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In Picasa 3 Essential Training, Dane Howard demonstrates how the latest upgrade of this free program from Google will allow photographers to organize, share, and edit digital photos more easily and effectively than ever before. Dane shows newcomers and experienced users how to archive and share photos from a desktop or online. Exercise files accompany the course, but using personal media is encouraged.
It's important to talk about your growing Picasa library. You can see very quickly that as you add photographs, you are going to start to have a growing library. So there is two important things that I thought I would mention at this point. The first is the ability to search. Now, the power of searching for photographs is absolutely a paradigm shift in how you should think about retrieving and finding the things that you want. One of the greatest things about Picasa 3 is its search functionality.
I'm going to give you some functionality tips. So the Search Bar itself allows you to reach into just about any part of the metadata. One example that blows my mind is the ISO. Let's say you know that you should ascertain ISO speed. Here I can immediately pull up all 15 photographs, where I shot an ISO 1000, or let's say I want to pull up all of the photographs where the flash went off, where I may want to triage red-eye. All I have to do is type in flash. To prove this to you, I'll just select the photograph and I'll right-click to show you the properties.
Notice there on the flash itself it says that the flash was used. It's pretty remarkable. Well, it not only searches within the metadata itself or the actual attributes of the photo. It will bring up things like comments or pull in even captions. So let's find my favorite espresso in Paris. Just by typing espresso, you can see that it's found that one particular photograph and it's found this particular caption right there from espresso. So one thing that you will want to absolutely take advantage of is the ability to retrieve your photographs, whether they are taken in April.
You can see that these were actually taken in April. So you can start to think about your photographs in a completely different way. Notice that none of the things that I did even related to clicking on these items here in the folders, which is a traditional paradigm. Searching for photographs, searching for items within your library are going to become increasingly important as your library grows. Now, the second and probably one of the most important parts of your growing library is backing it up. Let's talk about that now.
Inside the Tools menu is the ability to backup pictures. So one of the first things you are going to want to do is back up your photographs periodically. When you select back up pictures for the first time, it invites you to think about a backup set. Now, a backup set in this regard has to do with a particular set of attributes. So let's set a new one now. The default is that there are no backup sets. I'm going to select a new one. Let's give it a name. Well, the way to think about this conceptually is maybe the location or the frequency or the place that you want to back it up to.
I'm going to call this My Passport Backup. Now, this is a series of settings. Now, I often travel with a little tiny Passport drive. It's a USB drive that I use just to kind of back up my photographs. This particular backup could be to a CD or DVD, which I could do periodically, or in this case, a particular disk-to-disk backup. I work off of my current hard drive. So I don't want to back it up to my existing hard-drive. In fact, I want to choose the Passport drive.
So this is located under My Computer, and you can see the Passport drive is located right there. Now, I can select specific folders or areas. I'm just going to select a new folder and I'm going to call this My Backup. When I select OK, it's going to set that path and it's going to save all those attributes every time the Passport drive is connected to my computer. And this backup set, which will be saved in this pulldown, will be one of my attributes. Now, I can give it specific attributes. Like I wanted to save all files, which will be a complete backup, which will save all the JPEGs, all the RAW files, and even videos that I have shot, or I can specifically have just only JPEGs.
Once I hit Create, it sets that new backup Passport and it saves all of my individual settings and it locates it on the individual F drive. The next thing we want to do is select the individual areas or the photographs, so you can see that I have specific folders that I haven't backed up in a while. So the first thing we'll want to do is select all the individual photos and go all the way down here and select even things that you have exported or projects or even tagged albums, and you can go ahead and do a full backup. A quick way to do this you can see is that they have added a Select None or Select All.
You can see when I selected None, they were all gone. If I select All, they have all been added. So you can use this as your kind of guide to see how many of the photographs are needed to be backed up. Now, what's super nice is this information here. You can see that I have six folders, about 234 files, and it's just over a gigabyte that needs to be backed up. The last step is to go ahead and hit Backup. Selecting Backup will initiate the backup right away. You can go ahead and continue to work and it will go ahead and backup your work to that external drive.
This is critical, if your growing library requires that you back up. This will save all your changes, your edits, and it will create duplicate files in case your core hard-drive ever fails.
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