24 | That's just looking a little too wild for me.
| | 06:28 | Make it a little bit bigger,
move it around, and there we go.
| | 06:40 | There's our new title.
| | 06:41 | There are a number of shortcuts
available in PowerPoint to help with selection
| | 06:44 | and formatting; for example, if you
have an object selected and start pressing
| | 06:49 | tab, PowerPoint will cycle
through all selectable objects for you.
| | 06:53 | I'd like you to notice that changes that
I've made here, and even the ones I made
| | 06:58 | earlier here, do not
affect any of the other slides.
| | 07:02 | Those changes are kept
local just to those selections.
| | 07:05 | So now that you are skilled in
changing the font and color settings for text,
| | 07:09 | promise me you won't overdo it -
| | 07:11 | nothing too distracting inconsistent
from other slides or difficult to read.
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| Adding bullets and list numbering| 00:00 | Slideshows are all about the
Bullets and Numbered Lists.
| | 00:03 | We need to know how to turn them on
and off and customize them at will.
| | 00:07 | Before I get started, I
want to make one quick point.
| | 00:11 | Use bullets when the order of the
items of the list doesn't matter, like
| | 00:15 | your shopping list.
| | 00:17 | And use numbers when the items are in a
specific required order, like a process or recipe.
| | 00:24 | And don't use either one when
you're dealing with just one item.
| | 00:28 | Let's start with slide number two,
Introductions, where instead of Bullets we're
| | 00:32 | going to change this to a Numbered List.
| | 00:35 | We'll click on the boundary of the
Text box and press the Numbered List Icon,
| | 00:39 | found in the Home tab of the
Ribbon in the Paragraph Group.
| | 00:43 | Notice that this is a toggle.
| | 00:45 | I can toggle back and forth between
regular Bullets and a Numbered List.
| | 00:49 | In fact, if I click it again,
it goes away completely.
| | 00:54 | So there's a Numbered List, and
Numbered Lists behave exactly to expect in
| | 00:58 | Microsoft Word or any other program.
| | 01:00 | If I bring my cursor to the end of the
word "name," press Enter, a new number is
| | 01:05 | created and all the others are pushed down.
| | 01:10 | Let's look at Slide
number 3, our Endorsement.
| | 01:12 | Bullets don't serve this slide very well.
| | 01:15 | We should remove them.
| | 01:16 | So I'll click on the boundary of the
text box and click on the Bullets Icon to
| | 01:21 | turn off the bullets.
| | 01:22 | Also, notice that both of these
icons, Bullets and Numbers, give us a
| | 01:26 | pulldown gallery of choices.
| | 01:29 | We can even customize these choices if we want.
| | 01:32 | But for now, let's just go ahead and
eliminate the Bullets from the Slide.
| | 01:36 | Let's look at slide number 9.
| | 01:39 | This slide suffers from the
same problem as the other.
| | 01:41 | It should not have any
bullets at all. So one more time.
| | 01:45 | I'll click into the text box, click the
boundary and then remove the bullets by
| | 01:49 | clicking on the Bullet Icon.
| | 01:51 | Switching Bullets for Numbers, or Numbers
for Bullets, or ditching both and having
| | 01:55 | nothing is as easy as
toggling your choice from the Ribbon.
| | 01:59 | Both Bullets and Numbers can be
customized further in terms of Size, Symbols,
| | 02:04 | Color, Line-spacing, Indenting and more.
| | 02:07 | But we'll save that for another course.
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| Changing text alignment| 00:00 | Left, Center, Right, or Justified,
the age-old question of alignment.
| | 00:05 | PowerPoint makes switching alignment a
snap with the four icons found in the
| | 00:09 | Home tab of the Ribbon.
| | 00:11 | Let's experiment with slide number 2.
| | 00:14 | We'll select the text boundary for
the title of the slide Introductions.
| | 00:18 | With it selected, we can change
the alignment currently on the left.
| | 00:22 | Here I'll click on Center,
or Right, or back to Left.
| | 00:27 | But let's also look at slight number 3.
| | 00:29 | Our Endorsement slide gives us an
interesting opportunity to control the alignment.
| | 00:33 | This paragraph here may
look better as Justified.
| | 00:38 | Justified means that all of the
words are spaced out to fully reach both
| | 00:42 | left and right margins.
| | 00:44 | It's how newspaper columns
are almost always printed.
| | 00:46 | Right now, this paragraph is set to Left.
| | 00:49 | Let's change it to Center, Right, and
| | 00:53 | now let's try Justified.
| | 00:55 | Notice how text expands to
the Left and Right margins.
| | 00:59 | The restaurant owner's name and title
might look better here aligned to the right.
| | 01:04 | I'll select both lines this
time and come up and click on the
| | 01:07 | Right-Align button.
| | 01:09 | Did you know that
alignment isn't just left to right?
| | 01:12 | It's also top to bottom.
| | 01:14 | In PowerPoint, we can align text to the
top, middle, or bottom of the text box, too.
| | 01:19 | Still in slide number three, let's right-
click on our text box and choose Format Shape.
| | 01:27 | As you can see, there are a lot of
options here in the Format Shape dialog box.
| | 01:31 | But let's focus on alignment for the time being.
| | 01:34 | I'll click on Text Box on the left, and
here I can change the Vertical alignment
| | 01:39 | from Top to Middle, or Bottom.
| | 01:47 | Let's change it back to
Middle and then hit Close.
| | 01:51 | Alignment may seem pretty trivial, but
it's an important step in making sure
| | 01:54 | that our slides are easy to read.
| | 01:57 | Also, keep in mind that the human
brain prefers text to be left-aligned.
| | 02:02 | It reads things easier that way,
and too much text that's centered can
| | 02:05 | be difficult to read.
| | 02:07 | That doesn't mean you can't use
Center, just use it sparingly and always
| | 02:11 | be consistent.
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| Using picture effects| 00:00 | The few photos that we currently have
in our presentation, though great photos,
| | 00:04 | need a little bit of help to fit in.
| | 00:06 | Let's take the photo on
slide number two, for example.
| | 00:09 | We're going to spice this up.
| | 00:11 | When a photo is selected, whether
it's one you imported from your own
| | 00:14 | collection or one you downloaded from
Microsoft Office online, you'll see the
| | 00:19 | Picture Tools Format tab appear in the Ribbon.
| | 00:22 | Before we learned how to resize and
move your photo, but now I'm going to
| | 00:26 | show you how you can apply a variety
of changes to the photo, such as color
| | 00:30 | adjustment, artistic effects, frames,
shadows, 3D angles and more, even cropping.
| | 00:37 | Again, with my photo selected,
I'm in the Picture Tools Format tab.
| | 00:41 | Let's start with the Adjust group, and
look at the Corrections pulldown gallery.
| | 00:46 | This gallery is broken down into
two sections: Sharpen and Soften, and
| | 00:50 | Brightness and Contrast.
| | 00:51 | Watch what happens to our photo as we
hover over the Sharpen and Soften options.
| | 00:56 | Here we are softening the photo,
and here we are sharpening it.
| | 01:01 | It's almost like we're
blurring the photo or un-blurring it.
| | 01:04 | Brightness and Contrast is a
little bit easier to understand.
| | 01:07 | Here, we have a photo now adjusted for
a little bit of brightness, a little bit
| | 01:11 | of contrast, and a lot of
brightness, and a lot of contrast.
| | 01:16 | You can see how PowerPoint 2010 makes
this a very easy feature to control.
| | 01:22 | Now, we'll move on to the Color pulldown menu.
| | 01:24 | This is broken down into three sections,
with a few extra options at the bottom.
| | 01:28 | Color Saturation controls how much
color appears, taking your color from
| | 01:32 | grayscale all way up to full-
color, or even too much color.
| | 01:37 | Color Tone controls what we call the
temperature of your photo, and can make
| | 01:41 | photos look colder or warmer.
| | 01:45 | By the way, if it's a photo that
you've taken, and the lighting wasn't quite
| | 01:48 | right, you might try just adjusting the
temperature to be a little bit warmer,
| | 01:52 | and you'll see that photo
turn out to be a lot better.
| | 01:54 | Recolor gives us some very interesting effects.
| | 01:57 | As you can see from the thumbnail
previews, it's going to either grayscale
| | 02:01 | our image, sepia tone our image,
provide a variety of washout and black and
| | 02:06 | White features, as well as tint the image, kind
of like grayscale, but with a different color.
| | 02:14 | If you don't like the choices available
to you here, More Variations will give
| | 02:18 | you even more options to change
the color tinting on your image.
| | 02:22 | Artistic Effects give us a wide
variety of interesting styles to apply to our
| | 02:26 | image, for example, Blur, Pencil
Sketch, Glowing Edges, and a Light Screen.
| | 02:34 | This applied with some creative
cropping, enlarging, and even use of the
| | 02:38 | background features, can make for
very interesting graphics in PowerPoint.
| | 02:42 | Let's move on to Picture Styles.
| | 02:44 | Picture Styles allow us to change
the border, shadow, and other features
| | 02:48 | associated with the picture.
| | 02:50 | To start with, we can
pull down from this gallery.
| | 02:52 | As I hover over these options, you'll
see how many of the different settings for
| | 02:56 | the picture are changing, including
the shape, border and 3D perspective.
| | 03:01 | But we can change these settings
manually as well, using the Picture
| | 03:06 | Effects pulldown menu.
| | 03:07 | You may recall some of these effects
earlier in the chapter when we discussed WordArt:
| | 03:12 | There is Shadow, Reflection, Glow,
Soft Edges, Bevel, and 3D Rotation.
| | 03:21 | We can also manually adjust the
border, changing the color of the border,
| | 03:25 | the weight or thickness of the border, and
the style, including dashes and solid lines.
| | 03:32 | There are still a few more options
under Picture Tools Format that I haven't
| | 03:36 | covered, and those will be coming soon.
| | 03:38 | Once we've got our photo looking
exactly the way we want, we can copy it to
| | 03:43 | other photos in our
presentation using the Format Painter.
| | 03:46 | I'll select the formatted photo,
return to the Home tab, and click Format
| | 03:51 | Painter, found in the Clipboard group.
| | 03:53 | Now, I'll advance to slide number 13
where we have another photo that we want to
| | 03:59 | format the same way.
| | 04:01 | Notice how my pointer currently looks like
a mouse pointer with a Format Painter Brush.
| | 04:06 | When I click on this new picture, all
of the formatting settings from earlier
| | 04:10 | are applied to this one.
| | 04:12 | As for slide number 1, we're going to
do something a little bit different.
| | 04:19 | On slide number 1, I'd
like to demonstrate cropping.
| | 04:22 | Here, we have a really
nice photo of a single olive.
| | 04:25 | With his photo selected, I'm going to
click on the Picture Tools Format tab, and
| | 04:30 | then the Crop button found in
the upper right-hand corner.
| | 04:33 | This changes the handles that you
normally see on the edges to crop handles.
| | 04:37 | I'm going to pull the picture in just
a little bit to the right, and a little
| | 04:41 | bit from the left to crop out portions
of the image that we don't want to see.
| | 04:46 | Notice how PowerPoint shows us the
original image darkened out, just in case we
| | 04:50 | want to ever go back to what it was before.
| | 04:53 | A new feature of PowerPoint 2010 is
the ability to move the cropped area left
| | 04:59 | and right or up and down in
the area that I had created.
| | 05:03 | Once I'm satisfied with the way that
this picture has been cropped, I'll simply
| | 05:07 | click away from the
picture to return back to normal.
| | 05:11 | Now, to make things interesting, I'm
going to take my photo, move it to the
| | 05:14 | upper left-hand corner of the
screen, and make it very, very large.
| | 05:20 | At this point, I'll use Picture
Effects to turn on some Soft Edges.
| | 05:26 | Then with my photo selected, using
Picture Tools Format tab, I'm going to send
| | 05:31 | this particular object to the back.
| | 05:33 | In other words, I'm going to send it
behind the text that appeared earlier.
| | 05:38 | See what a difference some effects can make?
| | 05:40 | Now, don't go too crazy with this feature.
| | 05:43 | Consistency is important, and most of
the photos in your presentation should
| | 05:47 | be formatted the same.
| | 05:49 | But have fun, and experiment,
and make those pictures look great.
| | Collapse this transcript |
| Removing backgrounds from photos| 00:00 | Picture backgrounds have always been a
giant speed bump in any PowerPoint user's path.
| | 00:05 | In slide number 8, I want to illustrate
our philanthropy by throwing some money
| | 00:09 | at the audience, or at
least having it up onscreen.
| | 00:12 | I'm going to insert a picture the
normal way, through the Insert tab, click
| | 00:18 | on Picture, and from my Assets files, this
time I'm going to add the file called Money Fan.
| | 00:25 | If I shrink this photo down and move
it around even to an area that's not
| | 00:29 | occupied by text, it still looks a
little bit unusual because of the
| | 00:33 | background of the photo.
| | 00:35 | Our slide is an off-white color, and
so is the photo, but they're different
| | 00:40 | off-whites, not to mention the shadow.
| | 00:42 | Now, I can add a Picture Style to this photo.
| | 00:45 | But that still isn't going to
help, even one with a frame.
| | 00:48 | It works, but it's not
the effect I'm looking for;
| | 00:52 | instead, we're going to remove the background.
| | 00:55 | That way, the picture that I want,
that is the hands and the money, will show
| | 00:59 | through using my background and not
the original one in the photograph.
| | 01:03 | In prior versions of
PowerPoint, I'd be stuck here.
| | 01:06 | I'd have to use a tool like
Photoshop to remove the background.
| | 01:10 | And that would take quite some time.
| | 01:12 | But with PowerPoint 2010, the Background
Removal tool is built-in. Let's give it a whirl.
| | 01:17 | I'm going to select the photo, and from
the Picture Tools Format, all the way on
| | 01:22 | the left, choose Remove Background.
| | 01:25 | Immediately, PowerPoint tries to
decide what areas I want to keep and
| | 01:29 | what areas to discard.
| | 01:31 | You'll see that most of the photo
has been tinted with a purple hue.
| | 01:35 | This is what PowerPoint thinks I don't want.
| | 01:38 | The part that's still colored is
what PowerPoint is prepared to keep.
| | 01:42 | Notice this frame surrounding the picture.
| | 01:44 | I can adjust this, telling PowerPoint
more precisely what I want to keep.
| | 01:50 | As I redraw this,
PowerPoint recalculates everything.
| | 01:54 | For example, if I move it close, like
this, PowerPoint assumes that I only want
| | 01:58 | to keep this side of the
background. But I don't.
| | 02:02 | I also want this hand over here.
| | 02:03 | It didn't quite pick that up yet.
| | 02:06 | Thankfully, there are a few tools, up
in the upper left-hand corner in the
| | 02:10 | Background Removal tab, that I can use
to refine PowerPoint's understanding of
| | 02:15 | what I want to keep and discard.
| | 02:17 | Let's go ahead and mark some areas to keep.
| | 02:20 | By clicking on this tool, my
pointer now represents a pencil.
| | 02:24 | I am now going to draw a line by
clicking and dragging, then letting go.
| | 02:31 | That tells PowerPoint I want to
keep everything that I touched from the
| | 02:34 | beginning to the end of my line.
| | 02:37 | I'm going to do that again over here, where
it somehow missed a part of the dollar bill.
| | 02:40 | I'm going to click, drag across, and let go.
| | 02:45 | You don't need to be precise.
| | 02:46 | Just make sure you don't accidentally
click on any area that you don't want to keep.
| | 02:51 | It looks like part of the hand is
missing over here, so I'm going to go ahead
| | 02:54 | and click and drag over that, as well.
| | 02:57 | This picture is already looking great.
| | 02:59 | In fact, I'm going to zoom in a
little bit using the Zoom slider, so we can
| | 03:02 | really see what's going on here, just
in case I want to be a little bit picky.
| | 03:06 | It's a good thing I did that, because
if I look closely at this, although the
| | 03:10 | hand itself looks pretty good, parts
of the money are still being cut off.
| | 03:14 | Again, I can use the Mark Areas to
Keep tool to say yes, I do want that area,
| | 03:20 | such as this part of the dollar
bill here, and this portion here.
| | 03:27 | Notice how PowerPoint assumes that even though
I've marked in this area here, it even said, oh!
| | 03:32 | Well, this is kind of the same
thing over here and over here.
| | 03:35 | Maybe he wants all that too.
| | 03:39 | It starts to fill in the picture for me.
| | 03:43 | This may seem like it takes a lot
of time, but I guarantee you, it's
| | 03:46 | pretty quick when you get the hang of
it, and it's a lot faster than using
| | 03:50 | another program to do it.
| | 03:51 | Another way to speed this up is to
tell PowerPoint the sections of the
| | 03:55 | photo that I don't want.
| | 03:57 | I'll use the Mark Areas
to Remove tool to do this.
| | 04:00 | This may seem redundant, as most of the
picture background is already removed.
| | 04:04 | But if I stress this to PowerPoint,
it starts to really understand.
| | 04:08 | Here, I'm drawing a line just across
the picture that's already been moved out.
| | 04:14 | By doing so, especially if I get
close to the money, it will better
| | 04:19 | understand what I'm doing.
| | 04:28 | I'll mark a few more areas to keep,
| | 04:36 | do a quick check to make sure I
didn't miss anything and that is it.
| | 04:42 | There is my ready-to-go picture.
| | 04:47 | Once I'm done, I'll click on Keep Changes.
| | 04:49 | Now you can see the background has
been removed and replaced with what is my
| | 04:54 | real background in the back of the slide.
| | 04:58 | Let's use the Zoom slider
to see the entire slide.
| | 05:01 | Now I can see the finished result.
| | 05:03 | Notice how now, when I take this and
position this near my text, it shines right through.
| | 05:11 | At this point, I'm going to use the Rotate
tool to rotate this image around 180 degrees.
| | 05:18 | Move it down to the bottom of my slide.
| | 05:20 | I can make it a little larger if I want to.
| | 05:22 | I'll use my arrow keys to adjust this
exactly in the right spot, and I'm done.
| | 05:29 | Just like that, those
pesky backgrounds are history.
| | 05:32 | This is one of those got-to-try-it
features that's new to PowerPoint 2010.
| | 05:36 | Try it out on your own presentation,
and I think you'll love the results.
| | 05:40 | Keep in mind that if you start with a
low-resolution or a fuzzy photo, your
| | 05:44 | results won't be that great.
| | 05:46 | This feature works best with high
-resolution original photographs
| | 05:50 | or illustrations.
| | Collapse this transcript |
| Understanding slide masters| 00:00 | So far, with the exception of applying
a design theme, every change we've made
| | 00:04 | has only affected one slide.
| | 00:07 | When we changed the font sizes and
colors, or changed from bullets to numbers,
| | 00:11 | it was a localized change, and
didn't affect any other slides.
| | 00:15 | All of that is about to change.
| | 00:17 | Slide Masters, somewhat like a template,
influence the format and layout of your presentation.
| | 00:24 | By modifying a Slide Master, you
modify all of the slides that are linked to
| | 00:28 | that master, maintaining
consistency and saving time. Let me show you.
| | 00:33 | From the View tab in the Ribbon,
we're going to click on Slide Master.
| | 00:38 | Your screen changes quite a bit, and
the first couple of times you do this it
| | 00:41 | will be a little disconcerting.
| | 00:43 | So let me walk you through what's happened.
| | 00:45 | First, you no longer see a presentation;
| | 00:48 | instead, you see the Slide Masters that
your presentation has. Ours has three.
| | 00:53 | There's 1, 2 and 3, one for each
design that we've incorporated.
| | 01:01 | Under each Slide Master is
a variety of slide layouts.
| | 01:05 | These should look familiar to you.
| | 01:07 | Every Slide Master has layouts that we
can choose from to position placeholders
| | 01:11 | for text and other content.
| | 01:13 | You'll probably recognize these.
| | 01:15 | This is the original one where we
have a title and a spot for bullets.
| | 01:20 | Here's the title page, here's a section
header, a title with two columns, and a
| | 01:29 | few more that we haven't really used yet.
| | 01:32 | These correspond exactly to what you've
seen before when we've pulled down the
| | 01:37 | New Slide menu and chosen one of these
layouts, or chosen the Layout menu to
| | 01:42 | reapply to the existing slide.
| | 01:48 | Changes that we make here to the Slide
Master generally affect the layouts inside it.
| | 01:55 | Let me demonstrate this for you.
| | 01:56 | If I take this text box and decide to
give it some color, you'll see how it's
| | 02:04 | affected the same text box placeholder
throughout that particular Slide Master.
| | 02:13 | I'll undo that, and instead this
time, I'll change the font itself.
| | 02:16 | I'll click the title text boundary, change
the font, make it bold, and change the color.
| | 02:30 | As you can see, it's
changed it here, here, and here.
| | 02:34 | Let's go ahead and undo those changes.
| | 02:37 | Now that you have been introduced to the
concept of a Slide Master, I'll use the
| | 02:43 | next three videos to discuss what you
can do to format the Slide Masters, and
| | 02:48 | your overall presentation.
| | 02:50 | Note that when you're finished
modifying your Slide Masters to return to
| | 02:54 | Normal view, just click the Close
Master View button that appears on the Slide
| | 02:59 | Master tab of the Ribbon.
| | 03:00 | As a shortcut, you can also click
on the Normal view here in the lower
| | 03:04 | right-hand corner of your screen.
| | Collapse this transcript |
| Changing slide backgrounds| 00:00 | You can probably guess that a slide
background is what appears behind everything else.
| | 00:05 | Each individual slide can have a
slide background, but we can also set a
| | 00:09 | background to a layout and a Slide Master.
| | 00:13 | We're going to make our Slide
Master a little more interesting with a
| | 00:16 | different background.
| | 00:18 | Remember that this will affect most, if
not all, of the layouts in this Slide Master.
| | 00:23 | If you're not already in the Slide
Master View, from the Ribbon, click on View
| | 00:29 | and then choose Slide Master.
| | 00:31 | Make sure you click on the very first
Slide Master, at the very top of the scrollbar.
| | 00:36 | From the Slide Master tab in the Ribbon,
let's pull down the Background Styles menu.
| | 00:42 | This gallery shows us a dozen of
choices, all based on different colors from
| | 00:45 | our current color set.
| | 00:49 | Not bad, but I want something
a little bit more interesting.
| | 00:52 | So I'm going to click on Format Background.
| | 00:55 | There're quite a few options in this dialog
box, but in this course, we'll keep it simple.
| | 01:01 | I'm going to select Picture or
texture fill and then Insert from File.
| | 01:07 | Now I just need to find
the photo that I want to use.
| | 01:10 | I'm going to choose Background number 2.
| | 01:12 | It's not a busy photo, and I think it'd
make a great background for our Slide Master.
| | 01:18 | Immediately, you'll see how this looks.
| | 01:20 | At first glance, I admit
it's a bit of a disaster.
| | 01:23 | I can't read any of my
content. But don't worry.
| | 01:26 | Back on my Format Background dialog box,
I'm going to click on Picture Color.
| | 01:31 | Under Recolor, and you may remember
this from the previous video, I see a
| | 01:36 | gallery of options that change the
coloring of the image that I currently have,
| | 01:40 | in this case the background.
| | 01:42 | I can apply any of these,
| | 01:49 | but the one that's going to look the
best is this one here, called Washout.
| | 01:52 | Once that's applied, I click on
Close, and there's our new background.
| | 01:56 | Notice how this change affected most, but not
all, of the layouts inside the Slide Master.
| | 02:01 | Notice how it did not affect
the second or third Slide Master.
| | 02:09 | You don't have to apply a
background or do anything fancy.
| | 02:12 | The built-in themes that we saw earlier do a
wonderful job of making our slides look great.
| | 02:18 | But if you want to add another touch
of uniqueness or branding, this is a
| | 02:22 | great way to do it.
| | 02:23 | You can also try this with a
watermarked version of your company logo.
| | 02:27 | Just make sure that, without a doubt,
you can still easily read your text, and
| | 02:32 | remember that projectors don't have the
fidelity that our computer monitors do.
| | 02:37 | If it's mediocre on your screen, it's
going to be awful from the projector.
| | 02:41 | Now that we've made our change, let's
hit Close Master View and see how this has
| | 02:45 | affected our slides.
| | 02:46 | Here we are back in Slide number 5, and
you can see the background has appeared
| | 02:51 | behind it and every other
slide in our presentation -
| | 02:57 | well, almost every slide.
| | 02:59 | Remember that not every single
layout is using that background.
| | 03:02 | And you remember removing a background
from a photo earlier? Let's go back and
| | 03:07 | take a look and see how
that turned up. There it is.
| | 03:11 | Now that we've learned how to change
the slide background, let's learn a little
| | 03:14 | bit more about using Slide Masters.
| | Collapse this transcript |
| Adding a logo to the background| 00:00 | While we're modifying our Slide Master,
we're going to slap our logo on there to
| | 00:04 | establish our company branding on every slide.
| | 00:08 | We've inserted photos before, and this
process is going to be exactly the same.
| | 00:12 | In fact, the only difference is that
we're going to be editing the Slide Master.
| | 00:16 | You recall that I can edit the Slide
Master by choosing the View tab, and then
| | 00:20 | clicking on Slide Master.
| | 00:24 | I'll confirm that I have the
very first Slide Master selected.
| | 00:28 | And then, from the Insert
tab, I'll choose Picture.
| | 00:31 | From our Assets folder, scan around and
look for the TwoTrees-RoundedGreenLogo.
| | 00:37 | Select it and insert it, and there it is.
| | 00:40 | Notice how it appears in the same position on
every single layout used in the Slide Master.
| | 00:48 | When I move it, it moves on every single layout.
| | 00:51 | I'm going to go ahead and move it to the
lower right-hand corner, right about there.
| | 00:56 | I think it needs to be
just a little bit smaller,
| | 01:00 | so I'll use the corner handles to resize it.
| | 01:02 | Let me zoom in and show you something.
| | 01:04 | Do you notice the white edges
around the rounded edges of our logo?
| | 01:10 | That's typical for a logo.
| | 01:12 | We don't want it there.
| | 01:13 | We want it to show the
background behind the logo.
| | 01:16 | Remember, the background removal tool.
| | 01:18 | We can use that again here.
| | 01:20 | With my logo selected, I'll use the Picture
tools Format tab to select Remove Background.
| | 01:27 | Remember, in this process, I'm selecting
the region that I want to keep, which in
| | 01:31 | this case is everything.
| | 01:33 | Then I'll use the Mark Areas to Keep
tool, and I'll create a very long line
| | 01:41 | across almost the entire logo.
| | 01:44 | That gets pretty much everything except
for some letters, and I think I'm done.
| | 01:52 | I'll click on Keep Changes.
| | 01:55 | Now I have the logo I want
without the white around the edges.
| | 01:58 | At this point, with my logo selected
to make it look a little bit nicer,
| | 02:02 | I'm going to select it,
choose Picture tools Format.
| | 02:05 | Under Picture Effects, there are two
features that might work here: a Shadow, to
| | 02:10 | make it look, for example, like that, or a Glow.
| | 02:15 | I'll hit Undo Ctrl+Z, and choose
Picture Effects > Glow, maybe some purple.
| | 02:26 | Let's zoom away and see how
the entire slide looks. Not bad.
| | 02:29 | Finally, to make the Slide Master really
stand out, I'm going to add one more graphic.
| | 02:34 | Do you remember that other background
that we looked at that was just a little
| | 02:38 | too busy, Background 1?
| | 02:40 | Let's go ahead and add this in. It's too big,
| | 02:43 | yes, and it covers everything up,
but we're just getting started.
| | 02:47 | First, I'm going to use the cropping tool.
| | 02:49 | I'm going to crop out
about half of this picture.
| | 02:53 | Notice the new shape is
more of a horizontal stripe.
| | 03:00 | You'll recall that our slide
background has a Wave theme going through it.
| | 03:04 | I'm going to apply that Wave theme
to this current stripe that I've got
| | 03:08 | selected and cropped.
| | 03:09 | From the Crop menu, I'll pull it down
and choose Crop to Shape, and one of these
| | 03:15 | shapes happens to be a Wave, which
I'll select, so I can see the results.
| | 03:20 | Here is my new wave background.
| | 03:22 | With my arrow keys or the mouse, I'm
going to bring this to the very bottom of
| | 03:27 | our slide, right about there.
| | 03:31 | With my photo still selected, from
the Picture tools Format tab, I'm going
| | 03:36 | to click on Send to Back to put it behind
the logo and any text that might be there.
| | 03:42 | To finish it off, under Picture Effects,
I'm going to add a little bit of a dhadow.
| | 03:47 | There is my new Slide Master.
| | 03:49 | You can see how it's affected every
single layout in that Slide Master.
| | 03:54 | I'll hit Close Master View, and now I
can see how this looks overall, with actual
| | 03:59 | content for my presentation.
| | 04:01 | A few things need a little adjusting,
but for the most part there has been a
| | 04:04 | significant step forward in
the format of my presentation.
| | 04:08 | Also take note that other
slide masters remain unaffected.
| | 04:13 | If you happened to notice Slide 8,
where we have hands that look like they're
| | 04:16 | now floating around, don't worry, because
remember that the presentation slide ends right here.
| | 04:23 | Imagine a horizontal line going across.
| | 04:26 | In fact, just make sure, we can click on
Slide Show, and view show From the Current Slide.
| | 04:31 | There it is.
| | 04:34 | I'll press Escape to return back to Edit mode.
| | 04:36 | We're almost done, but I want to make
one more minor adjustment, something that
| | 04:40 | I didn't quite notice until I
ran this presentation fullscreen.
| | 04:45 | If I zoom in to the lower right-hand
corner, I can see that there is a little
| | 04:51 | bit of artifact where the
background shines through the logo.
| | 04:56 | This is an effect caused by the
background removal tool that I showed you earlier.
| | 05:00 | Unfortunately, it was little too
aggressive and removed a little bit of my lettering.
| | 05:05 | We're going to go ahead and fix that, real quick.
| | 05:07 | From the View tab, I'm going to go back
to my Slide Master, back up to the Slide
| | 05:14 | Master itself, and here is
that logo. I select it.
| | 05:19 | Choose Picture Tools Format
and Remove Background again.
| | 05:24 | Notice how it brings us
exactly back to where we were before.
| | 05:27 | I can continue to mark new areas to
Keep, or Remove, or Delete Marks that
| | 05:33 | I've already created.
| | 05:34 | Let's try adding a new one
right across these letters.
| | 05:40 | That looks like it took care of it.
| | 05:41 | I'm going to go ahead and Keep
these Changes, and I'm all wrapped up.
| | 05:45 | There were a lot of little steps in
this video that brought together what we've
| | 05:48 | learned from past videos, including
some new stuff like Send to back, which I
| | 05:53 | will discuss again a little later.
| | 05:55 | When you start to customize your
next Slide Master, I hope you put some
| | 05:59 | creativity into it, like I've
shown here, and have fun with it.
| | 06:03 | But never forget two things: that
your audience must be able to read your
| | 06:07 | content, and that the design you use
must never distract your audience, confuse
| | 06:13 | them, or in any way lead
them away from your goal.
| | Collapse this transcript |
| Applying slide transitions| 00:00 | As we wrap up the formatting of
our presentation, we don't want to
| | 00:03 | overlook slide transitions.
| | 00:06 | A transition is what the audience
sees between slides, the transition from
| | 00:10 | one slide to the next.
| | 00:12 | Transitions can be subtle, like a soft
fade or a horizontal shift from one
| | 00:16 | slide to the next, or they can be
rather exciting using PowerPoint 2010's new
| | 00:21 | 3D graphics features.
| | 00:23 | Let's take a peek through some of
PowerPoint's Transition options, as I show
| | 00:26 | you how to apply them.
| | 00:28 | Every slide in a presentation, including the
first, has a setting for how it's introduced.
| | 00:33 | That's called the Transition.
| | 00:35 | You can set the transition
individually, all at once, or leave them with no
| | 00:40 | transition at all, but
that would be pretty boring.
| | 00:43 | Let's go to slide number 2
and activate a transition.
| | 00:47 | With the slide selected, we'll access
the Transitions tab from the Ribbon.
| | 00:51 | Then we'll pull down the Transition
to This Slide gallery to reveal all the
| | 00:57 | different Transitions we have to choose from.
| | 00:59 | Live preview doesn't work with Transitions,
| | 01:02 | so you'll have to click on the
Transition to preview it, like this.
| | 01:10 | I can repeat the process as often as I want.
| | 01:12 | I'm trying out different Transitions, like
Flash, Ripple, Glitter and so many more.
| | 01:24 | Remember that you can view the
presentation fullscreen, as your audience would
| | 01:28 | see it, by pressing Shift+F5.
| | 01:35 | Then press Escape to return
to editing your presentation.
| | 01:38 | There is a little more than 30
Transitions, and nearly all of them have Effect
| | 01:43 | Options that control the direction,
shape, or style of the transition.
| | 01:49 | As we choose Glitter, which
normally goes from left to right,
| | 01:53 | I can choose Effect Options,
and change the shape and direction.
| | 02:03 | Let's try a more subtle one like Split,
and then pull down Effect Options. Notice
| | 02:09 | I can change the direction and path.
| | 02:16 | Shape allows you a variety of Effect
Options, all different shapes that the
| | 02:22 | transition happens in.
| | 02:26 | Don't forget that this method only
applies to a transition in the current slide.
| | 02:31 | If you'd like what you see and want
every slide that transition the same,
| | 02:35 | click Apply To All.
| | 02:37 | I definitely recommend doing this, as you
want every slide, generally, to be consistent.
| | 02:42 | I'm going to pull down the Gallery one
more time and choose my favorite, Gallery.
| | 02:47 | There are only a few options for this one,
but I like the one that currently is, From Right.
| | 02:56 | And to make sure that every single
slide has the same transition, I'll
| | 02:59 | click Apply To All.
| | 03:01 | Now that we've applied a Transition
to every slide, let's run through the
| | 03:05 | slideshow from the beginning. We'll press F5.
| | 03:08 | Here is our first slide, our second slide.
| | 03:14 | I'll use the arrow keys or the Spacebar.
| | 03:18 | As you can see how the Gallery
transition moves us smoothly from one slide to
| | 03:22 | the next, even when I hit
the left arrow to go backwards.
| | 03:27 | Escape brings me back to
my presentation Edit mode.
| | 03:30 | Finally, you can adjust the speed of most
Transitions here. Where it says Duration,
| | 03:36 | this is the number of seconds, 1.60,
that it takes for the transition to occur.
| | 03:41 | If I increase the number, using the
arrows or my keyboard, and then hit Preview,
| | 03:52 | I'll see how fast or slow, in this
case, it takes the transition to happen.
| | 03:57 | Let's try something a little bit
faster 0.25, and now it's pretty fast.
| | 04:05 | Let's try somewhere right around three
quarters of a second, Apply To All, and
| | 04:11 | now I'll press F5 to start
our presentation. There we go.
| | 04:20 | Remember that you don't want to go too wild
with Transitions, and consistency is important.
| | 04:26 | Choose one that you like, and use it
through out the slideshow. Only deviate
| | 04:30 | for special cases.
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| Saving the design template| 00:00 | It may seem, with so many options and
features, that creating a great looking
| | 00:03 | slideshow can take a long time.
| | 00:06 | There is some truth to that, although
it does get faster with practice, but
| | 00:10 | there is a silver lining, too.
| | 00:12 | PowerPoint designs, even the
customizations you've made to backgrounds,
| | 00:15 | transitions, colors, and fonts, can be reused.
| | 00:20 | Your next presentation can start off exactly
like your current one with all new content.
| | 00:24 | It's the ultimate timesaver. Whenever
you're satisfied with your design, and you
| | 00:29 | can do this as often as you wish,
| | 00:31 | access the Design tab from the Ribbon,
and pull down the Themes gallery.
| | 00:35 | At the bottom of the menu,
choose Save Current Theme.
| | 00:40 | Then provide a simple name.
| | 00:45 | Notice that the file is being saved
in a special folder to office 2010.
| | 00:50 | The next time you use PowerPoint, this
theme will be available to you among the
| | 00:53 | built-in themes that Microsoft has provided.
| | 00:55 | Now that I've re-launched PowerPoint,
when I access the Design menu, and pull
| | 01:00 | down the Theme gallery, you can see
right here under Custom is the theme that
| | 01:04 | I've just created and saved.
| | 01:07 | Now I've got a slideshow ready to go with
no content, but the theme that I want to use.
| | 01:12 | That wraps up our chapter on formatting,
everything from the letter up to the entire slide.
| | 01:17 | I hope I've shown you that while
content is important, formatting is still
| | 01:21 | something to be considered.
| | 01:22 | PowerPoint makes it easy to do.
| | 01:24 | Your only limitation is
your time and creativity.
| | 01:27 | You should never feel as if you need to
spend more than a few minutes on formatting.
| | 01:31 | It's an option for those of you who
want to enhance your presentation, but if
| | 01:35 | you have the time and motivation, then
you should go ahead and do it, and have fun.
| | 01:40 | The next few chapters in our course deal
with inserting special kinds of content:
| | 01:44 | tables, charts, shapes, text
boxes, media, and diagrams.
| | 01:50 | If you want to take a break,
this might be a good time to do it.
| | 01:53 | You've had a lot to learn and practice.
| | 01:55 | If you're ready to keep
going, then let's keep going.
| | Collapse this transcript |
|
|
4. Adding Tables and ChartsCreating tables| 00:00 | We can create a table on our
slide to add a variety of data.
| | 00:03 | Generally, we need tables so that we can
have rows and columns of text, or numbers.
| | 00:08 | It's not always about money either.
| | 00:10 | We might want to display a contact
list, compare products or add a matrix.
| | 00:15 | Let's give it a shot.
| | 00:17 | After Slide 12, we're going to add a new
slide with the usual title and text layout.
| | 00:22 | We'll pull down the New Slide
menu, and choose Title and Content.
| | 00:26 | The title for this slide is
going to be Product Pricing.
| | 00:30 | Instead of typing text directly into
the placeholder, we're going to click
| | 00:33 | the Insert Table icon.
| | 00:36 | This asks us how many rows and
columns we want in our new table.
| | 00:40 | Note that we can adjust this at any time.
| | 00:43 | I want to add a table that shows all of our
products and their pricing at various sizes.
| | 00:47 | So I'll add a table with 4 columns and 6 rows.
| | 00:51 | As you can see, our Table is
created already, and we have some
| | 00:54 | default formatting.
| | 00:56 | Let's add some values, and then we'll format.
| | 01:02 | Entering text into a table is just like it
would be in Microsoft Word, and even Excel.
| | 01:07 | Click and type into the cell you
want to type into and start typing.
| | 01:11 | Note that you can use your backspace
and delete keys, and you can also use your
| | 01:14 | arrow keys to move around the cells.
| | 01:23 | It looks like I forgot one
more row for my sixth product.
| | 01:26 | There is two ways to fix that.
| | 01:28 | I can either tab to the end of the table,
and then press tab one more time, or I
| | 01:34 | can right-click anywhere on the
table, and use the Insert menu.
| | 01:37 | When I right-click, I can choose
Insert, and then Insert Rows Below.
| | 01:44 | There is my new row.
| | 01:45 | I'll click here and continue to type.
| | 01:52 | You can see how the table keeps
everything lined up neatly, and how we can use
| | 01:56 | tables to show just about any kind of data.
| | 01:58 | Let's continue on, and
learn about formatting a table.
| | Collapse this transcript |
| Formatting tables| 00:00 | Once we finish the majority of our data
entry, we can worry about formatting the table.
| | 00:04 | We generally want to save this for
the end, because it's a bummer to format
| | 00:07 | the table just right and then find
that we have to add more cells only to
| | 00:11 | make us format it again.
| | 00:13 | For this table we're going to want to
adjust the colors, cell alignment, and
| | 00:17 | overall height of the table.
| | 00:19 | Let's start with the colors.
| | 00:21 | When I have my cursor anywhere inside
the table, the Table tool, Design, and
| | 00:25 | Layout tabs appear in the Ribbon.
| | 00:28 | Design lets me change colors easily by
pulling down the Table Styles gallery and
| | 00:33 | looking through the options.
| | 00:36 | The colors that we have to choose from
come from the color set that we applied
| | 00:39 | when choosing a theme.
| | 00:43 | On the left, under Table Style Options,
I have a variety of settings I can control
| | 00:47 | that affect the look of the table.
| | 00:49 | Header Row makes my very
first row look a little different.
| | 00:53 | If I turn it off, you'll see how that looks now.
| | 00:56 | We want this on because our top row
indicates what each column is for.
| | 01:01 | I can also turn on Total Row.
| | 01:02 | This makes the very last
row of my table stand out.
| | 01:05 | In this case, that's not what we want.
| | 01:07 | We're going to leave it off.
| | 01:09 | Banding is the process of alternating colors.
| | 01:12 | I can turn banding off, or leave it on.
| | 01:15 | I can also do this for columns.
| | 01:18 | We'll use the default settings for this table.
| | 01:20 | And finally, I can make my first and
last columns stand out, just like I could
| | 01:24 | earlier with my first and last rows.
| | 01:27 | Let's go ahead and turn on First Column,
so that the names of my products are
| | 01:31 | in bold automatically.
| | 01:33 | Still from Table tools > Design, I
can customize the Shading, Borders, and
| | 01:37 | Effects of my table as long as I
have that table still selected.
| | 01:41 | If I pull down Shading, I can change
the color altogether, change the Gradient
| | 01:46 | fills, change the Borders that are
used, or turn them off altogether, and add
| | 01:54 | Effects such as Shadow, Bevel, and Reflection.
| | 02:05 | Note that PowerPoint places a
distinction on what you have selected.
| | 02:08 | If my entire table is selected, then
these options control the entire table;
| | 02:13 | however, if I only have my cursor in a
single cell or select two or three cells
| | 02:18 | at the same time, only
those cells will be modified.
| | 02:22 | Let's go ahead and fix the
alignment of the pricing.
| | 02:24 | I want my numbers to appear
right-aligned in the cells.
| | 02:27 | I'm going to select all of these cells,
all three columns, and from the Layout
| | 02:32 | tab, under Table tools in the
Ribbon, I'll choose Align Text Right.
| | 02:36 | Let me briefly show you some of
the other options in this area.
| | 02:40 | Here's Left, Center, and Right, as
well as Top, Center, and Bottom.
| | 02:46 | Note that I can change the direction
of the cell and control the margins;
| | 02:50 | for example, let me select the entire
table, pull down Cell Margins, and instead
| | 02:56 | of Normal, we'll go Wide.
| | 02:58 | Notice how my table is now spaced
out, and each cell has a little bit
| | 03:02 | more breathing room.
| | 03:03 | Finally, let's fine-tune
the height of the table.
| | 03:06 | This slide will look a little better if
the table fills up most of the available
| | 03:09 | space towards the bottom.
| | 03:11 | You can see that there's still a
little bit of space that we can use.
| | 03:14 | If I press Shift+F5, I'll see that I
do have quite a bit of space that I can
| | 03:20 | use, if I choose to.
| | 03:21 | If I select my table and grab the
bottom of the table here, where I can see a
| | 03:27 | special handle, I'll
drag down just a little bit.
| | 03:30 | The exact amount, I'm not quite sure, so
I'm going to kind of eyeball and guess it.
| | 03:34 | I'll press Shift+F5 again, so I can
see this fullscreen, and it looks like
| | 03:39 | I got it just right.
| | 03:41 | Note that each row extended the same amount,
since I selected the table boundary first.
| | 03:46 | There you have it, a great looking
table of prices in just a few minutes.
| | 03:50 | There is a few more things to learn about
tables, but you've got enough now to get started.
| | 03:54 | So we'll save the rest for another course.
| | Collapse this transcript |
| Pasting tables from Excel| 00:00 | Occasionally, we already have our
data typed in Excel, and we just want to
| | 00:03 | transfer it to PowerPoint.
| | 00:05 | I'm going to show you a few ways that
we can do that, all using copy and paste,
| | 00:10 | and in the process, you're going to
see a new feature for PowerPoint 2010
| | 00:14 | called Paste Preview.
| | 00:15 | Let's add a new slide for Sales
Results after slide number 13.
| | 00:21 | With 13 selected, I'll go to the Home
tab, pull down the New Slide menu and
| | 00:26 | choose Title and Content.
| | 00:28 | We'll give this the title Sales Results.
| | 00:32 | Let's head over to our Asset folder
because we've got an Excel workbook waiting
| | 00:36 | for us that has the data we need.
| | 00:38 | Here in our Assets folder is Quarterly
Sales Results, and there's our numbers.
| | 00:43 | Pretty impressive for an
olive grower based in New York.
| | 00:46 | Let's get this into our slideshow.
| | 00:47 | I'll select the cells I want and
hit Copy, or Ctrl+C. Heading back to
| | 00:53 | PowerPoint, I'll place my cursor
inside the placeholder, but don't hit Paste
| | 00:57 | just yet; instead, from the Home tab in
the Ribbon, I'm going to pull down the
| | 01:02 | Paste Options menu.
| | 01:04 | Here PowerPoint gives me five
different ways that I can paste.
| | 01:07 | And as I hover over each one of
these, I'll see PowerPoint's results.
| | 01:12 | Note that I don't have to commit to
any one of these, but when I found the one I
| | 01:16 | like, I can select it.
| | 01:18 | Let's discuss, for a
moment, what each of these mean.
| | 01:20 | Starting from the left, Using
Destination Styles, you've seen in our previous
| | 01:25 | video that PowerPoint has its
own way of creating a table.
| | 01:28 | And if we paste Using Destination
Styles, a new table will be created, not an
| | 01:33 | Excel spreadsheet, but a PowerPoint table.
| | 01:36 | And PowerPoint will do the best that
it can to take the content from Excel,
| | 01:40 | pasting it into a new PowerPoint table,
mimicking the Destination Style of your
| | 01:46 | PowerPoint presentation.
| | 01:47 | This means that all of your formatting
from Excel will be lost, converted into
| | 01:52 | your PowerPoint presentation's format.
| | 01:54 | As you can see, it doesn't look that
great, but there are times when this is
| | 01:58 | exactly what you want.
| | 01:59 | The next option is to
Keep the Source Formatting.
| | 02:02 | This option, like the prior
one, creates a PowerPoint table;
| | 02:06 | however, PowerPoint does everything it
can to mimic the formatting from Excel.
| | 02:11 | You can see that the formatting is
much closer to the original source than it
| | 02:15 | was in the previous option that we had.
| | 02:17 | The third option actually Embeds
an Excel spreadsheet right into your
| | 02:21 | PowerPoint presentation.
| | 02:22 | It's like having a window
to Excel in your slideshow.
| | 02:26 | For fidelity, this is the number one choice.
| | 02:28 | This will show you exactly what that
Excel spreadsheet looked like because
| | 02:32 | it really is Excel;
| | 02:33 | however, there are two things
I want to caution you about.
| | 02:36 | Number one: This will make your
PowerPoint file quite a bit larger; after all,
| | 02:40 | you're bringing in an entire Excel file right
into your PowerPoint slideshow. And number two:
| | 02:46 | if anybody gets a hold of your
PowerPoint, file they'll have complete and full
| | 02:50 | access to all the information that's
contained inside that Excel workbook, even
| | 02:55 | information that doesn't show in the window.
| | 02:58 | So for fidelity, this is a great option.
| | 03:01 | But consider the implications of the
file size and the potential security risk
| | 03:05 | of having that
information contained in the file.
| | 03:08 | The next option is to paste as a Picture.
| | 03:11 | This too gives us a very close fidelity to what
| | 03:14 | Excel had, without the drawback of the
large file size created by embedding the
| | 03:18 | Excel file, and without the
drawback of the security implications.
| | 03:23 | Pasting as a picture almost
literally takes a snapshot of what was in the
| | 03:27 | clipboard and pastes it in, just as if it
was a clipart or image that you included
| | 03:32 | from your hard drive.
| | 03:33 | And finally, there is paste
as text, or Keep Text Only.
| | 03:37 | Note that this converts the information
that found in the clipboard into bullets.
| | 03:41 | It's just as if you were to type it
yourself without any concern to formatting
| | 03:46 | rows, columns or anything else.
| | 03:48 | It's just typing,
pressing tab and pressing Enter.
| | 03:51 | There really is no better option.
| | 03:53 | It just matters what you want to
do and what's most important to you.
| | 03:56 | For the sake of time, I'm going to go
ahead and choose to paste as a Picture,
| | 03:59 | because I do want to show you one
neat effect that can happen when you do
| | 04:03 | paste as a picture.
| | 04:04 | By doing so, I can now move this around,
just like any other picture I would have.
| | 04:09 | I can resize it and since this is,
after all, a picture, I can do some funny
| | 04:15 | interesting things like Rotate, and
apply Picture tools Styles, such as the ones
| | 04:22 | that you see here in the list.
| | 04:24 | Add a little Glow, add a little Shadow,
press Shift+F5, and there is the table
| | 04:34 | from Excel that I bet your
employees have never seen before.
| | 04:37 | If you don't like the results of the
Copy and Paste feature from Excel, you
| | 04:40 | always have two other options.
| | 04:42 | You can format what you have in Excel
before you copy and paste and make it
| | 04:46 | better suited for your slideshow, or
you can create a regular PowerPoint table
| | 04:51 | just, like we did in the previous video,
and hand-type your data into the cells.
| | 04:55 | Either way, I hope you like the ease
of the new Paste Preview feature and
| | 04:59 | find it a time saver.
| | Collapse this transcript |
| Creating charts| 00:00 | Nothing shows off your numbers like
a well-designed chart, and PowerPoint
| | 00:04 | 2010 makes it easy.
| | 00:05 | I'm only going to show you the basics
of creating a chart in this video. Why?
| | 00:09 | Because thankfully, PowerPoint uses the
exact same Charting Engine as Microsoft Excel.
| | 00:14 | This means if you know how to make and
customize charts in Excel, then you know
| | 00:18 | how to do it in PowerPoint.
| | 00:19 | Let's go ahead and get started.
| | 00:21 | Between slides 13 and 14 I'd like to
include a new pie chart that shows the
| | 00:25 | sales volume of each of our six flavors of oil.
| | 00:29 | Let's click between slide 13
and 14 and add a New Slide.
| | 00:34 | We'll call this slide Favorite Flavors.
| | 00:38 | And then we'll click on the Chart icon below.
| | 00:41 | As you can see, PowerPoint brings up
the Insert Chart dialog box straight from
| | 00:45 | Excel, with the same choices
that we would expect to see.
| | 00:49 | Let's go ahead and create a pie chart.
| | 00:51 | Watch how Excel is fired up with
the sample spreadsheet ready to go.
| | 00:55 | All you have to do is plug the information in.
| | 00:58 | By the way, if we move Excel out of the
way you'll see that you've got a sample
| | 01:01 | pie chart ready to go, and this is
automatically linked to the Excel spreadsheet
| | 01:06 | that PowerPoint created for us.
| | 01:07 | All we have to do now is change the numbers.
| | 01:34 | And that's all there is to it.
| | 01:35 | If you were paying attention as I was
typing, you see that as I was changing the
| | 01:38 | numbers here, my thumbnail
was automatically updating.
| | 01:41 | All I have to do now is close Excel, I
don't even have to save changes and my
| | 01:46 | chart is already set and ready to go.
| | 01:49 | I'm really glad that PowerPoint
inherited the Excel Charting tool back in Office
| | 01:52 | 2007, because they are so much
easier to create, and they look great.
| | 01:57 | If we want to change the colors on this
real-quick, I'll just select the chart,
| | 02:01 | choose Chart Tools > Design, pull down
Chart Styles and then choose one of the
| | 02:06 | color sets that match my theme.
| | 02:08 | If you'd like to learn more about
creating and customizing charts, look for the
| | 02:12 | Excel 2010 video, Essential Training.
| | Collapse this transcript |
| Pasting charts from Excel| 00:00 | You may have already had a chart
created in Excel and just want to bring it
| | 00:03 | over to PowerPoint.
| | 00:04 | If that's the case, there is
no need to reinvent the wheel.
| | 00:08 | A copy and paste can quickly make this happen.
| | 00:11 | Again, we are going to create a new slide,
| | 00:12 | this time right after slide number 15.
| | 00:15 | Slide 15 shows our Sales Results
in a tabular format, using numbers.
| | 00:20 | We are going to go ahead and re-create
this slide using the chart that we've
| | 00:23 | already created in Excel.
| | 00:25 | Let's go ahead and make a new slide.
| | 00:26 | I'll pull down New Slide menu
and choose Title and Content.
| | 00:30 | I am going to give this slide the same
name as the previous one, Sales Results.
| | 00:37 | This way, as we transition from 15 to 16,
the audience is going to see a smooth
| | 00:41 | transition from data to chart.
| | 00:45 | Let's head over to our Assets folder
where we have the Quarterly Sales Results
| | 00:48 | Excel Workbook ready to go.
| | 00:50 | In the second tab of this
workbook is the sales chart.
| | 00:53 | I'm going to select it and then hit
either Copy, Ctrl+C, or from the Home menu,
| | 00:58 | choose the Copy option.
| | 01:01 | Heading back to PowerPoint, I'll place
my cursor inside the text box and hit
| | 01:05 | Paste, Ctrl+V, or hit the Paste icon.
| | 01:10 | In the previous video, we used the
Paste Preview pulldown menu to see, in a variety
| | 01:14 | of options, different ways that
we can paste our information.
| | 01:18 | This time I like to show you
another version of that menu here.
| | 01:21 | It appears whenever we paste
using the Ctrl+V shortcut key.
| | 01:25 | The options are similar in concept, but
they are going to vary here because this
| | 01:29 | time we've pasted a chart rather than a table.
| | 01:32 | Let me walk you through the options.
| | 01:34 | You are going to find that
these four are almost the same.
| | 01:38 | Two of them allow you to embed the workbook.
| | 01:40 | We talked about embedding in the previous video.
| | 01:43 | Embedding means to take the Excel
workbook and include it into your PowerPoint
| | 01:47 | presentation, almost like a Window to Excel.
| | 01:50 | While the fidelity is great, it means
you are going to increase your file size,
| | 01:54 | and it poses a security threat because
all of the information available in the
| | 01:58 | Excel file will be available to
anyone who has your PowerPoint file, even
| | 02:03 | information that doesn't
show in the chart itself.
| | 02:06 | So two of these options will
paste with the embed feature.
| | 02:10 | The other two paste using the Link
feature. Linking just means to link back to
| | 02:14 | the original Excel Spreadsheet
without actually including it.
| | 02:18 | The other option we have here is Formatting.
| | 02:20 | Do we want to use the destination
theme or the source formatting - the source
| | 02:24 | being Excel and the
destination being PowerPoint?
| | 02:28 | We can paste the chart in using
PowerPoint's Theme, or leave it as it is
| | 02:33 | originally from Excel.
| | 02:35 | So that explains these four options.
| | 02:37 | Let's look at the fifth
one, Paste it as a Picture.
| | 02:40 | Like our previous video, this feature
takes a snapshot, or a photograph of
| | 02:45 | what we've got copied,
| | 02:46 | in this case a chart, and
pastes it in as if it was a clipart.
| | 02:50 | The benefit to this is a smaller file with
no link back to Excel and no security risk.
| | 02:56 | It also allows us to do some pretty
interesting things with the formatting,
| | 02:59 | since it is, after all, now a picture.
| | 03:02 | I think this time what I'd like to do
is paste it in but match the destination
| | 03:06 | format and link it back to the original data.
| | 03:08 | That's the third option.
| | 03:11 | And now with my chart in PowerPoint, I am
going to make some minor modifications.
| | 03:14 | I'll go to the Design tab and change the color.
| | 03:17 | And I'll grab the bottom of the chart
and move it up just a little bit, resizing
| | 03:21 | it so that my numbers aren't
obscured by the background behind it.
| | 03:25 | And there you have it:
| | 03:25 | a few ways to bring content from Excel
right in the PowerPoint while showing off
| | 03:30 | the new Paste Preview feature.
| | 03:31 | Whether you use tables or charts
to explain your data is your call,
| | 03:36 | but remember that too much
information can weigh down your audience.
| | 03:39 | There is no rule that says you
have to show them everything;
| | 03:43 | instead, show your audience what
matters and make supplemental data available
| | 03:47 | via handouts, e-mail or on the Web.
| | 03:50 | In other words, keep your slides simple.
| | Collapse this transcript |
|
|
5. Working with ShapesAdding shapes| 00:00 | This chapter is all about Shapes in PowerPoint:
| | 00:03 | how we can add them, format them, move
them around, position them on top of each
| | 00:08 | other and animate them.
| | 00:10 | But let's take a step back for just a moment.
| | 00:11 | What is a Shape, and why do we even care?
| | 00:14 | Shapes are any object, such as an arrow,
circle or a rectangle, that we use for
| | 00:19 | annotation, or to build a diagram.
| | 00:22 | Shapes also include text boxes, like
the placeholders that we've been using, as
| | 00:26 | well as freestanding text.
| | 00:29 | Nearly everything that we can do with
a shape, like animation, we can do with
| | 00:33 | photos, charts and other objects.
| | 00:35 | Let's try a few examples, and I
think you'll get the hang of it.
| | 00:38 | It's time to show our employees our Web
site and discuss a few of its features.
| | 00:42 | Slide number 9 already has a page dedicated
to our Web site, but the graphic is missing.
| | 00:48 | Let's add that real fast from my Assets folder.
| | 00:50 | We will choose Insert > Picture,
navigate to our Assets folder, and we will find
| | 00:58 | a file called Website.
| | 01:02 | Remember that when we resize anything
we should always use the corner handles.
| | 01:06 | We don't want our Web site image to be skewed.
| | 01:09 | I am going to place the Website image
here and then resize the text box so that
| | 01:15 | text wraps along its side, move it
up a little bit, and it's in place.
| | 01:20 | Now I want to draw some
Shapes on my Website image.
| | 01:23 | Shapes can be added from the Home
tab here, or the Insert tab here.
| | 01:29 | Notice the gallery of Shapes
available to us: rectangles, ovals, rounded
| | 01:34 | rectangles, stars, arrows, lines, curvy
lines, squiggly lines, all sorts of shapes.
| | 01:41 | Let's start things off with an arrow,
so they can draw attention to the Shop
| | 01:45 | button of our Web site.
| | 01:47 | When I found the shape
that, I want I give it a click.
| | 01:50 | Notice how my pointer now looks like crosshairs.
| | 01:53 | I position my pointer wherever I want
that shape to appear, and then I click
| | 01:57 | and hold and then drag.
| | 01:59 | I haven't let go of the mouse button yet.
| | 02:02 | When I do, it'll create that shape, and don't
worry if you don't get it right the first time.
| | 02:07 | You can always move and resize at anytime.
| | 02:10 | I let go, and there is my shape.
| | 02:12 | I would also like to place a star
next to our Flavor of the Month game.
| | 02:16 | Again, I'll pull down the Shapes menu,
find the star, select it, point to where
| | 02:23 | I want the star to be created,
click and hold, then let go.
| | 02:28 | I'll do this one more time,
| | 02:29 | this time from the Home tab.
| | 02:31 | I'll find the Oval icon, select it
and then drag that oval into existence,
| | 02:38 | click, holding and then letting go, all right.
| | 02:42 | So the circle around our Web site
address didn't quite go as planned.
| | 02:45 | But now we know how to add shapes,
and it wasn't too hard. One quick tip:
| | 02:49 | You can delete a shape just by selecting
it and pressing Delete on your keyboard.
| | 02:55 | In our next video, we will take
care of that circle as well as a few
| | 02:58 | other details.
| | Collapse this transcript |
| Moving, resizing, formatting, and rotating shapes| 00:00 | Rarely does a shape look
perfect after we've inserted it.
| | 00:03 | We often have to move it around just to
right, resize it, occasionally rotate it
| | 00:06 | and format it to make it look perfect.
| | 00:09 | And that's what this video is all about.
| | 00:12 | Moving shapes is easy: just point, grab
it with your mouse and drag it around.
| | 00:20 | You can point to any shape,
grab it and give it a new location.
| | 00:24 | In the event that your shape is
transparent, that is if it only has an outline,
| | 00:28 | you'll need to grab it
by the outline to move it.
| | 00:31 | Here is a quick tip:
| | 00:32 | You can also use your arrow keys to move shapes.
| | 00:35 | Just like the shape and tap your up, down, left
and right arrow keys to move the shape around.
| | 00:44 | Hold down the Ctrl key for little tiny nudges.
| | 00:48 | As for resizing the Shapes, we
can drag and drop those handles.
| | 00:52 | Any of the eight handles will do.
| | 01:00 | If you'd like to constrain the aspect ratio
of the shape, then hold down Shift as you drag.
| | 01:09 | Rotating is accomplished using the
green handle that you see atop every
| | 01:12 | shape when it's selected.
| | 01:14 | Just point your mouse to that green handle,
grab it and drag it left or right to rotate.
| | 01:20 | As you are getting the hang of modifying
shapes, you may find it very useful to zoom in.
| | 01:24 | Remember the Zoom sliderbar
that we've talked about earlier.
| | 01:27 | If I zoom in, I'll be able to
see my shapes a little bit better.
| | 01:31 | I can position them exactly where I
want to, especially when it relates to
| | 01:35 | something else on the screen.
| | 01:38 | I'll scroll up and find that Web site address.
| | 01:41 | And I can move this circle around
exactly how I want it to be, using my arrow
| | 01:45 | keys, or Ctrl and arrow keys, to nudge it
around exactly the way I want it to be.
| | 01:51 | I'd like to show you something very
special about most shapes, the yellow diamond.
| | 01:56 | Not every shape has a
diamond, and some have two or three.
| | 02:00 | They allow you to control the
focal points of your shapes, like this.
| | 02:04 | Here is one diamond, which I can move up
and down to change the size of the arrowhead.
| | 02:10 | The other diamond changes
the width of the arrow itself.
| | 02:15 | If I return back to my star, there is
one diamond here, which when I adjust it
| | 02:20 | makes my star wider or narrower.
| | 02:24 | And that leaves formatting.
| | 02:26 | Shapes can be formatted with Color,
Outline and all sorts of special effects,
| | 02:31 | like shadow and 3-D.
| | 02:33 | Select a shape and then access
the Drawing Tools Format tab.
| | 02:37 | Notice the Shape Styles gallery
that's built-in using the colors that are
| | 02:41 | assigned to our current presentation.
| | 02:44 | Notice I can hover over these options,
| | 02:46 | and using Live Preview, see exactly
what it's going to look like before
| | 02:49 | committing to that style.
| | 02:50 | We can also customize the styles using the
Fill options, Outline options and Shape Effects.
| | 02:57 | Shape Fill changes the color
that's filling up my shape.
| | 03:00 | I can choose from a solid color, add a
picture or a gradient, or even apply a texture.
| | 03:11 | I can change the outline, currently
white, to a different color, to a different
| | 03:18 | width, or even change it to
dashes, doted lines et cetera.
| | 03:26 | Under Shape Effects I can apply
things like a Shadow, a Reflection, some
| | 03:35 | Glow, give it Soft Edges, add some Beveling
Effects to it, or give it some 3-D Rotation.
| | 03:50 | I'd like to pay special attention to
the circle around our Web site address.
| | 03:54 | It's not very helpful if the
Shape is covering up the text.
| | 03:57 | So with my circle selected, I am
going to pull down the Shape Fill menu
| | 04:01 | and choose No Fill.
| | 04:03 | And just like that, with the outline
remaining, I can see exactly what I wanted to
| | 04:08 | see: the Web site address with a large
oval around it. While I am at it, let me
| | 04:12 | pull down the Shape Outline menu,
choose Weight and apply a thicker weight.
| | 04:18 | If I want to change the color while
I am at it, and I can do that too.
| | 04:32 | One last tip here: the Format Painter,
let's suppose you have one shape and it's
| | 04:36 | the exact formatting you'd like to
apply on another shape - we can do that.
| | 04:41 | I can select the first shape, the
one that's good, and from the Home tab,
| | 04:45 | click Format Painter.
| | 04:48 | My painter now resembles a paintbrush.
| | 04:50 | And if I click on my second shape,
all of the formatting from the first is
| | 04:54 | copied and applied to the second.
| | 04:56 | Shapes can be moved around, resized,
rotated and certainly formatted with a
| | 05:00 | variety of options like Color,
Outlined, Glow, Shadow and Bevel.
| | 05:05 | I know you've heard me say this,
but it's worth saying again.
| | 05:08 | Keep things consistent, and that's why
the Format Painter tool is so useful.
| | Collapse this transcript |
| Adding text to shapes| 00:00 | Shapes can also be used to
hold text, nearly any shape.
| | 00:04 | Let's try this twice, with
our Star and with our arrow.
| | 00:07 | Click on the arrow that's pointing
to the Shop link from our Web site.
| | 00:11 | Let's zoom in a little bit, so we
can see better what's going on.
| | 00:14 | With the shape selected, I can
just start typing on my keyboard.
| | 00:18 | I'm going to type "Buy."
| | 00:20 | There is our text, but it's not quite right.
| | 00:23 | Not only is it hard to see with white lettering,
but it's also vertical, not what I wanted.
| | 00:28 | Let's make a little
adjustment in the way it behaves.
| | 00:30 | From the Drawing tools : Format Tab,
I'm going to click on the WordArt
| | 00:34 | Styles Action button.
| | 00:36 | This pulls up the Format
Text Effects and from Text Box,
| | 00:39 | I'm going to change the Text direction.
| | 00:42 | Instead of Horizontal, I'll choose Rotate.
| | 00:46 | I click close and our text
is already looking better.
| | 00:49 | But I do want to change the color.
| | 00:51 | So I'll select he boundary of the
object, and here under Text Fill, pull it
| | 00:55 | down, and try a color like black.
| | 00:59 | While I'm at it, I might even go
Home and change the font itself.
| | 01:04 | I could even make it a little larger.
| | 01:08 | Don't forget that we can resize our Text
Box if we ever need to. About that star,
| | 01:15 | let's go ahead and select it, and
add some text to it. We'll type "Fun!"
| | 01:19 | You can see we've got the same problem,
but we're going to fix it in a different way.
| | 01:23 | From the same Dialog Box as before,
that is the Drawing Tools > Format > WordArt
| | 01:28 | Styles, and in the Action button, I'm
going to disable Automatic Text Wrapping.
| | 01:33 | Here you'll see the check
box, Wrap text in shape.
| | 01:37 | By turning that off and
hitting Close, our problem is solved.
| | 01:41 | Since text can be added to any shape, we
can use it to create some great effects.
| | 01:45 | Let's head to Slide # 14, our pie chart.
| | 01:49 | We'll zoom back, and now I'm going to
insert a new rounded rectangle shape.
| | 01:53 | From the Home Tab, I'll click on the
Rounded Rectangle, and right about here in
| | 01:58 | the lower left-hand corner, I'm going
to click and hold, drag, and then let go.
| | 02:03 | With the shape still selected, I'm going to
type "What's Your Favorite?" with a question mark.
| | 02:09 | I'll select the boundary of the text
box. Using the Home tab, I'll adjust the
| | 02:14 | font, the font size, a little bold, and
I'm going to emphasize the word "Your" by
| | 02:21 | putting it in italics.
| | 02:23 | Finally, I'll return to Drawing tool's
Format, where I'll change the Shape Fill
| | 02:27 | to a more appropriate color, change the outline,
and maybe even add a little bit of gradient.
| | 02:39 | We're set. I'm going to press
Shift+F5 to see how this looks.
| | 02:42 | So that was pretty straightforward.
| | 02:44 | You can click Shape, type, and you're done.
| | 02:47 | There are more options that you can
use to control things like Margins and
| | 02:50 | Columns, and a few other techniques,
but we'll save those for another video.
| | 02:54 | For now, let's head on to text boxes.
| | Collapse this transcript |
| Adding text boxes| 00:00 | So what is a text box?
| | 00:01 | Honestly, it's just a rectangular
shape with no background and no outline.
| | 00:06 | Yeah, in fact, you've been
typing into text boxes all along
| | 00:10 | Those placeholders where you've added things
like a title and bullets were text boxes.
| | 00:15 | There's really nothing special about
a text box, except for its formatting.
| | 00:19 | So why does it get its own video?
| | 00:21 | Because it's the concept that's important.
| | 00:23 | With text boxes, you can add your own
text anywhere on the slide, annotating
| | 00:28 | graphics or charts, or just
throwing in some additional information.
| | 00:31 | Let's go to Slide # 15 to show you what I mean.
| | 00:36 | In the third quarter, a major
wholesaler picked up one of our lines of olive
| | 00:40 | oils and Sales skyrocketed.
| | 00:43 | I want to show that on our table.
| | 00:45 | Let's move our table up a few notches
to make room for a new text box that's
| | 00:48 | going to appear underneath.
| | 00:50 | Now, I'll click the text box
tool found here under the Home Tab.
| | 00:56 | I'll position my mouse right
about here, underneath quarter three.
| | 01:00 | I'll click, and now I'll start to type.
| | 01:05 | There's our text box.
| | 01:07 | While I'm at it, I'm going to add a
simple arrow pointing upwards, just like that.
| | 01:14 | Remember that we can adjust these, things
like the Width, the Color, the Position.
| | 01:19 | I might click back to my New Wholesaler Added.
| | 01:21 | Change the font, make it bold, use my arrow
keys to position it exactly where I want it to go.
| | 01:31 | I'll select that arrow, return to
Drawing Tools > Format and change the style.
| | 01:47 | All right, now here's something fun to try:
| | 01:49 | In slide number 17, we're going to try
doctoring up the photo using a text box.
| | 01:54 | I'm going to add a new text box right
about here, and type in one of the flavors
| | 01:59 | of our olive oil, Mandarin.
| | 02:03 | Select in the frame, I'll choose a new
font, and then I will rotate our text box
| | 02:08 | 90 degrees using the green handle.
| | 02:10 | I'll drag the new text box into
position, right about there, and then make it
| | 02:16 | a little bit larger.
| | 02:18 | We've now faked the label on
top of our bottle of olive oil.
| | 02:21 | There's a shortcut key
I'd like to share with you.
| | 02:22 | It's Ctrl+D. Ctrl+D takes the selected
object and duplicates it, hence the D. So
| | 02:30 | with our Mandarin text box selected,
I'm going to hit Ctrl+D and then drag the
| | 02:36 | new one into the new position.
| | 02:38 | I'll repeat this a few more times,
one for each bottle of Olive Oil.
| | 02:47 | And to maintain the perspective of the
different bottles getting smaller, I'll
| | 02:51 | make each one a little bit smaller, and
then use my arrow keys to fine-tune the
| | 03:08 | placement on the bottle.
| | 03:24 | I'll wrap this up by changing the
product names and changing the text box color
| | 03:42 | to white, so we can read
what it says. So there you go.
| | 03:46 | text boxes, anywhere you want them with
rotation, font size and just about any
| | 03:51 | other setting you can think of.
| | 03:52 | Simple and easy.
| | Collapse this transcript |
| Working with layers (Send to Back and Send to Front)| 00:00 | We're going to add three
photos to our photo album.
| | 00:02 | And they are going to be
positioned so that they overlap a little.
| | 00:06 | Using layers, we can control which
photos are on top and which are on bottom.
| | 00:11 | This becomes especially useful when we
have text boxes, shapes, photos and other
| | 00:15 | objects all fighting to be on top.
| | 00:17 | It's up to us to tell
PowerPoint what the order is.
| | 00:21 | If you're a little confused, don't worry;
| | 00:22 | as soon as I get started, you're going
to see exactly what I'm talking about.
| | 00:25 | So let's head to Slide
number 7, our Photo Album.
| | 00:28 | We're going to pull down the new Slide
menu to add a new slide right after seven.
| | 00:32 | And this time, we're going
to add a Title Only layout.
| | 00:36 | This gives us the Title without
any placeholder below for content.
| | 00:40 | We're going to call this
one Photo Album (cont.).
| | 00:45 | Now, from our Assets Folder,
we're going to add three photos.
| | 00:48 | I'll chose Insert > Picture and
add Ranch 1, Ranch 2 and Ranch 3.
| | 01:04 | Now, I'm going to resize each photo,
so it's a little bit easier to manage.
| | 01:11 | There's 1, 2 and 3.
| | 01:18 | In fact, if I select each photo by
holding down the Shift key as I click, I can
| | 01:25 | select all three at the same time.
| | 01:27 | Now, with all three selected, I'm
going to say that I want the Height of all
| | 01:31 | three of them to be three inches.
| | 01:34 | When I press Enter, all
three images are resized.
| | 01:38 | Now, I'll position them just about
where I want them, like that, and with each
| | 01:44 | three selected, again by holding down
Shift, I'm going to apply a Picture Style,
| | 01:49 | one that I think is going to look
really nice with these photos. All right.
| | 01:53 | That looks great, and
they're positioned pretty well.
| | 01:55 | If I hit Shift+F5, I can see
how this looks on the screen.
| | 01:59 | The only problem with this is that what
if I wanted them in a different order?
| | 02:02 | What if I want picture number one to
be behind picture number two, and that
| | 02:07 | behind the picture number three?
| | 02:10 | Or what if I rearrange these, and need to
readjust who is on top and who is on bottom?
| | 02:16 | We can fix this by sending
pictures to the front or to the back.
| | 02:21 | For example, if I right-click on
this picture, I can choose Send to Back.
| | 02:26 | That'll put it behind the other pictures.
| | 02:29 | Let me do it again with this one.
| | 02:31 | I'll select it, right-
click and choose Send to Back.
| | 02:35 | There's also a Bring to Front option, or
a Send Backwards, just one step, function.
| | 02:45 | Notice that these functions are
available to us here under Picture tools >
| | 02:48 | Format, as long we have a photo selected.
| | 02:51 | So to make this look right, I'm going
to reposition my photos the way I have
| | 02:55 | them in mind and then right-click on
any one of these that need to be brought
| | 02:58 | forward or backwards, so it
looks exactly the way I want.
| | 03:06 | We're going to try another
example in Slide number 3.
| | 03:10 | On our Endorsement slide, I want to
spice this up a little bit by using a really
| | 03:14 | fancy way to show a quote.
| | 03:15 | First, I'm going to get rid of the
quote marks that surround the testimonial.
| | 03:19 | Next, I am going to create a brand-
new text box, just off to the side, that
| | 03:24 | consists of a quote.
| | 03:26 | I'll select the boundary and
make this quote really large.
| | 03:32 | And maybe even give it a different color.
| | 03:35 | When I place my quote over here to
the left, it's going to cover up the W.
| | 03:40 | But that's all right. I'm going to
right-click on it, and choose Send to Back.
| | 03:45 | That puts it now behind the words.
| | 03:48 | Make it a little bit bigger, use my
arrow keys to position it, and I'm set.
| | 03:53 | Remember that Ctrl+D
duplicates the selected object.
| | 03:57 | And with my second quote, I'll move
it over here to the right, use the
| | 04:01 | green handle to rotate it, and then
use my arrow keys to move it exactly in
| | 04:07 | the position I want.
| | 04:08 | Of course, this one is also in
front of my text. So one more time,
| | 04:12 | I'll right-click and choose Send to Back.
| | 04:15 | As we make our slides more complex, it's
important to understand the concept of layers.
| | 04:21 | As you saw, whenever an object is added,
PowerPoint makes it the topmost layer.
| | 04:26 | Sending an object forward or
backwards soon becomes second nature.
| | 04:30 | One tip about layers:
| | 04:32 | If you pull down the Arrange menu,
you can choose Selection pane.
| | 04:37 | This shows you every single object
that's currently on the slide: our quotes,
| | 04:42 | our text boxes and even the title.
| | 04:45 | By selecting an object on the right-
hand side, we can use the Reorder Up and
| | 04:49 | Down buttons, and they have the same
effect as right-clicking on an object and
| | 04:53 | choosing Bring to Front, Send to Back,
or Send Backwards or Bring Forwards.
| | 04:58 | But sometimes, it a lot easier to click
on something over on the right-hand side
| | 05:02 | than it is to try and
grab that object over here.
| | 05:06 | So go ahead and make your slides more complex.
| | 05:08 | Use the Layers features to bring
objects to the front of the text, behind
| | 05:12 | the text, in front of photos and
behind them, and make it look exactly the
| | 05:15 | way you want.
| | Collapse this transcript |
| Animating text, shapes, and other objects| 00:00 | Animating your slides can really bring
a presentation to the next level, as long
| | 00:04 | as you don't over do it.
| | 00:06 | It's a great tool to explain a
complex slide, or just slowly reveal
| | 00:10 | information to your audience.
| | 00:12 | In this video, we will demonstrate
animation a few different ways. Slide number
| | 00:17 | 8 is just begging for animation.
| | 00:20 | We've got three photographs, which we can use
animation to slowly reveal to our audience.
| | 00:25 | I want each photo to appear with a
mouse click. Imagine this in your head. An empty
| | 00:30 | slide, then you click the mouse, and
the first photo appears. You describe it.
| | 00:35 | Then you click again to reveal the second photo.
| | 00:37 | You talk some more, and then the
third click brings us the final photo.
| | 00:41 | That's what we're going to do here.
| | 00:43 | I will select the first photo and
choose from the Animation tab, an entrance
| | 00:48 | from the Pull Down menu.
| | 00:50 | In this gallery, I'm deciding how I
want the photo to enter the slide.
| | 00:54 | Unfortunately, if I use this large
window, I can't see the preview behind it.
| | 00:59 | So instead of doing it this way, I'm
going to collapse the window and hover
| | 01:03 | over the options here.
| | 01:05 | There is Fade, Fly In, Float, Split, Wipe,
and as you can see, there's a few more.
| | 01:15 | All the ones that are
Green are entrance animations.
| | 01:23 | Like we learned about transitions
earlier, many of the animation choices have
| | 01:27 | Effect options, like Direction and Speed.
| | 01:30 | Although one of my favorites is Grow &
Turn, it doesn't have any options, so for
| | 01:35 | now, let's try one like Float.
| | 01:40 | When we pulled out Effect options, I
can change the direction: up or down.
| | 01:44 | I will choose down.
| | 01:45 | We have told PowerPoint how the first
photo should be animated, but we haven't
| | 01:50 | done anything about the other two.
| | 01:52 | If we hit Preview now, we'll see exactly that.
| | 01:55 | The new Animation Painter tool can
help us with the second and third photos,
| | 02:02 | since we want them to have
the same animation effects.
| | 02:05 | So with my first photo selected, now
that it's got its animation assigned, I'm
| | 02:09 | going to click on Animation Painter.
| | 02:12 | This tool, like the Format Painter,
shows a Paintbrush next to my pointer.
| | 02:15 | I'll click on the second
photo and animation is applied.
| | 02:20 | I will repeat this process for the third photo.
| | 02:25 | And now all three photos are
ready to go with animation.
| | 02:28 | Let's go ahead and try this out,
fullscreen as our audience would see it,
| | 02:32 | by pressing Shift+F5.
| | 02:34 | There is our slide, and now PowerPoint
is waiting for us to click our mouse or
| | 02:40 | push a key on the keyboard. There is the photo.
| | 02:43 | We can describe it, and then we're
ready, the next photo, we describe it, and then
| | 02:48 | finally, the third photo.
| | 02:51 | The next time that we push a button or click
our mouse, it's going to take us to the next slide.
| | 02:55 | Let's do the another bit of animation,
this time the Slide number 9, where our
| | 02:59 | hands are giving money, that
is giving back to the community.
| | 03:03 | We're going to select the
image, and from the Animation tab,
| | 03:05 | we are going to choose Fly In.
| | 03:08 | The direction is okay, but
the speed is way too fast.
| | 03:11 | So this time with the image still
selected, I'm going to change the speed.
| | 03:16 | Here is duration, .50 means half a second.
| | 03:19 | I can use the arrow keys
or type and press Enter.
| | 03:24 | With my new two-second duration, I'll click
Preview, and I can see exactly how that's going to look.
| | 03:31 | But this time I don't want to have to
click my mouse to make the hands appear.
| | 03:36 | I want them to appear automatically.
| | 03:38 | So with my hands selected, I return up to
the Timing group, and this time instead
| | 03:43 | of On Click, I choose After Previous.
| | 03:46 | Of course, there really isn't anything
previous, so it's just going to be the
| | 03:50 | first thing that happens
after the slide is displayed.
| | 03:54 | Let see how this turns out.
| | 03:55 | I will press Shift+F5 to go
fullscreen from the current slide.
| | 03:59 | Keep in mind that PowerPoint can be used
to create very complex animations, full
| | 04:03 | of timing and triggers.
| | 04:05 | For such a simple tool, you
can really do a lot with it.
| | 04:08 | We'll save you the complex stuff for
another time, but for now keep practicing
| | 04:13 | with animation and have a blast with
it. Just don't go too crazy, or your
| | 04:17 | audience is going to spend more
time watching your slides than you.
| | Collapse this transcript |
|
|
6. Adding Audio and VideoAdding an audio clip| 00:00 | This chapter is all about multimedia,
audio and video, and bringing it into
| | 00:04 | your presentations.
| | 00:05 | PowerPoint 2010 gives us
exciting new ways to add and control
| | 00:10 | multimedia content.
| | 00:12 | Let's start withaudio.
| | 00:13 | There are a few musicians at Two
Trees Olive Oil, and they've jazzed up a
| | 00:17 | soundtrack to play during the
introduction slide of our presentation.
| | 00:20 | We're going to repeat that groove on slide
number 1 until we're ready to start our meeting.
| | 00:26 | From the Insert tab on the Ribbon, on
the far right, I'm going to choose Audio.
| | 00:30 | Pull down the menu, and choose Audio from File.
| | 00:35 | We'll navigate to our Exercise Files,
and in the Assets folder, you're going to
| | 00:39 | find the Jazzy Groove.
| | 00:41 | We'll select it and Insert it.
| | 00:43 | When the Media has been added,
you'll see the silhouette of a speaker.
| | 00:48 | We can move this anywhere, and in
a minute, we're going to hide it.
| | 00:51 | But for now you know that you
can select it and click Play -
| | 00:54 | (Music playing.)
| | 01:00 | - to play that Media.
| | 01:01 | If we press Shift+F5, the icon is visible,
but the sound doesn't start immediately;
| | 01:08 | instead, just like in Preview mode, you
take your mouse, hover over and click Play.
| | 01:13 | (Music playing.)
| | 01:16 | I'll press Escape to
return back to my Edit mode.
| | 01:18 | I want to modify the behavior of this media.
| | 01:21 | I want to hide the icon and configure
it so that it automatically plays when
| | 01:26 | the presentation starts, and doesn't
stop until I go on to the next slide.
| | 01:30 | I want it to loop until
I go to slide number two.
| | 01:33 | So with my Media icon selected, I
click on the Playback tab, and start
| | 01:39 | adjusting the settings.
| | 01:40 | For example, I can drop
the Volume. We'll go Medium.
| | 01:45 | I can Hide the icon, start it
Automatically, and Loop it until it Stopped.
| | 01:52 | Notice I also have options to
control the Fade In and Fade Out;
| | 01:56 | for example, I can take five seconds to
fade all the way up to full volume, and
| | 02:02 | then fade all the way down to no volume.
| | 02:05 | These options I'll show you
later when we talk about video.
| | 02:08 | For now, let's go ahead and press Shift+F5,
now that we've changed our Audio Options.
| | 02:13 | (Music playing)
| | 02:31 | As soon as I click to move on to
the next slide, the audio stops.
| | 02:35 | Remember that you can use Audio to
include music, pre-record narration,
| | 02:39 | voiceovers, or maybe even a
testimonial from a customer.
| | 02:42 | If you have a professionally created
radio commercial, throw that in, too.
| | 02:47 | One hiccup that you're likely to
encounter, though, is with copy-protected media.
| | 02:52 | If you've purchased an audio file
online, such as a song, it may be in a format
| | 02:56 | that's incompatible with PowerPoint.
| | 02:58 | It all depends on the format
that your online store has sold you.
| | 03:02 | A final tip about Audio,
which also applies to Video:
| | 03:05 | Make sure that your speakers are
powerful enough for the room and audience that
| | 03:10 | you're presenting to.
| | 03:11 | Nothing says unprepared like tiny
little speakers in a big giant room.
| | Collapse this transcript |
| Adding video| 00:00 | If we have a video of our product or
service, or maybe a demonstration of
| | 00:03 | some kind, even a commercial, we can
embed it into the slideshow, just like
| | 00:08 | we do with pictures.
| | 00:09 | One difficulty you may run into
while attempting to bring video into your
| | 00:13 | presentation is compatibility;
| | 00:15 | however, PowerPoint 2010 is more
compatible with video formats than prior versions.
| | 00:21 | In fact, PowerPoint 2010 even gives
us the ability to embed videos found on
| | 00:26 | YouTube, Hulu, and other
video sharing Web sites.
| | 00:29 | Just after our Introductions, we're
going to add a two minute promotional video
| | 00:33 | to get our employees pumped
up about Two Trees Olive Oil.
| | 00:37 | Let's start by adding an empty slide.
| | 00:40 | With the second slide selected,
I'll pull down the New Slide menu.
| | 00:43 | Normally, we've added Title and Content,
but this time I'm going to add a blank slide.
| | 00:50 | No title, no content, just the background.
| | 00:53 | Now, I'm going to add the video.
| | 00:55 | From the Insert tab on the Ribbon, on
the far right, I'll pull down Video.
| | 00:59 | For our first example, I'm
going to choose Video from File.
| | 01:02 | In my Assets folder, there is a video
that I want to include, called Video Tour.
| | 01:07 | I'll select it and click Insert.
| | 01:10 | With my video inserted, just like the
audio clip earlier, I can select the
| | 01:14 | video and click Play -
| | 01:16 | (Male Speaker: You can see that
it's got quite a few olives.)
| | 01:19 | (Male Speaker: Most of the
olives are still a light green,)
| | 01:23 | (Male Speaker: but you'll see some
that have turned bluish in color.)
| | 01:27 | - and Pause when I'm done previewing.
| | 01:28 | If I press Shift+F5 to look at this as
the audience would see it, I'll see a
| | 01:33 | black screen, but I can
move my mouse, hit Play -
| | 01:36 | (Male Speaker: You can see that it -)
- and Pause.
| | 01:39 | I'll press Escape to return back to Edit mode.
| | 01:43 | Let's go ahead and get rid of that
black screen that the audience sees.
| | 01:46 | So with the Video selected, I'll
choose the Format tab from the Ribbon.
| | 01:51 | Using the Progress Bar, I want to choose a
frame that I'd like the audience to see initially.
| | 01:55 | This could be any frame in the video.
| | 01:57 | It might be best if it was one at the
beginning, but it can be any one I want.
| | 02:02 | We'll use this frame here.
| | 02:03 | Then from Video Tools Format, I'll pull
down Poster Frame and choose Current Frame.
| | 02:09 | This will recall the exact frame for that video.
| | 02:12 | So now when I press Shift+F5, that's exactly
what the audience is going to see initially.
| | 02:17 | When I hit Play, the video
will start from the beginning.
| | 02:20 | (Male Speaker: You can see that
it's got quite a few olives.)
| | 02:23 | If I want, I can set up the video so
that it automatically begins playing as
| | 02:27 | soon as the slide is loaded.
| | 02:29 | Let's go ahead and make that change.
| | 02:31 | With the video selected, I'll
choose Playback from the Ribbon.
| | 02:34 | Here I can control the volume, when to
start, and I can even make it loop until
| | 02:41 | I continue on to the next slide, but
we're not going to choose that option.
| | 02:44 | Now I'll press shift+F5.
| | 02:46 | (Male Speaker: You can see that
it's got quite a few olives.)
| | 02:51 | You can see that the video
automatically started to play.
| | 02:55 | Now that we have accomplished that, let's
talk about another amazing new enhancement.
| | 02:59 | We can embed videos straight from video
sharing sites, such as Hulu and YouTube.
| | 03:04 | On slide number 11, we'll mention
our company's YouTube channel, since it
| | 03:08 | follows right after our Web site.
| | 03:10 | Let's add a new slide by pulling down the
New Slide menu and choosing Title Only.
| | 03:19 | We'll give it a name.
| | 03:20 | To add the video, we'll access
the Ribbon using the Insert tab.
| | 03:27 | We'll pull down the Video menu,
and choose Video from Web Site.
| | 03:32 | This gives us a dialog box where
PowerPoint wants us to paste the specific URL,
| | 03:38 | or special code to include
| | 03:40 | that links us back to a Web site.
| | 03:42 | To find this code, I need to go find my video.
| | 03:45 | Here is our Podcast on YouTube.
| | 03:47 | Just like most file sharing sites,
there is an Embed command that I can use to
| | 03:51 | find special code to embed the
video into my PowerPoint presentation.
| | 03:56 | Here is the code that PowerPoint wants.
| | 03:59 | I'll right-click and copy, then return
back to PowerPoint, right-click and paste.
| | 04:05 | Once I choose Insert, PowerPoint connects to
the Web to verify the address that I gave it.
| | 04:11 | The result is this black
box, which is our video.
| | 04:14 | I can move it around and resize it.
| | 04:20 | I'll press Shift+F5 to see if it works.
| | 04:22 | (Music playing.)
It sure did.
| | 04:36 | Video is a great way to
enhance any presentation.
| | 04:39 | Now that we can add content from the
Internet, PowerPoint is even more powerful.
| | 04:44 | Just remember that if you're adding
Internet content, you'll need to be
| | 04:47 | connected to the Internet for it
to work during your presentation.
| | 04:51 | Keep in mind that if you try to import
video and it fails, you might be able to
| | 04:55 | convert it to another format.
| | 04:57 | The Windows Live Movie
Player can often do just that.
| | 05:00 | It's a free download from Microsoft.
| | 05:03 | What else can we do with video?
| | 05:04 | Keep watching, and you'll find out.
| | Collapse this transcript |
| Cropping video| 00:00 | Often the video clip that we have
is not exactly the clip that we want.
| | 00:04 | If it's too long, we can use
PowerPoint to clip out as much as we need from
| | 00:08 | the beginning and end.
| | 00:10 | Then we can add a soft fade,
so it doesn't feel abrupt.
| | 00:12 | Let's give it a shot with the video that
we've already added on slide number three.
| | 00:17 | The video that we have
here starts at this point.
| | 00:19 | (Male Speaker: You can see that
it's got quite a few olives.)
| | 00:24 | Goes on for about a minute and 30 seconds or so.
| | 00:28 | (Male Speaker: Inside of that
will be a layer of water.)
| | 00:28 | And for our introductory video, we
really only want the middle 20, 30 seconds.
| | 00:36 | What we're going to do is tell
PowerPoint to trim this video, to change the start
| | 00:40 | point and the endpoint.
| | 00:41 | So with it selected, I'm going
to click on the Playback tab.
| | 00:44 | I'm going to click on Trim Video.
| | 00:47 | This special window provides an easy
control to change the beginning and end
| | 00:51 | times for our video.
| | 00:52 | Now if I know exactly the time
measurement of where I want it to start and
| | 00:56 | finish I can type that in manually,
| | 00:58 | but since that's often not the case, I
can use the green and red sliders, and
| | 01:01 | move this around to tell PowerPoint exactly when
I want it to start and finish. The Play button --
| | 01:07 | (Male speaker with garbled speech)
| | 01:10 | -- plays the video beginning at the
Start Time that I've specified.
| | 01:13 | I can move this around until I get
it exactly where I want it to be.
| | 01:20 | (Male speaker: Olives are
brought in in these boxes)
| | 01:24 | If we need to make tiny
little adjustments, we can.
| | 01:27 | The Previous Frame moves back
exactly one frame for each click.
| | 01:33 | This may seem like it takes a long time,
but if you want it to be exactly at
| | 01:36 | the right spot, you're going to have to use
this tool or this tool to move forward and back.
| | 01:49 | (Male speaker: When the olives are brought
in in these boxes, they're emptied in this hopper.)
| | 01:56 | And there we go. We have specified the
Start Time and End Time precisely for our video.
| | 02:01 | I'll hit OK, and the video is now cropped.
| | 02:05 | Now that we've adjusted the Start Time
and End time using the Trim Video tool, I
| | 02:08 | would like to talk about
Fading In and Fading Out.
| | 02:11 | Since we don't want our video to start
abruptly, I'm going to add a 1 second
| | 02:14 | Fade In to the beginning of the
video, and a 5 second Fade Out to the end.
| | 02:20 | This will make things seem
a little bit more natural.
| | 02:23 | Let's hit Play and see how this turned out.
| | 02:25 | (Male speaker: When the olives are brought
in in these boxes, they're emptied -)
| | 02:34 | There we go. I also want to take a brief moment
to explain some of the Format tools that we
| | 02:38 | have available to us with a
video that we've embedded.
| | 02:41 | You recognize a lot of these from the
Photo Styles feature that we have, when we
| | 02:44 | have a photo selected.
| | 02:46 | I can adjust the Brightness and Contrast,
Recolorize, and using Video Styles, I
| | 02:54 | can add a variety of effects to the
Border, Glow, Shadow and Shape of the video.
| | 03:01 | Don't forget we can always resize
the video using the corner handles.
| | 03:07 | With this finished, I'm going to
press Shift+F5 to see how it turned out.
| | 03:10 | (Male speaker: When the olives are brought
in in these boxes, they're emptied in this hopper.)
| | 03:19 | (Male speaker: The olives and the leaves
fall and the blower blows off the leaves.)
| | 03:24 | When I press Escape, I can
return back to Edit mode.
| | 03:28 | Let's do one more thing to
our video: add an Overlay.
| | 03:30 | I'm going to use the Rounded Rectangle tool,
and create a rounded rectangle, like this.
| | 03:35 | Notice that my rounded rectangle is
partially off the edge of the screen.
| | 03:39 | This means my audience
won't see the left portion.
| | 03:41 | I'm going to type "Welcome!", adjust the
font and using the Drawing tools Format
| | 03:50 | tab, add a little bit of
Transparency to my Overlay.
| | 03:58 | Now when I press Shift+F5 --
| | 04:00 | (Male speaker: When the olives
are brought in in these boxes)
| | 04:06 | I have a professional looking
PowerPoint presentation ready for my audience.
| | 04:10 | So PowerPoint has taken a major step
forward with these new video editing features.
| | 04:15 | It's not a full-featured video editor,
so more complex editing, like cutting out
| | 04:19 | multiple segments, audio leveling, and
fading between multiple tracks, for that
| | 04:25 | you're going to need
specialized tools, like Adobe Premiere.
| | 04:28 | You can edit your own videos with that
tool, and then bring them into PowerPoint.
| | 04:32 | Also, none of the cropping and editing
features that I've just shown you will
| | 04:36 | work with an embedded video from the Web.
| | 04:38 | Still, I think you'll find this to
be a great, effective tool to keep your
| | 04:41 | audience entertained, and have
another way to provide media information to
| | 04:45 | your audience.
| | Collapse this transcript |
|
|
7. Adding SmartArt and DiagramsAdding organizational charts| 00:00 | In this chapter, we'll focus on
visual tools to help our audience
| | 00:03 | understand complex ideas.
| | 00:05 | We'll focus on the drawing aid known
as SmartArt, and create an Organizational
| | 00:10 | Chart and a variety of other diagrams.
| | 00:13 | The key here is to understand that
through the use of the diagram you can say a
| | 00:17 | lot in just a few words.
| | 00:19 | A quick note: For those of you following
along in our sample files, to provide you
| | 00:23 | with a faster download, the audio
and video that we added in the previous
| | 00:27 | chapter has been removed
from these sample files.
| | 00:30 | If you look at slide number seven, it's
just begging to have an organizational
| | 00:33 | chart instead of the bulleted list of
people. Not only will it look better, but
| | 00:38 | it will give us an interesting way
to show the information and keep our
| | 00:41 | audience on their toes.
| | 00:42 | I'd like you to notice how
I've arranged the bullets already.
| | 00:46 | Maria Ann, our President, is at the top
of the list, and her management team is
| | 00:50 | indented underneath.
| | 00:52 | This makes for a very easy transition from
bulleted list to diagram. Let me show you.
| | 00:57 | With the box selected, I'll choose the Home
tab and then pull down Convert to SmartArt.
| | 01:03 | You can see a variety of diagrams
here, and the one we want is the
| | 01:07 | organizational chart.
| | 01:08 | Notice that we can hover over these and see
a preview of what it's going to look like.
| | 01:12 | Now consider that this is just a
sampling of the SmartArt layouts that
| | 01:16 | we've available to us.
| | 01:18 | For now, we're going to apply this one,
and then we'll customize it later.
| | 01:22 | PowerPoint converts the top level of my
bulleted list to the top of the diagram,
| | 01:27 | and each bullet
underneath is displayed underneath.
| | 01:30 | You can probably guess that these
diagrams don't work well when there is a ton
| | 01:34 | of data - a few more employees, and we
wouldn't have room to show them all - but
| | 01:39 | that's also a strength.
| | 01:40 | It forces us to keep our
diagram simple for the audience.
| | 01:44 | We can always provide handouts,
or refer them to the Web for more
| | 01:47 | detailed information.
| | 01:49 | With our SmartArt created, let me
show you how we can customize it.
| | 01:52 | We'll start with the layout.
| | 01:53 | When I have a SmartArt graphic selected,
the SmartArt Tools > Design and Format
| | 01:59 | tabs appear in the Ribbon.
| | 02:01 | Under Design, I can control the layout of
the SmartArt by exposing the Layout gallery.
| | 02:06 | Like before, I can hover
over the various choices;
| | 02:09 | however, now I'm only seeing
hierarchy style or org-chart style layouts.
| | 02:14 | I'd like to settle on this one
here, the Circle Picture Hierarchy.
| | 02:19 | And you'll see why in just a second.
| | 02:21 | Let's change the colors to match our theme.
| | 02:23 | On the right, I can choose Change Colors,
which provides me with a long list of
| | 02:28 | colors to choose from.
| | 02:29 | Again, remember that the colors I see
here are dependent on the color set that
| | 02:33 | I've chosen earlier from the Design tab.
| | 02:36 | As I hover over, I can see what it's
going to look like, and I'll choose this one.
| | 02:40 | We can also add a little touch of
style through the diagram through the
| | 02:43 | SmartArt Styles gallery.
| | 02:45 | This changes the settings for Shadow,
Bevel, even 3D, and you'll see as I hover
| | 02:51 | over, I can get some really interesting looks.
| | 02:53 | Let's try this one here.
| | 02:57 | Just like any other type of graphic or
photo, I can use my arrow keys or drag
| | 03:01 | and drop to resize and move around the object.
| | 03:04 | I'll tap up a couple times and
drag this little to the right.
| | 03:11 | If I go back to the Home tab, I can
use the Font controls to make the fonts a
| | 03:14 | little larger and change the style of the font.
| | 03:18 | Finally, let's go ahead and piece in
the photos that are going to appear in
| | 03:22 | these small, little circles.
| | 03:23 | Whenever you see that photo icon,
you'll know that you'll be able to click on
| | 03:26 | it, and provide a photo.
| | 03:30 | Since I have Maria selected, we'll
go find Maria Ann and hit Insert.
| | 03:34 | I'll do the same with the rest of the employees.
| | 03:40 | With our staff photos in place, we
could stop here, but if we want to customize
| | 03:43 | this a little further and fine-tune it, we
can adjust the crop and size of these photos.
| | 03:48 | For example, let me click on the photo
for Maria Ann and use the zoom slider to
| | 03:52 | zoom in, so I can see this a little bit better.
| | 04:01 | Since the photo for Maria Ann was larger,
PowerPoint tried to fit the majority
| | 04:05 | of the photo into the small, little
circle, but that didn't quite work out.
| | 04:08 | So with her photos selected, I'm
going to click on Picture Tools Format and
| | 04:12 | then click on Crop.
| | 04:14 | We've used the Crop tool before, and
you'll see here how it's going to allow
| | 04:17 | me to resize the image, reposition the
image, and when I'm finished, I just click away.
| | 04:26 | I can repeat this for the other staff
if I need to, but the other ones don't
| | 04:29 | look nearly as bad as hers do.
| | 04:33 | Let's zoom back and press Shift+F5 to
see how this looks for our audience.
| | 04:38 | And there is our new Management Team slide.
| | 04:41 | As you can see, bringing a diagram
into your presentation using SmartArt is
| | 04:45 | fun and easy to do.
| | 04:47 | You can really get into this with
custom colors and formatting, not to mention
| | 04:51 | working with all the different
layouts that PowerPoint 2010 offers.
| | 04:54 | Let's continue on with SmartArt and
learn how we can create one from scratch.
| | Collapse this transcript |
| Adding cycle diagrams, Venn diagrams, and other diagrams| 00:00 | In the previous video, I showed you one
way to create SmartArt: by selecting an
| | 00:04 | existing bulleted list and
converting it to SmartArt.
| | 00:08 | Now, I'd like to show you how we can
take an empty slide and add SmartArt to it.
| | 00:12 | This will give me a chance to show you
some of the slick layouts that SmartArt
| | 00:15 | has to offer and how to
use the SmartArt interface.
| | 00:19 | Let's head to slide number 6, Our Story.
| | 00:22 | We're going to use this to demonstrate
the next 50 years of Two Trees Olive Oil
| | 00:28 | with a very interesting diagram an arrow.
| | 00:31 | We'll create a new slide to follow slide
number 6, and we'll call it Our Story Continued.
| | 00:36 | By the way, the shortcut key
to create a new slide is Ctrl+M.
| | 00:42 | Let's go ahead and give this a name.
| | 00:46 | In the placeholder, we'll click on the
SmartArt icon, which asks us the layout
| | 00:51 | that we want to use.
| | 00:52 | Let's look through the list.
| | 00:53 | On the left, we have a list of
categories, starting with All.
| | 00:57 | In other words, every single SmartArt,
regardless of its category, is going to
| | 01:01 | appear in this list, but they're broken down.
| | 01:04 | If we know what we're looking for, we
can jump straight to a specific category,
| | 01:08 | like Pyramid or Cycle.
| | 01:10 | Let's go back to All though, and
take a look at the entire list.
| | 01:13 | When we have a SmartArt selected,
you'll see on the right a preview of what
| | 01:17 | it can look like and a description of how
it can be used and what its limitations are.
| | 01:22 | This is important because not every
SmartArt is going to work for every situation.
| | 01:27 | Not only do the shapes need to match
what you're trying to say, but the number
| | 01:30 | of shapes needs to match the number
of objects you have to talk about.
| | 01:34 | Many SmartArt are flexible.
| | 01:36 | For example, this one here shows only three,
but I can add probably up to seven or eight.
| | 01:42 | If it doesn't say down here in the bottom,
then it's probably not going to be limited.
| | 01:45 | You'll notice that some SmartArt have
room for pictures as well as text. Other
| | 01:51 | ones are just pictures.
Other ones are just text.
| | 01:55 | Here's a SmartArt that provides room
for both Level 1 and Level 2 text - Level
| | 02:00 | 1, meaning a heading and Level 2,
meaning bullets underneath that heading.
| | 02:08 | Here's an example of SmartArt that's
only going to work with three objects.
| | 02:14 | Here in this Stacked Venn diagram,
PowerPoint will automatically add additional
| | 02:18 | rings, or circles, as you add
more bulleted items to your list.
| | 02:22 | Notice also that most SmartArt
objects are intended for very small phrases;
| | 02:27 | for example, here we only have a
little bit of room for our headings.
| | 02:31 | We do have plenty of room for the
bullets underneath each heading, but the
| | 02:34 | heading themselves, in most SmartArt
Graphics, need to be limited to one, maybe two, words.
| | 02:40 | You might think of this as an advantage, though.
| | 02:42 | It forces you to think of just a
few words to keep your slides simple.
| | 02:46 | The graphic that we want to insert today, in
the slide number 7, is from the Process list.
| | 02:52 | And we'll use the Basic Chevron Process.
| | 02:55 | I'll select it, review the
information about it and then hit OK.
| | 02:58 | When a SmartArt Graphic appears from
scratch, it's up to you to type exactly
| | 03:03 | what you want inside it.
| | 03:05 | You'll see here that we have
three placeholders for text.
| | 03:08 | That doesn't mean I'm only limited to
three objects, but that's how it starts off.
| | 03:12 | When you insert your SmartArt, you may
or may not see this area here on the left.
| | 03:16 | Notice that I can Collapse or Expand this area.
| | 03:20 | Remember before, we selected an
existing bulleted list, so the SmartArt tool
| | 03:24 | converted that list into a
SmartArt Graphic, but now we need to type.
| | 03:28 | You can either click and type into the
text placeholders that you see here, or
| | 03:33 | you can click on the left in the
window that appears that controls the
| | 03:36 | SmartArt Graphic, like this.
| | 03:39 | You can do your typing in
either location, and it won't matter.
| | 03:42 | Should I need to create an
additional graphic for another year,
| | 03:45 | I can just use this like a regular
bulleted list. By clicking here and pressing Enter,
| | 03:50 | I can create another graphic.
| | 03:53 | Likewise, I can use the
Backspace key and get rid of them.
| | 03:56 | The great thing about the SmartArt
tool is that it's very flexible and
| | 04:00 | customizable to your exact needs.
| | 04:02 | If I move my mouse back up here after
1936 and press Enter, I can create a new
| | 04:06 | year, just like that.
| | 04:09 | Let's go ahead and add some text
now underneath each of our chevrons.
| | 04:13 | To do that I'm going to
press Enter and then Tab.
| | 04:16 | Notice what happened when I use
that key sequence, Enter and Tab.
| | 04:20 | When I pressed Enter, it created a new
bullet or a new chevron, but by pressing
| | 04:26 | Tab, it indented me which signals to
the SmartArt Graphic that I want text
| | 04:31 | indented or inside the
previous bullet, and now I'll type.
| | 04:35 | Don't worry about the font size for now.
| | 04:40 | I'll use my arrow keys or mouse and
move down to 1945, press Enter and Tab and
| | 04:46 | then enter my text. Again, Enter and Tab.
| | 05:17 | You can see how easy it is to add text.
| | 05:18 | Working just like a bulleted list, you
click, press Enter and use Tab to indent.
| | 05:24 | Our SmartArt Graphic is nearly done,
but we want to fix the formatting.
| | 05:27 | We'll change the colors and the font size.
| | 05:29 | With my SmartArt Graphic selected,
I'll come up to the Font group of the
| | 05:33 | Home tab in the Ribbon.
| | 05:35 | I can pull down the Font menu
and choose a different font, and
| | 05:38 | everything changes.
| | 05:39 | Likewise, I can make
everything smaller or larger.
| | 05:43 | Now, I'm going to select just one of the
SmartArt Graphics and tell it to get larger.
| | 05:48 | I'll do that with the other two.
| | 05:50 | In fact, I'm going to hold down Shift,
so I can select both at the same time and
| | 05:54 | tell them both to get larger.
| | 05:56 | I'll select all three holding down
Shift and hit Bold, just like that.
| | 06:02 | With the entire graphic selected, I'm
going to use my up arrow key a few times.
| | 06:08 | And now I'll go to the
SmartArt Tools > Design tab.
| | 06:11 | I want to show you some of
the options that we have here.
| | 06:14 | The Layouts gallery shows us the
same layouts that we saw before.
| | 06:17 | This is the process category of all the layouts.
| | 06:21 | Even though I've already created
my SmartArt and even customized it a
| | 06:24 | little bit, I can still apply a
different SmartArt layout just by hovering
| | 06:28 | over and deciding a new one.
| | 06:30 | I'll hit Undo, so I can go
back to how I had it originally.
| | 06:41 | Here's the Change Colors menu, and I'll
go ahead and apply a different color set.
| | 06:45 | And like we've seen before, I can change
the SmartArt style just by pulling down
| | 06:49 | the gallery and choosing a different option.
| | 06:55 | The Format tab allows me to control more
formatting based on what I have selected.
| | 06:59 | For example, let's select just 1995.
| | 07:03 | Now I can pull down things like Shape
Effects and apply a Glow, just to this one shape.
| | 07:08 | But I'd like to keep them consistent,
| | 07:10 | so I'm going to go ahead and hit Undo.
| | 07:12 | The point is that you can control each
individual shape, even down to a single
| | 07:16 | letter individually, should you choose to do so.
| | 07:18 | We're going to add another
diagram after Slide number 7
| | 07:23 | that demonstrates the product philosophy of Two
Trees; that is that everything is interrelated.
| | 07:28 | We're going to call this Our Philosophy.
| | 07:30 | So from the Home tab, I'll click New Slide.
| | 07:35 | And I'll enter "Our Philosophy."
| | 07:38 | One more time, I'll click on the
SmartArt Graphic, and this time
| | 07:41 | I'll head to the Relationship
category to find one that suits our needs.
| | 07:49 | The Radial Cycle is perfect
for the idea that I have in mind.
| | 07:52 | So I'll select it and hit OK.
| | 07:54 | Notice how this has a single bullet
with four bullets indented inside.
| | 07:58 | I'm going to click here and type "The Product."
| | 08:02 | And now underneath, I'll add our four bullets:
| | 08:06 | Sustainable Growing, Retailer Relations,
Superior Flavors, and Employee Pride.
| | 08:16 | Notice that if I were to continue and
press Enter, I'd be able to add more items.
| | 08:28 | By the way, if we want to
make this diagram larger, we can.
| | 08:31 | I don't need, necessarily, to have a title here.
| | 08:34 | Watch what happens if I delete the title,
change the layout to blank, and then
| | 08:41 | select our SmartArt and use the handles
to make it as large as possible, maybe
| | 08:47 | not quite that large.
| | 08:51 | Let's press Shift+F5 and
see how this looks. Not bad.
| | 08:56 | With my SmartArt selected, I'll return
back to the Design tab, change the colors
| | 09:01 | around and apply a different style.
| | 09:07 | The SmartArt tool takes diagrams to a
whole new level, and your audience will
| | 09:11 | appreciate their use.
| | 09:12 | Anytime that you can convey information
graphically, rather than with words, the better.
| | 09:17 | In other words, scan your
presentation and look for excuses to use SmartArt
| | 09:21 | instead of traditional bullets.
| | 09:23 | It will give new energy to your
presentation and help your audience
| | 09:26 | understand better.
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|
|
8. Sharing with OthersPrinting a presentation| 00:00 | Despite the move to be green and
reduce waste, we still need to print
| | 00:03 | handouts from time to time.
| | 00:05 | I will show you the basics of printing,
including the ubiquitous three-slide line
| | 00:10 | handout that we have all seen.
| | 00:12 | I will also cover some optional settings
that you might be interested in, and how
| | 00:15 | you can export the whole handout
to Word for greater customization.
| | 00:20 | When printing everything starts Backstage,
so let's click on File and then hit Print.
| | 00:26 | PowerPoint shows us a What You See Is
What You Get preview of what's about to be
| | 00:30 | printed, and this changes
based on the settings on the left.
| | 00:35 | At the top is the giant Print button,
and we know what that's going to do.
| | 00:38 | We can also specify the number
of Copies that we want printed.
| | 00:41 | But before we hit Print, we can make
changes, for example, the Printer that we
| | 00:45 | use and the various settings
that control what gets printed out.
| | 00:49 | I can change the printer here by
pulling down the menu and looking through the
| | 00:52 | printers that I haven't installed.
| | 00:54 | If I need to control this printer
further, I can click on Printer Properties.
| | 00:59 | The next option under Settings, Print
All Slides, tells PowerPoint what you want
| | 01:03 | printed as far as Pages or Sections.
| | 01:06 | I can print the entire presentation,
just the selected slide or slides, just the
| | 01:12 | Current one or a Range;
| | 01:14 | for example, I can say Slides 4, 5, and 7-10.
| | 01:21 | After typing that and clicking away,
you will see here now it says page 1 of 6,
| | 01:25 | 1 being page four, and I can click the right
arrow to see exactly what's going to come out.
| | 01:30 | There is 5 and 7-10.
| | 01:35 | Notice also when I pull down this
menu I can print just a specific section;
| | 01:40 | for example, I will print just
the Sales Information section.
| | 01:43 | This is another reason to
use the Section feature.
| | 01:46 | Normally, we want to keep
this on Print All Slides.
| | 01:49 | Going down a setting further, I can
choose the number of slides per page.
| | 01:54 | This also controls the lines that we make
available for our audience to write down notes.
| | 01:59 | The default is a Full Page
Slide, like you see here.
| | 02:02 | But you might want to change
this to the ubiquitous three slides.
| | 02:06 | I know you have seen this before.
| | 02:08 | This is three slides per page, and
in my case a total of nine pages.
| | 02:12 | Let's look through some of the other options;
| | 02:14 | for example, 6 Slides Vertical, 9
Slides Vertical, 4 Slides Horizontal, a
| | 02:24 | very special one known as the Outline
Layout, and there is one more that I
| | 02:28 | want to show you in just a bit called, Notes
Pages, but we'll save that for the next video.
| | 02:33 | For now, I am going to go back to three slides.
| | 02:35 | We can change the Collation, and
either leave it on or turn it off.
| | 02:39 | Normally, you are going to want this on.
| | 02:41 | I can change the Orientation of the
paper from Portrait to Landscape, and if we
| | 02:47 | want to save on color ink, I can pull
down the Color menu and force the Printer
| | 02:51 | to Print in either Grayscale or Black-and-White.
| | 02:54 | PowerPoint 2010 offers the ability to
further customize exactly how this works.
| | 03:00 | You can say, for example, that certain
pictures are black-and-white, certain ones
| | 03:03 | are grayscale, but we'll
cover that it in another course.
| | 03:06 | For now, I am going to go back to Color.
| | 03:09 | Notice that we can also
edit the Header and Footer.
| | 03:11 | This refers to the information you
see at the top and bottom of the page.
| | 03:15 | By clicking on it, a dialog box appears.
| | 03:18 | We can specify that we want a Date to
appear, add additional information, and
| | 03:25 | anything else that we want.
| | 03:28 | Whatever I enter here will appear
on every single page of my print out.
| | 03:32 | I just have to click Apply to All.
| | 03:34 | So now that I have shown you how to
print, I'd like to show you one other
| | 03:38 | feature that's related to printing handouts,
but we don't see it here in the Print menu;
| | 03:42 | it's under Save & Send.
| | 03:44 | By clicking Create Handouts,
found underneath File Types,
| | 03:49 | we can create a Microsoft Word
Document that's going to contain all of the
| | 03:52 | slides and any other information we want.
| | 03:54 | When we click Create Handouts, this
dialog box asks us exactly what we want to
| | 03:59 | Send to Microsoft Word.
| | 04:00 | I will go ahead and choose the option
that says Blank lines next to slides.
| | 04:04 | Notice that we do have another option.
| | 04:07 | We can either Paste the slides
directly into Word or Paste a Link.
| | 04:11 | By pasting a link, it means that if our
slides change, then so will our Handout.
| | 04:17 | This is a pretty slick feature because
we do change or slides from time to time,
| | 04:20 | and this means we won't have to
continually update our Microsoft Word Document.
| | 04:24 | Let's go ahead and try this and hit OK.
| | 04:27 | After waiting for Microsoft Word
to turn through our presentation, we can now
| | 04:31 | click down here on the
Microsoft Word and see what it created.
| | 04:34 | You'll see that we have every single
slide represented, along with lines for
| | 04:38 | people to take notes.
| | 04:39 | Let me zoom back a little bit,
so you can see the whole thing.
| | 04:41 | So here's the completed Handout ready to
go, and remember that everything you see
| | 04:46 | here is linked back to
our PowerPoint presentation.
| | 04:48 | If our PowerPoint changes so will this,
and since this is Microsoft Word, now
| | 04:54 | everything that I can do in Word
I can now do with this Handout.
| | 04:57 | For the sake of our trees, I really
do like the New Print Preview feature
| | 05:00 | that's built-into the Print command
of Microsoft PowerPoint, and speaking of
| | 05:04 | saving paper, if your printer supports
Duplex or Double-sided printing, I suggest
| | 05:10 | you give it whirl, but the ultimate
way to save paper: not using any at all.
| | 05:14 | We are going to discuss creating a PDF
of your Handout in just a minute, but for
| | 05:18 | now let's focus on you, the presenter.
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| Adding speaker notes| 00:00 | Speaker notes are
lifesavers for the busy presenter.
| | 00:03 | Few people have the skill or time to
memorize everything they're going to
| | 00:07 | say and get it perfect,
| | 00:09 | but speaker notes allow us to write
ourselves notes per slide and have them
| | 00:13 | appear to us, either on paper or on
the screen during our presentation.
| | 00:17 | First, let's add some speaker notes.
| | 00:20 | In our first slide, I want to
remind myself of a few things.
| | 00:23 | I want to introduce myself, make sure
I've got all the handouts dispersed,
| | 00:28 | check the lighting of the room,
thank the caterers and take attendance of
| | 00:32 | everybody that's there.
| | 00:33 | Let's go to slide number 1, and I'm
going to expand the Speaker Notes area.
| | 00:38 | You can see here there is a
horizontal bar that I can click and grab onto
| | 00:41 | and expand up and down.
| | 00:43 | To add a speaker note, all I do is click here.
| | 00:45 | It doesn't have to look pretty.
| | 00:47 | It just needs to be enough to
remind us what to do and say.
| | 00:51 | As for where it appears, let me
tell you first where it doesn't appear.
| | 00:54 | The audience is never going to see this.
| | 00:57 | Let me enter some text, and I'll show you.
| | 01:09 | I've entered some Speaker Notes, and if
I press Shift+F5 to see the presentation
| | 01:13 | like the audience will, there
is no Speaker Notes to be found.
| | 01:18 | Where it does appear is on the printed
version of our handouts for the speaker.
| | 01:22 | When I go Backstage and choose to
Print, I am going to change the print
| | 01:27 | what's called Notes Pages.
| | 01:29 | These are Speaker Notes.
| | 01:31 | As you can see in Print
Preview, we get one slide per page.
| | 01:35 | The Speaker Notes appear
underneath the slide itself.
| | 01:38 | When we return back to our slide, I'd
like to show you that we can also control
| | 01:42 | formatting, just like we would
in any other part of PowerPoint.
| | 01:45 | I can select the text and turn on
bullets, make things italic or bold, or
| | 01:52 | control stuff individually.
| | 01:54 | I can even space things out manually if
I want to, or select text and change the
| | 01:59 | paragraph alignment and spacing.
| | 02:03 | Some of the formatting won't show; for
example, if I select text and make it
| | 02:07 | larger, I don't see it here.
| | 02:10 | But when I go back to print this,
it definitely does take effect.
| | 02:15 | There is another place that our
notes appear called Presenter View.
| | 02:19 | We are going to save that for another course.
| | 02:21 | As you can see, this is a great tool to
remind yourself or your speaker about
| | 02:25 | any big and little notes
that pertain to each slide.
| | 02:29 | You can also use it to write down
what's coming next, a leave-in note if you
| | 02:33 | will, so the speaker can more
gracefully segue into the next slide.
| | 02:38 | I've even seen it used with estimated
times marked down on each slide so the
| | 02:42 | presentation stays on pace.
| | 02:45 | Use it to spell out those hard to
pronounce names or remind you of who to thank
| | 02:48 | for a job well done.
| | 02:50 | You can even use it to write down
additional speaking points that don't belong
| | 02:54 | on the slide, but you might need to
reference them if the audience asks.
| | 02:58 | Either way, making use of
Speaker Notes can make you a much more
| | 03:01 | powerful presenter.
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| Saving your presentation as a PDF| 00:00 | PDF, the ultimate paper saver.
| | 00:02 | PowerPoint allows you to save your
presentation as PDF rather than sending it to the printer.
| | 00:08 | You can specify the style, which slides,
and even e-mail it right from within
| | 00:13 | PowerPoint, or just save it to a folder.
| | 00:16 | From the Backstage view, we are going
to go ahead and click on Save & Send.
| | 00:20 | To e-mail this as a PDF, we will click
Send using e-mail and then Send as a PDF.
| | 00:26 | Your default e-mail client will launch
with the PDF already attached, and you
| | 00:31 | just need to enter the recipient's name,
maybe a subject and body. Then hit Send.
| | 00:36 | Note that this feature doesn't ask you what
layout, slides, or other options you want to use.
| | 00:41 | Everything is default.
| | 00:43 | Alternatively, we can save the
presentation as a PDF to a folder.
| | 00:47 | This gives us more options, and we can
always e-mail the resulting file manually
| | 00:52 | after it's been saved.
| | 00:53 | So from Backstage, we are still going
to click Save & Send, but this time we
| | 00:57 | will choose Create PDF/XPS Document.
| | 01:01 | By the way, XPS is another
kind of file very similar to PDF.
| | 01:05 | Clicking Create PDF/XPS will automatically
launch a dialog box that asks us for a file name.
| | 01:11 | We can type in any name we want and then
optionally, we can open the file after publishing.
| | 01:17 | This will launch the PDF into whatever
default program you have for viewing PDF documents.
| | 01:23 | We do have a few options.
| | 01:25 | The first one we see on our screen
is either Standard or Minimum size.
| | 01:29 | If we choose Minimum, your photos
are going to be of lower quality.
| | 01:33 | This may not bother you because
the size of the file is going to be
| | 01:36 | significantly smaller.
| | 01:38 | So you have a choice here: high
quality photos with a larger file, or lower
| | 01:43 | quality photos with a smaller file.
| | 01:46 | If you are e-mailing the file to somebody,
you might want to choose the Minimum size.
| | 01:51 | Under Options we have quite a few
other options, including the pages that we
| | 01:55 | want to include, how we want it to look;
| | 01:57 | for example, Handouts, 3 per page,
Outline View, or Notes Pages, the Speaker
| | 02:06 | Notes that we discussed in the previous video.
| | 02:09 | You can also frame the slides, and
include other information into your document.
| | 02:13 | But most of this, you can ignore.
| | 02:15 | For now, we are going to go ahead and do
Handouts, 3 per page, and I will frame them.
| | 02:19 | We will do the entire presentation.
| | 02:21 | I will hit OK, double-check my
file name, and then hit Publish.
| | 02:30 | After PowerPoint has created the PDF
file, if we told it to, our default PDF
| | 02:36 | reader is launched with that file.
| | 02:37 | So here I can zoom back a little bit,
and take a look at the entire presentation
| | 02:41 | as it was saved out as a PDF.
| | 02:43 | The next time you have a meeting, try this tip.
| | 02:46 | Instead of printing 30 handouts, save
your presentation as a PDF and e-mail it
| | 02:52 | to everyone along with your invitation.
| | 02:54 | That way, they can print it themselves if
they want, and you are not wasting any copies.
| | 03:00 | You might bring three or four just in case
plus Speaker Notes for yourself. But that's it.
| | 03:06 | You'll cut down on paper, and
everyone will already have a digital copy
| | 03:10 | and thank you for it.
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| Presenting on another laptop (packaging)| 00:00 | Computers aren't perfect, and they
certainly aren't identical to each other.
| | 00:04 | What works on my computer
might not work on yours.
| | 00:07 | When you create a slideshow using your
workstation, it may not run on my laptop.
| | 00:12 | When we enter a venue to speak, we
often don't know if we are going to be using
| | 00:16 | our own laptops or
transferring our files to someone else's.
| | 00:20 | What if they don't have the same
version of PowerPoint as we do?
| | 00:23 | What about the video and the fonts?
| | 00:26 | What if they don't even have PowerPoint?
| | 00:29 | PowerPoint 2010 gives us a unique feature
called Packaging that solves these problems.
| | 00:34 | From Backstage, let's go
ahead and click on Save & Send.
| | 00:38 | And from here, we can click
Package Presentation for CD.
| | 00:44 | That name is misleading
because it doesn't have to be a CD.
| | 00:47 | You can package to a USB drive, a
DVD, or CD, or even a location on the
| | 00:53 | network, like a share.
| | 00:55 | This feature packs together the following:
| | 00:57 | your presentation, any linked media,
any files you request, like another PDF or
| | 01:03 | some Excel workbooks or other
presentations, and any fonts that you've used.
| | 01:08 | So when we are ready to go and
I mean totally ready to go,
| | 01:12 | we click on Package for CD.
| | 01:15 | A dialog box appears asking us to Name the CD.
| | 01:19 | Note that if we are copying this to a
folder, it doesn't matter what we call this.
| | 01:25 | Here, we see that our existing
presentation has already been added to Files to
| | 01:29 | be copied, but I can click Add and add more.
| | 01:32 | I might go to my Assets folder and add
another presentation or some other files,
| | 01:40 | some photos, some music, a video,
a Word document - you name it.
| | 01:46 | You can add as many files as you want,
and they'll all be packaged together.
| | 01:51 | You do have a few options, as well;
| | 01:52 | for example, you can tell PowerPoint not to
Link Files and not to embed TrueType fonts.
| | 01:59 | The reason these are options is
because they make your package file larger.
| | 02:03 | You might need to turn them off if you
are sending this via e-mail, but that's
| | 02:07 | probably not the case.
| | 02:08 | We are going to go ahead and
leave them on, and I recommend you do.
| | 02:12 | You also have the option here to
specify a password, to open a presentation, and
| | 02:17 | to modify the presentation.
| | 02:20 | Just remember that if you specify a
password, you better remember it when it's
| | 02:23 | time to get on stage.
| | 02:24 | Finally, you can ask PowerPoint to
inspect presentations for inappropriate or
| | 02:29 | private information,
| | 02:31 | fhings like your name, company name,
and other information that might be
| | 02:35 | hidden, like hidden slides.
| | 02:38 | If you want PowerPoint to tell you if
any of this exists, you can check the box,
| | 02:42 | hit OK and in the process, it will
look through every presentation you've
| | 02:46 | included to make sure there's nothing
there that you don't want to be there.
| | 02:50 | So when you are all done, you either
copy this to a folder or burn it to a CD.
| | 02:55 | When you choose Copy to Folder,
PowerPoint asks you to name the folder
| | 02:59 | and specify a location.
| | 03:00 | You can browse anywhere you want to,
such as a Network Share and then hit OK.
| | 03:06 | Alternatively, you can copy it to a CD.
| | 03:09 | This of course requires that
your workstation has a CD burner.
| | 03:13 | But if you click this, it will
automatically launch, copy the files to the CD,
| | 03:18 | and begin the burning process.
| | 03:20 | When you're all done, you hit Close,
and you can move on to your venue, knowing
| | 03:25 | that no matter what
happens you'll be ready to go.
| | 03:28 | You see the package also creates a very
special file called the PowerPoint 2010 Viewer.
| | 03:34 | That Viewer will open up your presentations ,
even if the person doesn't have PowerPoint.
| | 03:40 | It works on all versions of Windows, from
Windows 98 all the way up to Windows 7, and later.
| | 03:46 | So because they don't have to have
PowerPoint, you know that your presentation
| | 03:49 | is going to work on their laptop or workstation.
| | 03:53 | By the way, video and audio in
PowerPoint 2010 is imported into your file rather
| | 03:59 | than previous versions, where it was
linked to the file on the hard drive.
| | 04:03 | This change does save us a bit of
headache if we move the file to another
| | 04:07 | machine, though it does
create some pretty big files.
| | 04:10 | The old feature of linking still exists,
but we have to specify that manually
| | 04:14 | while inserting the media.
| | 04:16 | Don't worry about that if
it doesn't quite make sense.
| | 04:18 | I am just making a quick
comparison to an old version.
| | 04:21 | Overall, packaging takes away one more
thing to worry about, and when you are
| | 04:24 | going on stage every little bit counts.
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| Broadcasting on the web| 00:00 | If you've ever hosted a conference
call for training or to give a sales pitch,
| | 00:04 | you know that you can only get
so much across over the phone.
| | 00:08 | If you e-mail your attendees your slideshow
you've no doubt run into these two problems:
| | 00:13 | They can't open your file, or they just
can't seem to stay in sync with you as
| | 00:17 | you advance through your slides.
| | 00:20 | PowerPoint 2010 solves both of these
problems with one very slick feature,
| | 00:25 | broadcasting your
presentation. Let's demonstrate.
| | 00:28 | When I'm ready to get started, I
choose the Slide Show tab and then
| | 00:33 | Broadcast Slide Show.
| | 00:35 | The introductory dialog box tells me that it's
going to securely upload my file to Microsoft.
| | 00:42 | It usually takes less than a minute.
| | 00:43 | If this is the first time you've
done this, you are going to need to use
| | 00:47 | your Windows Live login.
| | 00:49 | and if you don't have one, you
can click Get a .NET Passport.
| | 00:53 | You may already have one if you have a
Hotmail account, or if you've used any of
| | 00:57 | Microsoft's other similar services.
| | 00:59 | Let me go ahead and log in.
| | 01:09 | When it's done, this dialog box appears.
| | 01:12 | You can use it to send an invitational
e-mail to your recipients, or you can
| | 01:17 | copy and paste this URL and send it
via Instant messenger or post it on your
| | 01:23 | blog, or really just get it
to people in any way you can.
| | 01:27 | The link will only work while you're
broadcasting, which means that when you
| | 01:31 | exit this feature, others will no
longer be able to access your presentation.
| | 01:36 | It is, after all, a live show.
| | 01:39 | Recipients who access the links are
shown your presentation, regardless of the
| | 01:43 | computer that they have.
| | 01:44 | I've seen this work with attendees
using Firefox, Safari, the iPhone and of
| | 01:49 | course Internet Explorer.
| | 01:50 | They don't even have to have PowerPoint.
| | 01:53 | Let me show you what this looks
like from the viewer's perspective.
| | 01:57 | I'll copy the link, open up Internet
Explorer and visit the Web site that I
| | 02:03 | just e-mailed myself.
| | 02:05 | So the viewer sees
Waiting for broadcast to begin.
| | 02:09 | When I head back to PowerPoint, I
can choose to start the Slide Show.
| | 02:13 | Let's assume that at this point I'm on
conference call with everybody who wanted
| | 02:17 | to hear my voice, and everybody who has
received my invitation has opened up the
| | 02:22 | link and is seeing the
waiting for broadcast message.
| | 02:26 | When I click Start, my computer goes
fullscreen, but everybody who is watching
| | 02:33 | me is going to see the
exact same thing that I do.
| | 02:36 | As I advance, theirs will automatically advance.
| | 02:39 | Animations are triggered the same way,
just by advancing through the slides.
| | 02:43 | And every time I do that,
they will see the same thing.
| | 02:46 | I can even go backwards, just as
if I was connected to a projector.
| | 02:50 | This feature, being new and rather
cutting edge, does have its limitations.
| | 02:54 | Although the list is pretty short,
| | 02:56 | the big one is that audio
and video are not transmitted,
| | 03:00 | so if your presentation requires
either you are going to have to find
| | 03:03 | an alternative method.
| | 03:06 | Another almost insignificant
limitation is that all transitions will be
| | 03:11 | converted to the standard fade.
| | 03:13 | Third, the Arrow, Pen and
Highlight features are disabled when
| | 03:17 | you're broadcasting.
| | 03:18 | That means you can't use the
computer to point just yet.
| | 03:22 | One last note about security: Any of
your recipients could easily pass their
| | 03:27 | invitation on to someone else;
| | 03:29 | anyone who has the URL will be able to
see your slideshow during your broadcast.
| | 03:34 | But remember when you end your
broadcast, the Slide Show ends.
| | 03:39 | Anybody else will no longer be able
to access your presentation through the
| | 03:44 | link that you gave them.
| | 03:48 | And that's it, the new Broadcasting
feature available from PowerPoint 2010.
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| Saving as a video| 00:00 | When we are finished creating a
presentation, we need an audience, and sometimes
| | 00:04 | that audience is on social
networking sites, such as Facebook and YouTube.
| | 00:08 | Sometimes they are on the couch
watching the television, and sometimes
| | 00:11 | they're on a mobile device.
| | 00:13 | PowerPoint 2010 allows you to save
your finished presentation as a video,
| | 00:18 | one that you can upload to your social
network, your blog, burn it to a DVD or
| | 00:23 | transfer it to just about any machine.
| | 00:26 | Before we can turn our slideshow into a
video, we need to consider how we want
| | 00:29 | the slides to advance.
| | 00:32 | If you've already set up recording
timings on every slide, then you're set.
| | 00:35 | But most of the time our slides only
advance when the mouse is clicked. In a
| | 00:41 | video there is no mouse.
| | 00:43 | So PowerPoint gives us two options:
| | 00:45 | We can record timing along with
optional narration and use that for
| | 00:50 | automatic advancement in the video, or
we can specify a default duration for
| | 00:55 | slide advancement, which will be applied to
any slides that don't have their own setting.
| | 01:01 | When we access the Backstage view and
click Save & Send, we can choose Create a
| | 01:06 | Video from the menu under File Types.
| | 01:09 | The right half of the screen
describes the procedure and gives us two
| | 01:13 | options: Quality and Timing.
| | 01:17 | A higher quality takes more
space and takes longer to send.
| | 01:21 | We can drop it down to Portable Devices
to make a smaller file, but as it says,
| | 01:26 | small text might be difficult to read.
| | 01:29 | We can increase this to Computer & High-
Definition Displays, but expect a very
| | 01:34 | large file that I would not
recommend sending via e-mail.
| | 01:38 | Under Timing, if I've set Recorded
Timings for my slides, I can use them,
| | 01:42 | and the option to do so is right here;
| | 01:45 | however, in my
presentation I haven't done this yet.
| | 01:48 | So I don't even have the option;
| | 01:50 | instead I can specify the number
of Seconds to spend on each slide.
| | 01:55 | It's currently set to 5, and I can
adjust that to any number I want to.
| | 01:58 | I'll just move it down to 2.
| | 02:00 | It's going to be pretty quick, but this
way you'll get the idea of how it works.
| | 02:04 | When I click Create Video, I'll go
ahead and give this a name and hit Save.
| | 02:13 | Down below I can see that
PowerPoint is currently creating the video.
| | 02:16 | What's nice about this feature is it
allows you to continue using PowerPoint,
| | 02:20 | editing your slides if you
need to, while it saves the file.
| | 02:24 | Once PowerPoint has finished saving
the file, we can go and access it in the
| | 02:27 | location that we saved it.
| | 02:28 | I'll head to my sample
files folder where I saved it.
| | 02:32 | And there is My Presentation.
| | 02:33 | Notice the file size, 41 Megs.
| | 02:37 | Let's double-click on it and
see what we get. There we go.
| | 02:41 | Notice the two seconds per slide that I
specified, again, too fast, but enough for
| | 02:46 | you to see how the process works.
| | 02:47 | I'd also like you to notice
that the transitions work, as well.
| | 02:51 | Remember that video files can be quite large.
| | 02:53 | Here are a few things that will increase the
file size, and therefore take longer to send:
| | 02:58 | audio - including any narration, sound
effects or music - transitions of any kind -
| | 03:04 | especially when there's a complex
background image - and animations, to some degree.
| | 03:09 | So as you can see, you can create a
video using PowerPoint 2010 quite easily.
| | 03:14 | It may take a while to save, but
the end result is certainly worth it.
| | 03:18 | And remember, that file can be uploaded
to your social network or burned to a DVD.
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| Using web apps through SharePoint| 00:00 | With the release of Office 2010,
Microsoft simultaneously released an upgrade to
| | 00:04 | its server-based collaboration tool, SharePoint.
| | 00:08 | SharePoint allows users to share
documents via the Web, and it's most often used
| | 00:13 | in a corporate environment.
| | 00:14 | Now, users with access to a SharePoint
Server can edit their documents right
| | 00:19 | from within the browser.
| | 00:20 | For example, let's propose that you
are away from the office, using a computer
| | 00:25 | that doesn't have PowerPoint 2010.
| | 00:27 | Perhaps you are on a machine with an
older version, or no version at all.
| | 00:31 | If you have Internet access, you can
connect to your company's SharePoint Server
| | 00:36 | and from there you can access
any document that is stored online.
| | 00:40 | Let's look at Two Trees Olive
Oil internal SharePoint site.
| | 00:43 | After logging in, I can head
to the Human Resources Library.
| | 00:47 | There, I'll find the New Employee
Orientation presentation that I was
| | 00:51 | working with earlier.
| | 00:53 | But now I'm no longer on a
machine with PowerPoint 2010.
| | 00:56 | I'm not to going to let that stop me.
| | 00:58 | If I click on the file, I'll be able to
view the presentation right in my browser.
| | 01:02 | Here is my presentation.
| | 01:05 | And on the bottom, I can advance slides,
view Slide Notes and also go fullscreen.
| | 01:19 | Just like a normal presentation, clicking
the mouse advances me through the slides.
| | 01:23 | I can press Escape to
return back to my presentation.
| | 01:26 | But what if I want to edit the file?
| | 01:29 | Even though I don't have PowerPoint on
my computer, I can click Edit in browser.
| | 01:35 | This loads a watered-down version of
PowerPoint, called PowerPoint Web App, right
| | 01:41 | into my browser, which I can
use to modify the presentation.
| | 01:44 | Before I get started, I am going to
switch to Fullscreen mode, so that we have
| | 01:47 | got a little bit more room to work with.
| | 01:49 | I'll click the Pop-Out
button in the right-hand corner.
| | 01:54 | This almost looks like PowerPoint.
| | 01:56 | I can resize the window, maximize it
and then edit text, or any other object
| | 02:01 | directly on the screen.
| | 02:02 | But like I said, this is a watered-down
version. Although some of the features
| | 02:06 | work, like slide notes -
| | 02:09 | I can click and add them right down here -
| | 02:11 | a lot of things don't work.
| | 02:16 | You'll see that the Ribbon is
limited to just Home, Insert and View.
| | 02:21 | You are not going to be doing a lot of
creating using this feature, but you can
| | 02:24 | do a lot of editing.
| | 02:26 | I can click into just about any text
box and change what it says, same thing
| | 02:34 | with bulleted and numbered lists.
| | 02:39 | I can select an image and the Picture
Tools Format tab appears, which allows me
| | 02:43 | to change the picture to another
photo and make some minor changes to the
| | 02:47 | style of the photo.
| | 02:48 | But again, a lot of the
functionality is missing.
| | 02:51 | Still don't let this stop you.
| | 02:53 | Licensed users of Microsoft Office
will soon be able to use SkyDrive to
| | 02:58 | collaborate with others.
| | 02:59 | And users of the popular social
networking site, Facebook, will also have a
| | 03:03 | collaboration tool that
utilizes the new Office Web Apps.
| | 03:08 | As you can see, the Web App version of
PowerPoint is limited, but when you're
| | 03:12 | in a pinch because you don't have
PowerPoint at all, or an older version, this
| | 03:17 | can be a lifesaver.
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ConclusionGoodbye| 00:00 | I hope you've enjoyed learning about the
essentials of Microsoft PowerPoint 2010.
| | 00:04 | There is one last tip that I'd like to close on;
| | 00:06 | it's to enjoy the art of presenting.
| | 00:09 | Providing information to an audience with
the help of a slideshow can be a lot of fun.
| | 00:13 | If you are selling a product that
you believe in, supporting a worthwhile
| | 00:16 | organization, or even providing
training on something that you're passionate
| | 00:20 | about, your audience will know it, and
that will help you accomplish your goal.
| | 00:23 | I'd like to thank you for taking the
time to watch these videos, and everyone at
| | 00:28 | lynda.com for helping me put this together.
| | 00:30 | I hope you will come back soon for
more courses in the Online Training
| | 00:33 | Library, here at lynda.com.
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