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In Picasa 3 Essential Training, Dane Howard demonstrates how the latest upgrade of this free program from Google will allow photographers to organize, share, and edit digital photos more easily and effectively than ever before. Dane shows newcomers and experienced users how to archive and share photos from a desktop or online. Exercise files accompany the course, but using personal media is encouraged.
So once you're in Picasa 3, there's a few things I want to talk about with regard to organizational paradigms. Now, I'm looking at my photographs, so at this point you should be looking at your photographs. So, a lot of the same things I'm going to demo now, you can do the very same way. The first thing I would like you to do is to understand the relationship between Picasa and the file system. One way to do that is to look at the folders here. Here I have got a folder called Demo_ photos and there is 103 images within them.
Yours will be different. Another folder called personal_images and there is 55 photos within there. Well to show the relationship between Picasa and the file structure, I'm going to go ahead and click on this folder icon. You'll do the same on any respective folder within your library. When you click on it, you'll see that there is an exact relationship between the images and the folders that are on the file system. Well, you can organize in Picasa the same way you do on the file system and in some respects it's even easier.
Let me give you an example. Within this Demo_photos folder, I'm going to create a separate folder of things that I was doing in Paris. In this case I'm going to pick out a couple of photographs of things that I either drank or ate. Let's find those now. By using the scroll wheel, I'm just going to immediately start to scroll down and look for individual photographs. Here are some nice photographs of some macaroons. And some espresso. By holding down the Ctrl key I can select individual photos.
Notice as they're selected, they get added to this tray here. This gives me an ongoing list of things I have selected. I'm going to go ahead and right-click on any photo that's selected and I'm presented with a lot of choices. Well, the first one is I'm going to do is select Move to New Folder. Next, I'm going to give it a name. You can name it anything that relates to your photographs. I'm going to call this food. It defaults to a Date that corresponds to when they were taken. What is optional is the Place Taken. This corresponds with Google Maps.
I'm going to go ahead and enter in Paris, France. Go ahead and click OK. Notice now that there is a new folder that has been created. It has taken the photos that I have selected and put them in a new folder called food. Let's take a look at what it did in the file system. You can see here that now I have those photographs nicely located inside of this folder. And corresponding I have got my demos, my food, and my walk. So again, you can use Picasa as a way to organize your photographs into distinct folders.
You can use those folders in which way you want and locate them on your hard drive respectively. The next organizational paradigm I'm going to talk about has to do with this Timeline. One thing that can be somewhat daunting is that if you index your entire hard drive, you're going to have lots of photographs that automatically show up inside of Picasa. One way to quickly navigate those is via the Timeline. Go up to the View menu, and select Timeline. Also Ctrl+5. This will take the program into a Timeline mode and allow you to navigate your images through a Timeline.
This allows you to navigate through the whole range, from the beginning of your photographs to the end. This is also helpful when you want to locate specific photographs. You can escape the Timeline at any time just by selecting the Back button, which will take you back to the interface. Anything that you select within the Timeline will automatically navigate you to the corresponding folder within there. Another organizational paradigm is to think about the view itself. The default view here on the left is to organize by folder.
You can click this button to actually show the tree structure or hierarchy, if that's more conducive to the way you are used to seeing things. This is helpful if you nest folders within others and you would like to actually navigate by navigating the hierarchy itself. To toggle back and forth, you just toggle between the folder view and the hierarchical view. The last piece that I want to talk about is little bit about adding new content to your system itself. To do this, go up to the File menu and Add Folder to Picasa. What you will bring up is the Folder Manager itself.
This allows you to navigate all of your hard drives in your entire system. Let's talk a little bit about the icons. An eye are those that will always be scanned. I have a particular folder that I have just added to my Desktop here called Travels. To select a particular or add a particular folder to Picasa, you have a couple of different options. With the folder selected, you can have Scan Once, you can have it removed from Picasa, or you can have it Always Scan. This is really helpful if you add specific exports or if you're working inside another program and you add photos directly to this folder.
Go ahead and click Scan Always and select OK. You can see that immediately it begins to pick up the photos that are located inside of that new folder. You can see now that I have got this new folder called Travels that has automatically been added. And there is two ways to look at the File and Folder Manager. The first way is to select Add Folder to Picasa. The second is to go directly under Tools and select the Folder Manager.
Once you have a good grasp on the Folder Manager itself, you'll have a very great understanding on the organizational paradigm on which photos you can add or remove to Picasa.
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