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Using the Outline view

From: Pages '09 Essential Training

Video: Using the Outline view

Pages '09 features a brand new Outline mode, which makes it simple to organize your thoughts and quickly rearrange your document. Let's use this Phoenix Mission document. To enter Outline mode, click the Outline button on the toolbar. A number of changes will take place on your screen; controls will appear to the left of your headings, sub- headings and other content in your document. You'll also see level indicators on the horizontal ruler, depending on where your cursor is flashing; a different level indicator will be selected. You'll also notice three new buttons on the Format bar at the far right. Outline mode is a great tool for getting a quick overall view of your document's scope.

Using the Outline view

Pages '09 features a brand new Outline mode, which makes it simple to organize your thoughts and quickly rearrange your document. Let's use this Phoenix Mission document. To enter Outline mode, click the Outline button on the toolbar. A number of changes will take place on your screen; controls will appear to the left of your headings, sub- headings and other content in your document. You'll also see level indicators on the horizontal ruler, depending on where your cursor is flashing; a different level indicator will be selected. You'll also notice three new buttons on the Format bar at the far right. Outline mode is a great tool for getting a quick overall view of your document's scope.

Now, to be able to see more of the document's organization at once, we can click the last button to view only the first line of the various paragraphs in our outline. We also have the option of reducing the images in our document to thumbnails to give us an even wider view of the document's organization. The second last button, when clicked, offers two options, Actual, to display our images in their actual size or Thumbnail to reduce them. Let's choose Thumbnail. Now a third option available to us is the Levels button which allows us to choose how many levels of the outline are going to be displayed. Click the Levels button and choose 1. This will display all of the level 1 headings in our document. Click the same button and choose 2 to view both first and second level headings in our document.

Now, this lets us quickly see the major topics and sub-topics of our entire document. But Outline view isn't just for passively viewing a document structure. We can actively organize our entire document, just by dragging the various controls up and down or left and right. For example, the Conclusion really does belong before the Annex, but after Learning from the Past. We can drag that control next to Conclusion up one and release to reorganize our document. We can also drag the controls left and right to turn topics into sub-topics or to promote sub-topics into major topics. For example, Spacecraft Weight, if that should be a sub- topic under this heading, we can drag the control to the right and when it's lined with the others above, release to create a sub-topic. To create a major topic, we drag that control to the left.

Outline view is a great tool for organizing an existing document, but we can also use it to flush out new documents that we're going to work on. Let's exit Outline mode by clicking the Outline button on the toolbar and let's start a brand new document now. We'll go to File and select New from Template Chooser. In the Word Processing section, you'll notice a category labeled Outlines and here's where we find six new Outline templates to help us create new documents using the various outline formatting. For example, Harvard Outline, we'll select it and click Choose. Notice our new document here is set up in that same Outline mode. Now, we're ready to start inserting our brand new content.

Using this outline template, we can add and remove topics, we can readjust them, reorganize them by dragging controls up, down, left and right and of course, we can exit Outline mode at any time by clicking the Outline button on the toolbar. So, Pages' new Outline mode is a great tool, not only for organizing your thoughts, but to help you quickly arrange and rearrange your document as it evolves.

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This video is part of

Image for Pages '09 Essential Training
Pages '09 Essential Training

74 video lessons · 20710 viewers

David Rivers
Author

 
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  1. 2m 36s
    1. Welcome
      1m 8s
    2. Using the exercise files
      52s
    3. SFWordProcessing plug-in error
      36s
  2. 11m 18s
    1. Launching Pages and the Template Chooser
      3m 13s
    2. Reviewing the user interface
      2m 57s
    3. Customizing the user interface
      2m 20s
    4. Viewing documents
      2m 48s
  3. 17m 35s
    1. Setting up documents
      2m 56s
    2. Adding and arranging pages
      4m 47s
    3. Navigating documents
      4m 55s
    4. Viewing and adding document info
      2m 18s
    5. Saving documents
      2m 39s
  4. 45m 0s
    1. Selecting text
      2m 40s
    2. Character formatting with fonts
      4m 11s
    3. Character formatting with the Fonts panel
      5m 53s
    4. Character spacing and baseline adjustments
      3m 53s
    5. Formatting paragraphs
      6m 57s
    6. Using hyphenation and ligatures
      3m 46s
    7. Working with tabs
      5m 44s
    8. Creating a bulleted list
      4m 46s
    9. Creating a numbered list
      3m 31s
    10. Using the Outline view
      3m 39s
  5. 25m 13s
    1. Using special characters
      4m 34s
    2. Inserting equations with MathType 6.0
      1m 55s
    3. Inserting document file names
      2m 22s
    4. Searching documents
      5m 30s
    5. Checking spelling
      5m 22s
    6. Auto-correction preferences
      5m 30s
  6. 13m 23s
    1. Understanding styles
      1m 29s
    2. Applying styles
      3m 25s
    3. Overriding styles
      2m 44s
    4. Creating styles
      3m 35s
    5. Importing styles
      2m 10s
  7. 34m 8s
    1. Using pagination and breaks
      2m 11s
    2. Working with headers and footers
      4m 33s
    3. Adding page numbers
      5m 3s
    4. Inserting date fields
      2m 45s
    5. Working with columns
      3m 25s
    6. Working with sections
      6m 32s
    7. Adding footnotes and endnotes
      2m 48s
    8. Creating a table of contents
      3m 8s
    9. Creating bibliographies with EndNote
      3m 43s
  8. 14m 53s
    1. Accessing template layouts
      4m 14s
    2. Working with template parts
      3m 47s
    3. Replacing text and images
      2m 56s
    4. Saving a modified template
      3m 56s
  9. 43m 23s
    1. Using text boxes
      5m 32s
    2. Linking text boxes
      4m 16s
    3. Placing objects and wrapping text
      4m 16s
    4. Working with images
      5m 42s
    5. Working with shapes
      6m 3s
    6. Using Instant Alpha
      2m 55s
    7. Adjusting images
      4m 0s
    8. Creating master objects
      3m 57s
    9. Adding audio and video
      6m 42s
  10. 19m 30s
    1. Inserting tables
      2m 57s
    2. Working with cell data
      4m 31s
    3. Working with rows and columns
      3m 47s
    4. Formatting tables
      5m 12s
    5. Using table calculations
      3m 3s
  11. 15m 0s
    1. Inserting a chart
      3m 25s
    2. Entering chart data
      3m 6s
    3. Formatting charts
      3m 45s
    4. Importing chart data
      2m 0s
    5. Importing a chart from Numbers
      2m 44s
  12. 21m 17s
    1. Printing
      5m 19s
    2. Exporting to other formats
      4m 0s
    3. Working with Microsoft Word files
      2m 26s
    4. Collaborating on documents
      4m 51s
    5. Sending documents by email
      1m 0s
    6. Sharing documents with iWork.com
      3m 41s
  13. 6m 44s
    1. Merging with contacts
      3m 57s
    2. Merging with Numbers data
      2m 47s
  14. 17s
    1. Goodbye
      17s

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