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Photoshop is the world’s most powerful image editor, and it’s arguably the most complex, as well. Fortunately, nobody knows the program like award-winning book and video author Deke McClelland. Join Deke as he explores such indispensable Photoshop features as resolution, cropping, color correction, retouching, and layers. Gain expertise with real-world projects that make sense. Exercise files accompany the course.
Download Deke's free dekeKeys and color settings from the Exercise Files tab.
In this exercise, I want to show you how to add File Info to an image, so you can annotate your Image with Author information, copyright information and so forth. So people know where your image came from, and I really want you to get in a habit of doing this. If you are a Photographer, you should be entering your information into every photograph you put out there. If you're an Art Director, you should be using this to keep track of your assets, and your artists, and your authors, and so on. If you're an Artist, you should obviously annotate your image as well, because those images are going to get out into the larger world, people of good faith, believe me, are going to be looking at those images, and if they like them, they're going to want to get a hold of you. And if they don't have your Contact Info in there, then there's no way they're going to find you, and that's generally a bad thing. All right.
So go up to the File menu, choose the Open command, Ctrl+O, Cmd+O on the Mac, and we're going to open one of these Felix Mizioznikov images. Let's go with a Radical low angle, which is actually a really cool shot, and click on the Open button in order to open up that image, and I'm going zoom in to the image by pressing Ctrl+Plus or Cmd+Plus on the Mac, and I'm just using my scroll wheel to scroll on up there. Now then, in order to annotate the image, and this is what's known as metadata. That is, extra data that's included with the image, and the reason it's extra is because it's not a pixel.
It's not describing the color of a pixel inside of a layer, which is the main mission of data inside of Photoshop. But this extra metadata is ancillary data that can be used to identify the image. So go to the File menu, and choose this command right there File Info. Notice it has quite the keyboard shortcut. You have to mash your fist on the Modifier keys here, Ctrl+Shift+Alt+I or Cmd+Shift+Option+I on the Mac. And I must admit, I'm actually responsible for this keyboard shortcut, because I asked Adobe to move some things around, so you can blame me for.
But anyway, it brings up the File Info dialog box, and you're going to start things off by seeing the Description Field right here. And notice I've gone ahead and included a lot of information along with this image, like the specific File Number of that image at the Fotolia Image Library, the name of our Photographer as well. And the Description, and I should say that some of this was done by the Photographer himself. So Felix did a pretty good job of putting some of his information in there. He didn't fill out the Author Field, but he did fill out a Copyright Notice down here at the bottom, so that helped me out.
And he did include these Keywords, and notice that each one of the Keywords is separated by a semicolon. I'll show you more about Keywords when we take a look at the Keyword panel inside the Bridge, but this is another way to enter them. You can just enter a semicolon and then type in cool or something along those lines, if you want that to be a Keyword. It's not the greatest Keyword on Earth, but still it's very true. Now drop down to Copyright Status and if this is a copyrighted image, in other words you want it to be copyrighted as opposed to you've actually applied for a copyright. That's up to you.
But if you want to mark it as Copyrighted you can, and you do that by changing this option to Copyrighted, you can also mark it as Public Domain if you would prefer, so that everybody knows they can use it as much as they want. When you mark it as Copyrighted, you will see a little copyright symbol up here in the Title Bar of the Image Window. So that's actually a really helpful thing. Now drop down here and actually enter a Copyright Notice so people know who the copyright holder is, and I did a wonderful job of entering a Copyright Notice.
Notice this image is copyrighted. I'm very hopeful about the World, the year 20101, yes the human race will survive, and we'll still have copyrights. That's awesome. And there will be people named Felix, this is a wonderful world. Or I could do something more reasonable like take this down to the year 2010, which is fine as well. But what I really want to show you is how to make that copyright symbol, so let's do that. I'll do ahead and knock this text down a little bit and went ahead and added that one back in. Now I'm going to click there. In order to enter copyright symbol on a Mac.
Very easy, you press Option+G as in gee whiz. I don't know why G stands for the copyright symbol, but it does, Option+G. On a PC it's a little more work. What you have to do is dial in the code for this character, and the code is 0169, not necessarily the kind of thing you're going to remember, so you might want to write it down. But in order to dial in a code, you have to press and hold the Alt key and then dial the code in, on the numerical keypad. So here's what you do.
You press and hold Alt, so have that key down, then dial sequentially 0169 on your numerical keypad, has to be that way, and then release the Alt key. And as soon as you release Alt, you should see a copyright symbol. So once again, that's Alt down, 0169 on the numerical keypad, release Alt. You've got yourself a copyright symbol. I don't need that of course, because I already have one, but I did want to show you how to make it. Next, enter a URL. Very important. So that is a Web address, and I've gone ahead and created one for this image, and you can test it if you want to by clicking on Go to URL.
Notice you don't have to enter http://. If you need www., then go ahead and enter that, for most addresses, however, that's not necessary. So I'll take the guy out, click Go to URL in order to test the link, and you're good to go. Now after this point, what I recommend you do is you go ahead and save off a metadata template, and you can do that by clicking on this down pointing arrowhead, and you see I have a few metadata templates that I've created along the way here, and I'll choose the Export command.
That's what you would do too, and it doesn't make any sense for saving something you have to the choose Export, but this is the way it works. So choose Export, and then let's go ahead and call this something like Felix 2010, since I got the date wrong, and I'll click on the Save button, in order to save out that template, and then I'll click on OK in order to update my image, and now notice I see a little Asterisk up here in the title bar, which tells me that I have unsaved changes, because I did make some changes to my metadata. Go up to the File menu and choose the Save command in order to update the image if you like.
However, what I'm going to do is go to the File menu and choose the Open command, Ctrl+O or Cmd+O on the Mac, and I'm going to open this guy, Sunglasses at dusk, click on the Open button, and then zoom in by pressing Ctrl+Plus, Cmd+Plus on the Mac and scroll on up with my scroll wheel. Go to the File menu, choose the File Info command, Ctrl+Shift+Alt+I, Cmd+Shift+Option+I on the Mac to bring up the File Info dialog box, and then we'll switch from Export here to Felix 2010. And notice now that Felix 2010 becomes a kind of button that I can click on in the future.
Now at this point, what Photoshop is going to do is ask you, Do you want to clear out the existing properties and replace with template properties? In other words, I'm going to replace all these fields with those I saved in the template, which normally is a great way to go. However, I've already metadata-ed this image so it's probably not the wisest approach. But if you're just working with an image, and you've never bothered to metadata it before, this is a great option, because that way you wipe out Camera models, sometimes cameras go ahead and include the Camera model here in the Description Field in all caps.
I find that to be very irritating, and you probably want to wipe it out and put something else in there. Or you can keep the original metadata, but replace matching properties from template, or you can keep the original metadata, but append matching properties from the template. Well my case, none of that's going to be the right thing to do. Because, even if I say Keep original data, but replace matching properties, click OK, then I'm going to see something like low angle woman on a bench, which is not the right description for this particular image. So I'm going to Cancel out, and I'll revisit the dialog box by going to the File menu, choosing the File Info command, Ctrl+Shift+Alt+I, Cmd+Shift+Option+I on a Mac, let's get rid of this Copyright Notice Field, and this time I'll click on Felix 2010, and I'll say Keep original metadata, but append matching properties from template. Click OK.
And that will just throw in that information into that blank field and leave everything else alone. You can see Description, now it says, Man squatting on the street. That's what we want. Obviously, the Keywords are right, because it's man, male, guy, squat, squatting, street, sidewalks, blah, blah, sunglasses, which the woman wasn't wearing, and I'd click OK, in order to modify this image. So that is how you assign metadata and copyright information to an image and replicate that information inside of other images. In the next exercise, I will introduce you to the Adobe Bridge.
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