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Searching and archiving your growing library

From: Picasa 3 Essential Training

Video: Searching and archiving your growing library

It's important to talk about your growing Picasa library. You can see very quickly that as you add photographs, you are going to start to have a growing library. So there is two important things that I thought I would mention at this point. The first is the ability to search. Now, the power of searching for photographs is absolutely a paradigm shift in how you should think about retrieving and finding the things that you want. One of the greatest things about Picasa 3 is its search functionality.

Searching and archiving your growing library

It's important to talk about your growing Picasa library. You can see very quickly that as you add photographs, you are going to start to have a growing library. So there is two important things that I thought I would mention at this point. The first is the ability to search. Now, the power of searching for photographs is absolutely a paradigm shift in how you should think about retrieving and finding the things that you want. One of the greatest things about Picasa 3 is its search functionality.

I'm going to give you some functionality tips. So the Search Bar itself allows you to reach into just about any part of the metadata. One example that blows my mind is the ISO. Let's say you know that you should ascertain ISO speed. Here I can immediately pull up all 15 photographs, where I shot an ISO 1000, or let's say I want to pull up all of the photographs where the flash went off, where I may want to triage red-eye. All I have to do is type in flash. To prove this to you, I'll just select the photograph and I'll right-click to show you the properties.

Notice there on the flash itself it says that the flash was used. It's pretty remarkable. Well, it not only searches within the metadata itself or the actual attributes of the photo. It will bring up things like comments or pull in even captions. So let's find my favorite espresso in Paris. Just by typing espresso, you can see that it's found that one particular photograph and it's found this particular caption right there from espresso. So one thing that you will want to absolutely take advantage of is the ability to retrieve your photographs, whether they are taken in April.

You can see that these were actually taken in April. So you can start to think about your photographs in a completely different way. Notice that none of the things that I did even related to clicking on these items here in the folders, which is a traditional paradigm. Searching for photographs, searching for items within your library are going to become increasingly important as your library grows. Now, the second and probably one of the most important parts of your growing library is backing it up. Let's talk about that now.

Inside the Tools menu is the ability to backup pictures. So one of the first things you are going to want to do is back up your photographs periodically. When you select back up pictures for the first time, it invites you to think about a backup set. Now, a backup set in this regard has to do with a particular set of attributes. So let's set a new one now. The default is that there are no backup sets. I'm going to select a new one. Let's give it a name. Well, the way to think about this conceptually is maybe the location or the frequency or the place that you want to back it up to.

I'm going to call this My Passport Backup. Now, this is a series of settings. Now, I often travel with a little tiny Passport drive. It's a USB drive that I use just to kind of back up my photographs. This particular backup could be to a CD or DVD, which I could do periodically, or in this case, a particular disk-to-disk backup. I work off of my current hard drive. So I don't want to back it up to my existing hard-drive. In fact, I want to choose the Passport drive.

So this is located under My Computer, and you can see the Passport drive is located right there. Now, I can select specific folders or areas. I'm just going to select a new folder and I'm going to call this My Backup. When I select OK, it's going to set that path and it's going to save all those attributes every time the Passport drive is connected to my computer. And this backup set, which will be saved in this pulldown, will be one of my attributes. Now, I can give it specific attributes. Like I wanted to save all files, which will be a complete backup, which will save all the JPEGs, all the RAW files, and even videos that I have shot, or I can specifically have just only JPEGs.

Once I hit Create, it sets that new backup Passport and it saves all of my individual settings and it locates it on the individual F drive. The next thing we want to do is select the individual areas or the photographs, so you can see that I have specific folders that I haven't backed up in a while. So the first thing we'll want to do is select all the individual photos and go all the way down here and select even things that you have exported or projects or even tagged albums, and you can go ahead and do a full backup. A quick way to do this you can see is that they have added a Select None or Select All.

You can see when I selected None, they were all gone. If I select All, they have all been added. So you can use this as your kind of guide to see how many of the photographs are needed to be backed up. Now, what's super nice is this information here. You can see that I have six folders, about 234 files, and it's just over a gigabyte that needs to be backed up. The last step is to go ahead and hit Backup. Selecting Backup will initiate the backup right away. You can go ahead and continue to work and it will go ahead and backup your work to that external drive.

This is critical, if your growing library requires that you back up. This will save all your changes, your edits, and it will create duplicate files in case your core hard-drive ever fails.

Show transcript

This video is part of

Image for Picasa 3 Essential Training
Picasa 3 Essential Training

70 video lessons · 9693 viewers

Dane Howard
Author

 
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  1. 2m 9s
    1. Welcome
      1m 14s
    2. Using the exercise files
      55s
  2. 6m 39s
    1. What's new in Picasa 3
      3m 2s
    2. Downloading and installing Picasa on the PC
      2m 17s
    3. Downloading and installing Picasa on the Mac
      1m 20s
  3. 34m 3s
    1. Organizational paradigms
      5m 36s
    2. Exploring the interface
      3m 27s
    3. Using the Task tray
      2m 28s
    4. Adding a custom button to the Task tray
      1m 48s
    5. Exploring the Help and Tools pulldown menus
      2m 58s
    6. Importing photos and movies from a camera or card reader
      3m 53s
    7. Searching and archiving your growing library
      5m 24s
    8. Remembering your memories
      6m 17s
    9. Using the new Desktop Photo Viewer
      2m 12s
  4. 29m 23s
    1. Using folders and albums
      4m 0s
    2. Tagging and rating your photos
      6m 58s
    3. Using filters effectively
      2m 51s
    4. Searching for photos
      4m 30s
    5. Deleting, hiding, and removing photos
      2m 46s
    6. Creating and editing a new online album
      5m 37s
    7. Screen captures made easy
      2m 41s
  5. 32m 21s
    1. Using the Basic Fixes palette
      4m 45s
    2. Using the Tuning palette
      1m 59s
    3. Using the Effects palette
      4m 32s
    4. Using the Retouch tool
      1m 32s
    5. Applying red-eye repair
      1m 10s
    6. Flirting with black & white, sepia, and tinting
      2m 55s
    7. Effective cropping and straightening
      6m 32s
    8. Adding captions, text, and watermarks
      3m 8s
    9. Using effects effectively
      3m 39s
    10. Batch-editing for speed
      2m 9s
  6. 1h 15m
    1. Creating and playing a slideshow
      2m 36s
    2. Creating gift CDs
      3m 53s
    3. Uploading photos
      6m 23s
    4. Emailing photos
      4m 50s
    5. Using the Share button to upload and email photos at the same time
      1m 18s
    6. Setting printing controls for local printing
      6m 10s
    7. Exporting photos
      4m 9s
    8. Advanced exporting to HTML galleries and Flash
      3m 19s
    9. Customizing your export templates
      3m 28s
    10. Reordering and customizing your share buttons
      2m 8s
    11. Printing commercially
      1m 57s
    12. Creating a collage
      5m 34s
    13. Creating and editing movies and uploading to YouTube
      6m 56s
    14. Blogging photos quickly using BlogThis!
      2m 43s
    15. Creating a blog post via email
      4m 22s
    16. Sharing via Facebook
      1m 24s
    17. Sharing via Flickr
      2m 9s
    18. Uploading photos to SmugMug
      2m 23s
    19. Posting photos from iPhone to your web album
      1m 39s
    20. Viewing web albums on the iPhone
      1m 8s
    21. Downloading and synchronizing web albums
      5m 7s
    22. Turning a web album into a live RSS feed
      2m 9s
  7. 42m 13s
    1. Getting started
      3m 38s
    2. Creating web albums
      5m 53s
    3. Organizing and reordering albums
      1m 54s
    4. Deleting an album
      1m 0s
    5. Adding locations to albums and images using the Album Map
      1m 56s
    6. Adding captions to albums
      1m 58s
    7. Adding tags in web albums
      1m 46s
    8. Changing General settings
      3m 11s
    9. Changing Email Notification settings
      41s
    10. Changing Privacy and Permissions settings
      5m 39s
    11. Changing Storage settings
      2m 9s
    12. Identifying people in photos using face recognition
      3m 21s
    13. Sharing web albums
      3m 16s
    14. Downloading albums and downloading images
      2m 34s
    15. Creating projects using the Download tab
      2m 5s
    16. Ordering prints
      1m 12s
  8. 17s
    1. Goodbye
      17s

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