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In Picasa 3 Essential Training, Dane Howard demonstrates how the latest upgrade of this free program from Google will allow photographers to organize, share, and edit digital photos more easily and effectively than ever before. Dane shows newcomers and experienced users how to archive and share photos from a desktop or online. Exercise files accompany the course, but using personal media is encouraged.
We are talking about organizing your photos in this increasingly larger Picasa album. First, we talked about moving your photos directly across folders. Then we talked about adding them to albums. And you can see here that we start to have some additional icons here. So, let's talk about those. We have exported some images into a folder called personal_images and it's nicely put inside of this category. The folders themselves, these will be very different on your computer as you are looking at folders within your computer.
We have created a collage. That's denoted by the icon there. And then we uploaded a photograph into an online album called walks to remember, denoted by the little earth icon. That's going to create a new type of organizational paradigm where we use albums and we use tagging. So, to do that let's actually click on this icon here, under Create a new album. It will open up the Album Properties. Now, I went on a London trip but I went to Notting Hill on one of my days.
So, inside of this London trip there is 39 photographs but they are all co-mingled across different days, because when I imported them I imported them across multiple days. So, I'm going to create an album called Notting Hill because I want to tell that story independently. The next thing I'll do is I'll select a specific day on which that happened. I know that happened on May 30th. Now, the Place Taken, I'm going to go ahead and say Notting Hill, UK. And I'll give it a little Description, when I visited my friend Santi.
So, all this information can be edited and can be described later. I'm even going to put a little dollar sign because I know I bought something there and I'm going to hit OK. Now, what that did is it didn't create a new folder. In fact it created a new thing called an album. So, let's go ahead within the London trip and let's go find some of those images from Notting Hill. If you recall this can be done in other way when we were organizing folders. I could select a lot of these photographs specifically from Notting Hill, right-click and I could say Move to New Folder.
We did that before, but this time we are going to do something a little differently. We have created an album, and I'm going to drag those photos directly into that album. Well, that increased by 12 but notice that the actual folder from London trip did not decrease. So, we are not moving the images from folder-to-folder. This is a new type of album where it just keeps track of the images associated with it. So, if I click within the London trip, all of the images in Nothing Hill are still there.
If I click over to Notting Hill, I have them essentially duplicated or replicated. Now, this is really great organizational paradigm because I don't have to have thousands and thousands of folders just to keep my folders and my images organized. Let's do that again. I have a couple of images here, I'm going to go ahead and hold down the Ctrl key and I'm going to add some of these images from Notting Hill. Next, I'm going to add them or drag them directly over to this Notting Hill album itself. Now, the Album Properties, if I right- click and select Album Description, they are very similar to those in the folders.
So, I can go ahead and select my London trip, and you can see that the folder description has very similar attributes. But again I haven't moved the media and that's really important. Well, here is a second organizational paradigm and we call those tags. Now, think of tags as just merely post-it notes on the back of a photograph. Now, to access it, go up to the View menu and select tags or Ctrl+T. Now, this is a floating palette that gives you the ability to give attributes to one or several photos at a time.
So, I can go ahead and select multiple photographs and I'll say that this is outside. I'll go ahead and hit Notting Hill. You can see that's already in there. And I actually want to denote a couple of things around architecture. So, I'm going to go down and hold the Ctrl key and I'm going to select a couple of my shots that I really like that relate to architecture, and I'm going to type in architecture. So, I'll add those and just to show you the benefit of the tags, I'm going to go to completely different area in my folder here and within my trip.
I'm going to go down here to Travels to a completely different part of London here and I'm going to select this and I'm going to type architecture. So, I have added the keyword architecture to the Tower of London. It's not even located in Notting Hill. So, I can go ahead and do that. The benefit is when I retrieve it I can start to type architecture and you can see that I have 10 items that are distributed across these keywords here. So, this is very, very powerful. Keywords are really interesting, but let me show you some words of caution and also a word of encouragement.
So, what I'm going to do is I'm going to pretend something right now. I'm going to pretend I live in Notting Hill and this is my scooter, let's say. So, I'm going to bring up the tag, and I'm going to say that it's a motorcycle at my house in Notting Hill. So, that might be really helpful. I have told that it's a motorcycle. I want to keep track of images near my house and also Notting Hill. Well, I have just told people where I live and that I have a really cool scooter. Well, if I share this photo online that may or may not be that bad.
Well, what happens if you start to associate that same information with a little bit more personal information? So, here I have got my son and I have got basically the same types of information here. So, if I go into the tag cloud here and I say my house, this was taken at my house, and also Notting Hill. Now, we start to have a little bit more private information and delicate information. And not only do people know that when I do a search for Notting Hill, imagine people know that there's browsing through photographs and they say he has a pretty nice scooter there. Also his son lives there.
So, this is just a word to the wise and little bit of caution that the tags can be very powerful when retrieving particularly in an environment when you are in your computer. But later we are going to talk about adding these photographs online and if you start to add photographs online all of the tags and all of the items go with it. They will be searchable. So, we'll talk about public and private albums later but most importantly make sure that your data, both public and private, is secure and you want to not get too much private information out there.
So, that's one of the words to the wise. Otherwise have a great time adding tags and albums and having fun organizing your photographs.
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