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In Pages '09 Essential Training, David Rivers teaches many creative, time-saving features that will help both experienced and first-time users of Apple's word processing and page layout tool. David explains how to get started by customizing the user interface; then shows how to create unique, eye-catching documents using the text tools, templates, and styles in Pages '09. Exercise files accompany the course.
Pages '09 features a brand new Outline mode, which makes it simple to organize your thoughts and quickly rearrange your document. Let's use this Phoenix Mission document. To enter Outline mode, click the Outline button on the toolbar. A number of changes will take place on your screen; controls will appear to the left of your headings, sub- headings and other content in your document. You'll also see level indicators on the horizontal ruler, depending on where your cursor is flashing; a different level indicator will be selected. You'll also notice three new buttons on the Format bar at the far right. Outline mode is a great tool for getting a quick overall view of your document's scope.
Now, to be able to see more of the document's organization at once, we can click the last button to view only the first line of the various paragraphs in our outline. We also have the option of reducing the images in our document to thumbnails to give us an even wider view of the document's organization. The second last button, when clicked, offers two options, Actual, to display our images in their actual size or Thumbnail to reduce them. Let's choose Thumbnail. Now a third option available to us is the Levels button which allows us to choose how many levels of the outline are going to be displayed. Click the Levels button and choose 1. This will display all of the level 1 headings in our document. Click the same button and choose 2 to view both first and second level headings in our document.
Now, this lets us quickly see the major topics and sub-topics of our entire document. But Outline view isn't just for passively viewing a document structure. We can actively organize our entire document, just by dragging the various controls up and down or left and right. For example, the Conclusion really does belong before the Annex, but after Learning from the Past. We can drag that control next to Conclusion up one and release to reorganize our document. We can also drag the controls left and right to turn topics into sub-topics or to promote sub-topics into major topics. For example, Spacecraft Weight, if that should be a sub- topic under this heading, we can drag the control to the right and when it's lined with the others above, release to create a sub-topic. To create a major topic, we drag that control to the left.
Outline view is a great tool for organizing an existing document, but we can also use it to flush out new documents that we're going to work on. Let's exit Outline mode by clicking the Outline button on the toolbar and let's start a brand new document now. We'll go to File and select New from Template Chooser. In the Word Processing section, you'll notice a category labeled Outlines and here's where we find six new Outline templates to help us create new documents using the various outline formatting. For example, Harvard Outline, we'll select it and click Choose. Notice our new document here is set up in that same Outline mode. Now, we're ready to start inserting our brand new content.
Using this outline template, we can add and remove topics, we can readjust them, reorganize them by dragging controls up, down, left and right and of course, we can exit Outline mode at any time by clicking the Outline button on the toolbar. So, Pages' new Outline mode is a great tool, not only for organizing your thoughts, but to help you quickly arrange and rearrange your document as it evolves.
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