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Adding file information

From: Photoshop CS5 One-on-One: Fundamentals

Video: Adding file information

In this exercise, I want to show you how to add File Info to an image, so you can annotate your Image with Author information, copyright information and so forth. So people know where your image came from, and I really want you to get in a habit of doing this. If you are a Photographer, you should be entering your information into every photograph you put out there. If you're an Art Director, you should be using this to keep track of your assets, and your artists, and your authors, and so on. If you're an Artist, you should obviously annotate your image as well, because those images are going to get out into the larger world, people of good faith, believe me, are going to be looking at those images, and if they like them, they're going to want to get a hold of you. And if they don't have your Contact Info in there, then there's no way they're going to find you, and that's generally a bad thing. All right.

Adding file information

In this exercise, I want to show you how to add File Info to an image, so you can annotate your Image with Author information, copyright information and so forth. So people know where your image came from, and I really want you to get in a habit of doing this. If you are a Photographer, you should be entering your information into every photograph you put out there. If you're an Art Director, you should be using this to keep track of your assets, and your artists, and your authors, and so on. If you're an Artist, you should obviously annotate your image as well, because those images are going to get out into the larger world, people of good faith, believe me, are going to be looking at those images, and if they like them, they're going to want to get a hold of you. And if they don't have your Contact Info in there, then there's no way they're going to find you, and that's generally a bad thing. All right.

So go up to the File menu, choose the Open command, Ctrl+O, Cmd+O on the Mac, and we're going to open one of these Felix Mizioznikov images. Let's go with a Radical low angle, which is actually a really cool shot, and click on the Open button in order to open up that image, and I'm going zoom in to the image by pressing Ctrl+Plus or Cmd+Plus on the Mac, and I'm just using my scroll wheel to scroll on up there. Now then, in order to annotate the image, and this is what's known as metadata. That is, extra data that's included with the image, and the reason it's extra is because it's not a pixel.

It's not describing the color of a pixel inside of a layer, which is the main mission of data inside of Photoshop. But this extra metadata is ancillary data that can be used to identify the image. So go to the File menu, and choose this command right there File Info. Notice it has quite the keyboard shortcut. You have to mash your fist on the Modifier keys here, Ctrl+Shift+Alt+I or Cmd+Shift+Option+I on the Mac. And I must admit, I'm actually responsible for this keyboard shortcut, because I asked Adobe to move some things around, so you can blame me for.

But anyway, it brings up the File Info dialog box, and you're going to start things off by seeing the Description Field right here. And notice I've gone ahead and included a lot of information along with this image, like the specific File Number of that image at the Fotolia Image Library, the name of our Photographer as well. And the Description, and I should say that some of this was done by the Photographer himself. So Felix did a pretty good job of putting some of his information in there. He didn't fill out the Author Field, but he did fill out a Copyright Notice down here at the bottom, so that helped me out.

And he did include these Keywords, and notice that each one of the Keywords is separated by a semicolon. I'll show you more about Keywords when we take a look at the Keyword panel inside the Bridge, but this is another way to enter them. You can just enter a semicolon and then type in cool or something along those lines, if you want that to be a Keyword. It's not the greatest Keyword on Earth, but still it's very true. Now drop down to Copyright Status and if this is a copyrighted image, in other words you want it to be copyrighted as opposed to you've actually applied for a copyright. That's up to you.

But if you want to mark it as Copyrighted you can, and you do that by changing this option to Copyrighted, you can also mark it as Public Domain if you would prefer, so that everybody knows they can use it as much as they want. When you mark it as Copyrighted, you will see a little copyright symbol up here in the Title Bar of the Image Window. So that's actually a really helpful thing. Now drop down here and actually enter a Copyright Notice so people know who the copyright holder is, and I did a wonderful job of entering a Copyright Notice.

Notice this image is copyrighted. I'm very hopeful about the World, the year 20101, yes the human race will survive, and we'll still have copyrights. That's awesome. And there will be people named Felix, this is a wonderful world. Or I could do something more reasonable like take this down to the year 2010, which is fine as well. But what I really want to show you is how to make that copyright symbol, so let's do that. I'll do ahead and knock this text down a little bit and went ahead and added that one back in. Now I'm going to click there. In order to enter copyright symbol on a Mac.

Very easy, you press Option+G as in gee whiz. I don't know why G stands for the copyright symbol, but it does, Option+G. On a PC it's a little more work. What you have to do is dial in the code for this character, and the code is 0169, not necessarily the kind of thing you're going to remember, so you might want to write it down. But in order to dial in a code, you have to press and hold the Alt key and then dial the code in, on the numerical keypad. So here's what you do.

You press and hold Alt, so have that key down, then dial sequentially 0169 on your numerical keypad, has to be that way, and then release the Alt key. And as soon as you release Alt, you should see a copyright symbol. So once again, that's Alt down, 0169 on the numerical keypad, release Alt. You've got yourself a copyright symbol. I don't need that of course, because I already have one, but I did want to show you how to make it. Next, enter a URL. Very important. So that is a Web address, and I've gone ahead and created one for this image, and you can test it if you want to by clicking on Go to URL.

Notice you don't have to enter http://. If you need www., then go ahead and enter that, for most addresses, however, that's not necessary. So I'll take the guy out, click Go to URL in order to test the link, and you're good to go. Now after this point, what I recommend you do is you go ahead and save off a metadata template, and you can do that by clicking on this down pointing arrowhead, and you see I have a few metadata templates that I've created along the way here, and I'll choose the Export command.

That's what you would do too, and it doesn't make any sense for saving something you have to the choose Export, but this is the way it works. So choose Export, and then let's go ahead and call this something like Felix 2010, since I got the date wrong, and I'll click on the Save button, in order to save out that template, and then I'll click on OK in order to update my image, and now notice I see a little Asterisk up here in the title bar, which tells me that I have unsaved changes, because I did make some changes to my metadata. Go up to the File menu and choose the Save command in order to update the image if you like.

However, what I'm going to do is go to the File menu and choose the Open command, Ctrl+O or Cmd+O on the Mac, and I'm going to open this guy, Sunglasses at dusk, click on the Open button, and then zoom in by pressing Ctrl+Plus, Cmd+Plus on the Mac and scroll on up with my scroll wheel. Go to the File menu, choose the File Info command, Ctrl+Shift+Alt+I, Cmd+Shift+Option+I on the Mac to bring up the File Info dialog box, and then we'll switch from Export here to Felix 2010. And notice now that Felix 2010 becomes a kind of button that I can click on in the future.

Now at this point, what Photoshop is going to do is ask you, Do you want to clear out the existing properties and replace with template properties? In other words, I'm going to replace all these fields with those I saved in the template, which normally is a great way to go. However, I've already metadata-ed this image so it's probably not the wisest approach. But if you're just working with an image, and you've never bothered to metadata it before, this is a great option, because that way you wipe out Camera models, sometimes cameras go ahead and include the Camera model here in the Description Field in all caps.

I find that to be very irritating, and you probably want to wipe it out and put something else in there. Or you can keep the original metadata, but replace matching properties from template, or you can keep the original metadata, but append matching properties from the template. Well my case, none of that's going to be the right thing to do. Because, even if I say Keep original data, but replace matching properties, click OK, then I'm going to see something like low angle woman on a bench, which is not the right description for this particular image. So I'm going to Cancel out, and I'll revisit the dialog box by going to the File menu, choosing the File Info command, Ctrl+Shift+Alt+I, Cmd+Shift+Option+I on a Mac, let's get rid of this Copyright Notice Field, and this time I'll click on Felix 2010, and I'll say Keep original metadata, but append matching properties from template. Click OK.

And that will just throw in that information into that blank field and leave everything else alone. You can see Description, now it says, Man squatting on the street. That's what we want. Obviously, the Keywords are right, because it's man, male, guy, squat, squatting, street, sidewalks, blah, blah, sunglasses, which the woman wasn't wearing, and I'd click OK, in order to modify this image. So that is how you assign metadata and copyright information to an image and replicate that information inside of other images. In the next exercise, I will introduce you to the Adobe Bridge.

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This video is part of

Image for Photoshop CS5 One-on-One: Fundamentals
Photoshop CS5 One-on-One: Fundamentals

195 video lessons · 74739 viewers

Deke McClelland
Author

 
Expand all | Collapse all
  1. 39m 52s
    1. Welcome to Photoshop CS5 One-on-One
      1m 49s
    2. Making Photoshop your default image editor
      7m 43s
    3. Installing the DekeKeys keyboard shortcuts
      8m 10s
    4. Remapping Mac OS shortcuts
      7m 37s
    5. Installing the Best Workflow color settings
      4m 31s
    6. The color settings explained
      6m 54s
    7. Loading the CS5 color settings in Bridge
      3m 8s
  2. 53m 36s
    1. There is nothing you can't do
      2m 1s
    2. The power of Photoshop
      4m 43s
    3. Duplicating a layer
      4m 49s
    4. Liquifying an image
      4m 43s
    5. Adding a layer mask
      5m 54s
    6. Loading an alpha channel
      7m 42s
    7. Selecting with Color Range
      4m 10s
    8. Making a Hue/Saturation layer
      2m 53s
    9. Luminance blending
      7m 21s
    10. Mask density
      5m 9s
    11. Making a knockout layer
      4m 11s
  3. 51m 23s
    1. The best way to work
      41s
    2. Setting General preferences
      5m 33s
    3. Changing the pasteboard color
      5m 41s
    4. File handling, performance, and units
      7m 25s
    5. Touring the Photoshop interface
      11m 5s
    6. Creating and saving a workspace
      7m 21s
    7. Changing settings and updating the workspace
      6m 4s
    8. Resetting the preferences
      7m 33s
  4. 2h 46m
    1. The amazing Adobe Bridge
      1m 17s
    2. Making a new image
      5m 11s
    3. Opening an image
      7m 7s
    4. Opening and closing multiple images
      5m 24s
    5. Opening a problem image
      4m 23s
    6. Adding file information
      8m 37s
    7. Introducing Adobe Bridge
      7m 37s
    8. A whirlwind tour of Bridge
      7m 21s
    9. Adjusting the interface and thumbnails
      8m 18s
    10. Using the full-screen preview
      8m 5s
    11. Rotating images on their sides
      5m 38s
    12. Assigning star ratings and labels
      8m 40s
    13. Filtering thumbnails in the Contents panel
      9m 13s
    14. Moving, copying, and deleting files
      6m 34s
    15. Creating and assigning keywords
      6m 38s
    16. Searches and collections
      7m 3s
    17. Batch-exporting JPEG files
      8m 57s
    18. Batch-renaming
      7m 15s
    19. String substitution and regular expressions
      8m 50s
    20. Grouping images into stacks
      7m 21s
    21. Comparing images in Review mode
      5m 58s
    22. Playing images in a slideshow
      4m 49s
    23. Customizing and saving the workspace
      7m 17s
    24. Using Mini Bridge in Photoshop CS5
      8m 36s
  5. 1h 1m
    1. Learning to swim inside an image
      37s
    2. The tabbed-window interface
      5m 19s
    3. Arranging image windows
      4m 26s
    4. Common ways to zoom
      5m 31s
    5. New zoom tricks in Photoshop CS5
      4m 24s
    6. Hidden old-school zoom tricks
      4m 34s
    7. Scrolling and panning images
      4m 8s
    8. Viewing the image at print size
      6m 42s
    9. The Navigator and "bird's-eye" scrolling
      2m 56s
    10. Nudging the screen from the keyboard
      2m 39s
    11. Scroll wheel tricks
      3m 41s
    12. The Rotate View tool
      3m 36s
    13. Cycling between screen modes
      6m 17s
    14. Using the numerical zoom value
      6m 14s
  6. 1h 6m
    1. Imaging fundamentals
      58s
    2. What is image size?
      7m 45s
    3. The Image Size command
      6m 0s
    4. Selecting an interpolation option
      4m 56s
    5. Upsampling versus "real" pixels
      5m 22s
    6. The penalty of pixels
      5m 35s
    7. Print size and resolution
      7m 26s
    8. Downsampling for print
      6m 39s
    9. Downsampling for email
      7m 28s
    10. Options for upsampling
      8m 13s
    11. Better ways to make a big image
      6m 1s
  7. 44m 43s
    1. Frame wide, crop tight
      1m 2s
    2. Using the Crop tool
      8m 8s
    3. Fixing out-of-canvas wedges
      5m 31s
    4. Crop tool presets
      6m 53s
    5. Previewing the crop angle
      4m 24s
    6. The Crop command
      4m 47s
    7. Straightening with the Ruler tool
      4m 18s
    8. Cropping without clipping
      5m 1s
    9. Perspective cropping
      4m 39s
  8. 1h 41m
    1. Making drab colors look better
      1m 20s
    2. Brightness and contrast
      4m 10s
    3. Adjusting numerical values
      4m 26s
    4. Introducing adjustment layers
      5m 17s
    5. Editing adjustment layers
      2m 51s
    6. Saving adjustment layers
      4m 35s
    7. Adding a quick layer mask
      4m 23s
    8. Introducing the Histogram
      4m 34s
    9. Working with the Histogram panel
      6m 27s
    10. Using Color Balance
      7m 18s
    11. Introducing the Variations command
      4m 51s
    12. Luminance and saturation controls
      3m 54s
    13. Fading a static adjustment
      3m 21s
    14. How hue and saturation work
      4m 28s
    15. Rotating hues and adjusting saturation
      6m 4s
    16. Creating a quick and dirty sepia tone
      4m 42s
    17. Adjusting hues selectively
      5m 32s
    18. The Target Adjustment tool
      4m 24s
    19. Photoshop CS5 Target Adjustment enhancements
      53s
    20. Adjusting the color of clothing
      8m 44s
    21. Enhancing a low-saturation image
      4m 23s
    22. Refining saturation with Vibrance
      5m 1s
  9. 1h 57m
    1. Photoshop versus the real world
      1m 21s
    2. Meet the selection tools
      10m 26s
    3. Marking the center of an image
      4m 9s
    4. Drawing a geometric selection outline
      4m 45s
    5. Blurring a selection outline with Feather
      6m 8s
    6. Copy and paste versus drag and drop
      5m 31s
    7. Creating a graduated selection
      4m 29s
    8. Aligning one image with another
      4m 45s
    9. Accessing the Move tool on the fly
      3m 34s
    10. Invert and Match Colors
      5m 4s
    11. Matching colors selectively
      3m 52s
    12. Feathering and filling a selection
      5m 14s
    13. Dressing up a composition with effects
      5m 34s
    14. The incredible image rotation trick
      2m 18s
    15. The Magic Wand tool
      4m 12s
    16. Tolerance and other options
      7m 7s
    17. Grow, Similar, and Inverse
      5m 39s
    18. Quick selection and the Magnetic Lasso
      7m 27s
    19. Evaluating a selection in Quick Mask
      8m 52s
    20. Saving and loading selections
      6m 14s
    21. Placing an image with a layer mask
      3m 23s
    22. Eliminating edge fringing
      7m 43s
  10. 1h 58m
    1. Brushing to correct
      56s
    2. How brushing works
      4m 52s
    3. Working with spacing
      7m 32s
    4. Changing size and hardness
      7m 45s
    5. The heads-up Color Picker
      7m 17s
    6. Flipping a mirror image
      3m 33s
    7. Setting the source for the History brush
      3m 42s
    8. Brightening details with the Dodge tool
      7m 49s
    9. Darkening details with the Burn tool
      3m 5s
    10. The Sponge tool
      4m 29s
    11. Backing off edits
      8m 4s
    12. Patching eye bags
      8m 57s
    13. Evening out flesh tones
      7m 23s
    14. Smoothing away whiskers
      7m 41s
    15. Reducing shadow noise
      7m 0s
    16. How healing works
      4m 40s
    17. The enhanced Spot Healing brush
      4m 52s
    18. Using the better Healing brush
      4m 23s
    19. Introducing the Clone Source panel
      3m 49s
    20. Cloning from one layer to another
      5m 30s
    21. Working with multiple sources
      4m 44s
  11. 1h 23m
    1. The layered composition
      1m 0s
    2. Making a new background layer
      6m 58s
    3. Working with "big layers"
      6m 24s
    4. Move, Duplicate, and Scale
      4m 11s
    5. Transforming a copy and repeat
      5m 15s
    6. Stacking order and eyedropping a layer
      5m 15s
    7. Adjusting multiple layers at once
      4m 22s
    8. Switching between layers
      4m 56s
    9. Making a digital star field
      5m 9s
    10. Blend mode and clipping mask
      4m 50s
    11. Dragging and dropping from your desktop
      4m 38s
    12. Black + Lens Flare = glow
      6m 16s
    13. Locking transparency
      5m 42s
    14. Adding gradient layers
      8m 12s
    15. Stacking an adjustment layer
      4m 12s
    16. Adding shadow and stroke
      6m 9s
  12. 1h 17m
    1. Outputting from Photoshop and Bridge
      1m 32s
    2. Printing an RGB composite
      5m 31s
    3. Customizing the subjective print file
      3m 15s
    4. Gauging print size
      5m 35s
    5. Scale, position, and page orientation
      5m 6s
    6. Three important printing curiosities
      4m 41s
    7. Introducing the Output options
      5m 34s
    8. Establishing a bleed
      5m 52s
    9. Using the Color Management options
      7m 21s
    10. Generating a PDF contact sheet
      6m 18s
    11. Creating a contact sheet template
      6m 8s
    12. Saving and opening a PDF contact sheet
      4m 18s
    13. Introducing the Web Gallery
      7m 53s
    14. Exporting and editing an HTML site
      3m 58s
    15. The Airtight Photocard site
      4m 56s
  13. 1h 9m
    1. Rules of the web
      1m 1s
    2. Introducing web graphics
      6m 59s
    3. A first look at Save for Web
      5m 47s
    4. Scaling a layered image versus a flat one
      7m 30s
    5. Incremental downsampling
      3m 1s
    6. Adding text, bar, and stroke
      4m 24s
    7. Assigning copyright and metadata
      6m 21s
    8. Comparing GIF, JPEG, and PNG
      4m 59s
    9. Determining the perfect JPEG settings
      6m 31s
    10. Saving metadata
      3m 52s
    11. Working with an unprofiled RGB image
      4m 35s
    12. Downsampling graphic art
      4m 49s
    13. Saving a GIF graphic
      6m 1s
    14. Antiquated GIF versus the better PNG
      4m 6s
  14. 1m 37s
    1. Until next time
      1m 37s

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