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Photoshop Top 40
Illustration by John Hersey

13. File Info


From:

Photoshop Top 40

with Deke McClelland

Video: 13. File Info

(Music playing) Deke's Photoshop? Deke's Photoshop? Top 40! Lucky feature #13 is File Info, and File Info allows you to do embed metadata inside of an image. And metadata is that extra information about an image how it was captured, who photographed the image, that kind of thing. And at the very least, you want to make sure to include your name within image. You want to make sure to include a URL or a website or some form of contact info as well as the copyright statement if you like.

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Photoshop Top 40
7h 13m Intermediate Dec 21, 2009

Viewers: in countries Watching now:

There's nothing people love more than lists, and Photoshop Top 40 offers a great one, highlighting the best features in Photoshop. Deke McClelland counts down to #1 with a new video each week, detailing one great feature after another in this popular digital imaging application. The videos cover tools, commands, and concepts, emphasizing what's really important in Photoshop.

This is an ongoing course that will be updated monthly.

For the newest updates please go to our blog entry for Deke's Photoshop Top 40.

Topics include:
  • Assembling multiple pieces of artwork with layer comps
  • Creating a black-and-white image from a color photograph
  • Merging multiple channels to create an alpha channel with calculations
  • Selecting images with the Pen tool
  • Masking images using the Brush tool
Subjects:
Design Photography
Software:
Photoshop
Author:
Deke McClelland

13. File Info

(Music playing) Deke's Photoshop? Deke's Photoshop? Top 40! Lucky feature #13 is File Info, and File Info allows you to do embed metadata inside of an image. And metadata is that extra information about an image how it was captured, who photographed the image, that kind of thing. And at the very least, you want to make sure to include your name within image. You want to make sure to include a URL or a website or some form of contact info as well as the copyright statement if you like.

So that if somebody comes across your image and you never know where that images is going to go. Once you send it out there, it could land in anybody's hands. And if it is a person of goodwill they may want to get a hold of you. So you want to make sure to put that information inside the file, and here is how you do it. I'm working inside of this beautiful photograph from the Fotolia Image Library and I am going to go up to the File menu. Let's say I want to find out who photograph this image. I'll choose the File Info command right there. And it has a keyboard shortcut of mash-your-fist I, so that would be Ctrl+Shift+Alt+I on the PC or Command+Shift+Option+I on the Mac brings up the big old File Info dialog box.

Now there is a lot of tabs across the top of this dialog box. One of the most interesting is Camera Data, which will show you all the EXIF data that was captured along with the image. So we can find out that this image was captured with the NIKON D200 and here is the Shutter Speed, here is the Aperture, here is the Focal Length, the Flash, didn't fire and so on and so on. So this is all the information that the digital camera automatically captured and included along with the file. So this is automatically embedded information. Now if you switch back to Description here are some fields that you can modify yourself.

So I can see that the Title of the image is bride on blue background and the Description is beautiful bride on blue background holding a plant. So that's great. And there's a lot of keywords each of which is separated by a Semicolon. You can add some more if you want to. You can just type them right in there. And these keywords are modifiable and searchable from the Bridge as well as other applications. But what I'm not finding is the name of the Author, I'm not seeing a Copyright Notice I'm not seeing a URL. So what do I do about that? How do I find out that information and then include it inside of this image? Well, that's what I am going to do. I am going to cancel out of here.

So let's go on a Search, ideally I won't have to. Ideally the photographer would have included this information in the first place, but I'll do it for you. So I'll go to the File menu and I'll choose the Save As command. And the reason I'm doing this is because I want to capture this image number right there, 11404196. I'll go ahead and select it and then I'll go ahead and press Ctrl+C. That would be Command+C on Mac to Copy that number. And now I am just going to cancel out that's all I wanted to do. I just wanted to get that image number. And now I am going to switch over to my browser. I have Firefox open right now and I'm just doing this by pressing Windows+Tab in order to switch between open applications.

So here I am at fotolia.com, and I am going to click inside the Search field. And I am going to press Ctrl+V or Command+V on the Mac, just to go ahead and Paste that number into place and then I'll click Go. And I should be able to find this image there it is and so I'll click on it. And now I learned that this image comes from lennywolf and I could see that right up there. So this is the copyright holder lennywolf. I don't know what the person's real name is, but that's our handle so that's good enough. So I will press Ctrl+C or Command+C on the Mac to copy that information. Now let's go ahead and Windows+Tab back over to Photoshop.

And you can switch applications on the Mac by the way by pressing Command+Tab. All right, now I'll go up to the File menu. Once again, choose the File Info command here. And then I'll switch over to Author and I'll press Ctrl+V in order to Paste lennywolf. And you know what, I might go ahead and since this document Title information is duplicated down here in the Description. I'll go ahead and call this File number and notice I've been doing this before. So I am going to see a bunch of other File numbers as I'm typing in. You won't, the first time you doing this. But as you accumulate more and more File Information you will see this kind of stuff Pop up.

Photoshop is smart enough to help you out in other words. And I'm to go ahead and enter 11404196, so I can just remember that the File number. In case I decide to save this image under a different name. Now I am going to a drop down to the Copyright Notice. First thing I am going to do is change the Copyright Status to Copyrighted. It's up to you if you want to make it Public Domain or keep it Unknown, completely up to you. Obviously just selecting Copyrighted doesn't completely protect you. So you would have to look into that, but you might as well mark it. And if you're going to enter a Copyright Statement here then you want the copyright character.

Now on the Mac the copyright character is very easy to access. It's Option+G. It doesn't necessarily make sense that's its Option+G, but that's what it is. However, on the PC you have to press and hold the Alt key and type in a code on your numerical keypad. So in this case, you'd press and hold Alt keep that key down and you dial in sequentially, you press 0169 and then you release the Alt key. So once again, on the PC that is press and hold the Alt key, 0169 on the numerical keypad and then release Alt.

Then you are going to see that Copyright Statement. And I'll go ahead and enter in 2010 for the current year and I'll press Ctrl+V in order to Paste in lennywolf. And then best of all, what I want to do here is I want to enter in the URL. So in my case, I'm to go ahead and enter www.fotolia.com/deke, just to make sure it works, I'll click on Go To URL. And if need be, I may have to go ahead and actually switch over to my browser. So I'll press Windows+Tab once again to switch over there. There it is.

There is my extra special deal ready and waiting for you, just in case you're curious. Anyway, I just wanted to check that works. Let's go ahead and switch back over to Photoshop. And there's my Metadata here inside of the File Info dialog box. Once you're done, just go ahead and click on the OK button in order to accept that information. And you have now made changes to the file. So you will need to go ahead and go to the File menu and choose the Save command in order to update that information. Now you can save this File Info Metadata with any file format. It doesn't matter.

So JPEG supports it, TIFF, PSD, all the big file format supported. Something else though you may want to bear in mind, if you're making changes to the metadata and you are saving to JPEG, you should know that every time you save a JPEG image you're re-compressing that image. So in other words, let's say I open this JPEG image. I go to File Info. I make some changes to the Metadata. I choose the Save command in order to update the JPEG image and I close this image then I have recompressed that image. And every time you recompress a JPEG image, it's possible that you're doing incremental damage.

Now this happens to be saved at a very high-quality setting. It's unlikely I am going to harm anything but still. What if you want to make changes to File Info without re-compressing the image? What do you do? Well, you switch over to the Adobe Bridge. So go to the File menu and choose Browse in Bridge. And then you would find this image inside the Bridge as I've found it right here and I would go ahead and go to the File menu and choose the File Info command or I could press that exact same keyboard shortcut, brings up the File Info dialog box of course, and then I would go ahead and make those same changes I made before.

The file number is going to be -- what is this file number? 11404196 and then I could drop down here to the author name. I could go ahead and paste in lennywolf. I could change the Copyright Status to Copyrighted. I could enter Alt 0169 release the Alt key for the Copyright 2010 lennywolf there it is. It's appearing for me, because now the Bridge is familiar with this information and I can once again enter fotolia.com/deke. And then I'd clicked OK. Now in this case I think it's going to give me a hard time, because I still have the file open inside Photoshop.

Let's see what happens. If I click OK, now it went ahead and save that information. So now the Metadata is saved inside of the File without having to recompress it. And that my friends is how you modify File Info, how you include your name, your Copyright Status and your URL. And any other contact info you like along with an image, here inside Photoshop.

Find answers to the most frequently asked questions about Photoshop Top 40.


Expand all | Collapse all
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Q: Is there a way to batch convert an entire folder of photos from the RBG color mode to the CMYK color mode without having to open and convert each individual image?
A: In the Actions panel in Photoshop, create an action that converts an image from RGB to CMYK. Then link to that action from File > Automate > Batch inside Photoshop.
Next, in the Bridge, select a folder of images. Choose Tools > Photoshop > Batch. Select the action inside the ensuing dialog box.
Or, in Photoshop, select File > Automate > Batch, and select the action and the folder inside the dialog box.
See also: Photoshop CS2 Actions & Automation, Chapter 2 “Action Essentials.”
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